1284144-event.pdf

13 January 2025

Awarded To: Hawkeye Truck Equipment

Truck Equipment Inc

Snowplows and Spreaders The State of Iowa is seeking Bidders who are authorized dealers for snowplow and spreader brands such as, but not limited to Boss, Meyer, Western, and Hiniker.

13 January 2025

Open 12/30/2024 1:00 PM CST Type RFB - Request for Bids Close 1/9/2025 1:00 PM CST Number 005-RFB-1475-2025 Currency US Dollar

Sealed Until 1/9/2025 1:00 PM CST

Payment Terms 0% 0, Net 60

13 January 2025

Contacts Rick Tucker rick.tucker@iowa.gov

Phone +1 515-360-9912

Commodity Codes Commodity Code Description 76558 Snow Blowers, Vehicle or Equipment Mounted

13 January 202513 January 202513 January 202513 January 202513 January 202513 January 202513 January 202513 January 202513 January 2025 mailto:rick.tucker@iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

The State of Iowa is seeking Bidders who are authorized dealers for snowplow and spreader brands such as, but not limited to Boss, Meyer, Western, and Hiniker.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Contract Term

The term of the contract will begin March 10, 2025 and end on March 09, 2026.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to four (4) annual extensions. The resulting contract will be available to all State Agencies.

Description

Required to View Event

Prerequisites Required to Enter Bid

13 January 2025

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. Exceptions Form RFB.docx

2. Exhibit A.docx

13 January 202513 January 202513 January 202513 January 202513 January 202513 January 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjg0MTQ0LTE3MzIwNTA2MTFFeGNlcHRpb25zIEZvcm0gUkZCLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjg0MTQ0LTE3MzUwOTI2NTZFeGhpYml0IEEuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.8 Is the Bidder requesting confidential treatment of specific information?

1.9 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.10 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.9 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.10 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 15 days? Enter the discount in the text box. If none, enter zero.

3.3 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

Group 4: Specifications

Instructions:

Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.

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4.1

Percentage Discounts and Pricing - If the Bidder is a manufacturer, the State is seeking a percentage discount off government pricing for the entire catalog for each snowplow and spreader brand bid. If the Bidder is a Factory Authorized Dealer who has obtained authorization from the manufacturer to bid on its behalf, the State is seeking a discount off the manufacturer’s suggested retail price (MSRP).

Pricing shall remain firm for the first six months of the contract. After the initial six months, pricing changes are allowed once in a twelve (12) month period. The percentage discounts bid will remain firm for the duration of the Contract including renewal periods. It is the responsibility of the Contractor to submit the annual outboard motor pricing list updates to the State Contract Manager prior to the effective date of the new pricing.

Pricing shall include shipping from the manufacturer to the local Factory Authorized Dealer convenient to the purchasing entity.

4.2

General Pricing Requirements

• No service fees or additional cost will be invoiced to State or participating entities by the Contractor during the term of this contract (except as described in this RFB or mutually agreed upon in writing).

• There will be no “small order”, “minimum order”, or “special order” charges or surcharges.

• There will be no return fees for inaccuracies or other errors on the part of the Contractor.

• Any rush delivery that occurs as a result of Contractor’s error (e.g. stock-outs, delivery of wrong product, etc.) will be free of charge. No handling surcharges will be added or discounts lost for any rush or expedited orders.

4.3

Product Availability - The successful Contractor must agree that there will be no cancellation of products used without an equal and acceptable replacement during the term of the Contract. Manufacturer’s discontinuation of any products must be communicated to the State’s Contract Manager and Participating Entities in writing within fifteen (15) business days. In such instances, Contractors agree to work with the State and Participating Entities to identify and implement alternative options that maintain or reduce costs associated with the replacements.

4.4 Shipping - Shipping to the local Factory Authorized Dealer is included in the price of the snowplows and spreaders and no additional shipping and handling charges shall be billed to the purchasing entity. Shipping directly to a location other than the local Factory Authorized Dealer is F.O.B. Destination; freight prepaid and charged back.

4.5

Packaging and Shipping - Packaging for shipment shall be such as to protect the product adequately to insure safe shipment. All products shall be packaged in such a manner as to ensure delivery in first class condition and properly marked for identification.

Shipping cases shall be marked to show the name of the Contractor, name and address of receiving agency and state purchase order number. All shipments must be comprised of original cartons associated with the commercial industry represented by the actual product contained within each carton. Itemized packing list is to accompany all shipments. Deliveries containing re-used, re-labeled, re-worked or alternate cartons are subject to rejection at the Contractor's expense.

4.6

Back Order - It is the responsibility of the Contractor to notify the ordering agency, in writing, immediately upon notification from the manufacturer that an item is on back order. The Contractor shall state the reason for the back order and the date the purchasing entity can expect delivery. After receiving this information, the purchasing entity will make the determination to wait for the item or cancel it.

4.7

Returns - Any materials delivered in poor condition, in excess of the amount authorized by the purchase order, or not included on the purchase order may, at the discretion of the ordering agency/entity, be returned to the vendor at the vendor’s expense within 30 days. Return authorizations must be credited immediately once the vendor has received the returned goods.

A. Incorrect Product Ordered - Any purchasing entity returning unused stock, or special materials, to the Contractor due to requirement changes may be liable for a restocking fee, not to exceed 15%.

B. Damage and/or Incorrect Product Shipped - The acceptance of delivery with or without objection shall not waive the right to claim damage for breach nor constitute a waiver of requirements for timely delivery or performance of any actions that shall remain the obligation of the Contractor.

4.8

Manufacturer Warranty - Bidders will provide a copy of the manufacturer warranty for the equipment bid. All snowplows and spreaders offered to the State must have provisions for warranty repairs and service. Service facilities must be available at such locations that would provide reasonable convenience to the user in acquiring warranty service or repairs.

4.9

Customer Service - The Bidder shall provide each of the State and the participating entities a single, local point of contact to handle questions or problems that may arise.

At least one Customer Service Representative must be available during Bidder’s operating hours. All service representatives must have on-line access to information to provide immediate response to inquiries concerning the status of orders (shipped or pending), delivery information, back-order information, State contract pricing, contracted product offerings/exclusions, contract compliance requirements, and general product information. Representatives should be available by phone, fax, or email (local or 800 number preferred).

4.10 Service Pricing – Bidder will submit service pricing for installation, preventive maintenance, and repair services.

4.11 Cost - The Bidder shall provide its Bid for the proposed goods and/or services in Exhibit A. If a discrepancy between the unit price and the item total exists, the unit price prevails.

Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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