12837120Q0078 - Solar Array Repair.docx

1. Introduction. The USDA Forest Service, Prescott National Forest, Verde Ranger District has a Request For Quotation (RFQ) for Service – Solar Array Repair at Verde Ranger District Office, 300 E Highway 260, Camp Verde, AZ 86322.

The intent of this Request for Quotation (RFQ) is to project consist of providing all materials, equipment, labor, transportation, and incidentals for the repairs to both the stationary and tracking photovoltaic systems located at the Verde Ranger District Office.

2. Type of Award. As a result of this solicitation, Government anticipates The Government Anticipates awarding a Firm Fixed-Price Contract using RFQ Lowest Price Technically Acceptable (LPTA) format.

This is a 100% Small Business Set Aside. The Small Business size standard is 16.5 Million under NAICS code 238210.

The Magnitude of this project is between $25,000 and $100,000. Payment and Performance bonds will be required after contract award. No bid bond is required.

In order to be eligible for award of a Federal contract, potential vendors need to already be registered in the System for Award Management (SAM) at https://www.sam.gov . DUNS and business email is required to enroll in SAM.

3. Site Visit. A Site Visit Pre-Quotation Meeting has been scheduled for May 7, 2020, 10:00 A.M at the Verde Ranger District Office, 300 E Highway 260 Camp Verde, AZ 86322.

4. How to submit your offer. Submit RFQ pages ?? through ?? as your business proposal. In a separate document, submit a technical proposal as outlined in the Basis for Award to the Contracting Officer by the date and time required under Submission of Offers.

5. Submission of Offers. Offers shall be received on or before May 21, 2020 1600 Arizona Time. Offers shall be sent only to the Contracting Officer. Offers may be sent by email. Emails should contain the solicitation number in the subject line. Offers that are sent by US Mail shall use the address: Region 3 Acquisition Management, PO Box 640 30 S. Chiricahua Drive, Springerville, AZ 85938.

6. Basis for Award. Evaluation Criteria is listed below. Submit a technical proposal to these evaluation factors:

· Submit the enclosed “Schedule of Items”.

· How you intend/capability to perform the work within the geographical location of the National Forests within the Southwestern Region, (i.e. office location, sub-contract, etc.).

7. Procuring Officer Information:

Margaret Cisco, Purchasing Agent Region 3 Acquisition Management 30 S. Chiricahua Drive PO Box 640 Springerville, AZ 85938-0640

Email: margaret.cisco@usda.gov Phone (928)333-6345

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

B. SOLICITATION NO. 12837120Q0078

2. TYPE OF SOLICITATION

|_| SEALED BID (IFB)

|X| NEGOTIATED (RFQ)

3. DATE ISSUED

4/16/2020

PAGE OF PAGES

IMPORTANT — The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

6. PROJECT NO.

USDA FOREST SERVICE REGION 3 ACQUISITION MANAGEMENT

PO BOX 640

30 S. CHIRICAHUA DRIVE

SPRINGERVILLE, AZ 85938

SAME AS BOX NO. 7

MARGARET CISCO

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

(928) 333-6345

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

The USDA Forest Service, MAGNITUDE OF PROJECT: Between $25,000 and $100,000. This solicitation is a 100 percent Total Small Business Set-Aside.

NAICS: 238210 $16.50 Million is size standard for small business. PSC: Z2NZ

Davis-Bacon Wages apply. Payment and Performance bonds will be required. No bid bonds are required.

Offerors are required to have active vendor record for the DUNS number above in the System for Award Management (SAM) https://www.sam.gov

11. The Contractor shall begin performance within 10 calendar days and complete it within time specified calendar days after receiving |_| award, |X| notice to proceed. This performance period is |_| mandatory, |X| negotiable. (See .)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation — give number and date of each

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

B. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

SAME AS 7

Electronic Funds Transfer via Invoice Processing Platform at www.ipp.gov

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B1 – SCHEDULE OF ITEMS

BASE LINE ITEMS – PHASE ONE:

OPTION LINE ITEMS – PHASE TWO:

CERTIFICATION OF OFFER AND SUBMISSIONS FOR THIS REQUEST FOR PROPOSALS:

VENDOR COMPANY NAME:____________________________________ DUNS#____________________

AUTHORIZED TO SIGN (NAME & TITLE):__________________________________________________________

SIGNATURE:____________________________________________________ DATE:_____________________

BUSINESS EMAIL: _____________________________________________

SECTION 1 – SCHEDULE OF ITEMS

See Section B for schedule of items.

SECTION 2 – GENERAL

2.01 INTRODUCTION

The Contractor shall furnish all supervision, materials, equipment and vehicles, tools, parts, labor, transportation, lodging, and miscellaneous items to the repairs to both the stationary and tracking photovoltaic systems located at the Verde District Office.

The project consists of two phases:

· Phase One is the Maintenance and Repair of both the stationary and two-axil tracking systems;

· Phase Two is the construction of the Wind Breaks on the north, east and west sides of the stationary system.

Government intends to award both phases, however, if offers exceed available funding, then the Government, at its discretion, may award only the base line items for Phase One. The Government reserves right to exercise the option line item for Phase Two at a later date.

The Government intends to award a contract based on Best Value – LPTA (Lowest Price Technically Acceptable). The offeror that demonstrates that they have technical skill required and lowest price. In order to remain in the competitive range, Offerors (Contractors) shall submit the Return Package with the requirements in Section M, Evaluation Factors.

2.02 BACKGROUND

The Verde District Office was built in 2009 and included a tracking photovoltaic system and in early 2017 this system was expanded to include two stations systems which for a little more than a year provided 95% of the electric used at this facility. On July 28, 2018 a significant wind event passed through this site, removing panels, and destroying others. In all 31 panels are significantly damaged and unable to be reused and it is unknown how many others have been damaged and they will be required to be tested.

2.03 PROJECT LOCATION

This project is at the Verde District Office located at 300 E. Highway 260, Camp Verde, AZ 86322. From intersection of Highway 260 and Interstate 17, in Camp Verde, take exit 287 turning east on Highway 260 towards Payson, in approximately 3.3 miles the turn north and the entrance will be to the east.

2.04 PROJECT REQUIREMENTS

A. Module testing and re-arranging B. Module replacement C. Wire Replacement D. Test and repair inverters E. Preventative Maintenance on all electrical disconnects F. Re-enforcing Framing G. Repair to Two-axis tracking system

2.05 GENERAL SITE CONDITIONS, FACILITIES AND TEMPORARY CONTROLS

A. This site is located within the municipality of Camp Verde and is easily accessed via paved surface roads.

B. Contracting Officer’s Representative (COR) - The COR is a Forest Service official designated by the Contracting Officer to perform day-to-day contract administration, including site inspections for quality assurance.

C. A site can be made available to the Contractor for staging and storage during the duration of the project and will be located by the COR at the beginning of work. Any damage resulting from the Contractor’s use of this site will be repaired or replace at the Contractor’s expense at the direction of the COR.

D. Restrooms, Potable water and cell phone capability are all available on site. All temporary services and use areas shall be completely removed and the use areas shall be restored upon completion of use.

E. Transportation to and from the work site for the Contractor's personnel and materials will be provided at the Contractor's expense.

F. The Contractor shall take reasonable measure to secure equipment and contract work against theft and vandalism. The Forest Service is not responsible for the theft and/or vandalism of any materials or equipment left at the project site.

G. The work zones shall be delineated and marked adequately warn visitors, government contractors and all government employees of equipment operations and other hazardous conditions. The Contractor is responsible for providing barrier materials and maintaining barriers such as temporary barricades, barrier tape, curbs, etc. at all work zones. The Contractor shall remove all temporary facilities and restore the site to its prior condition as a part of the project closeout procedures. Any damage to existing improvements shall be repaired at the Contractor’s expense according to the direction of the COR.

H. No Government furnished supplies will be provided.

2.06 USE OF PREMISES

A. Contractor shall have limited use of buildings. Contractor's use of premises is limited only by the Government's right to perform work or to retain other contractors on portions of Project and as follows:

B. The Government will not occupy premises during construction; although other contractors will be performing other construction on, in and on the surrounding areas of the building.

C. Due to neighboring residential areas, perform construction during normal waking hours from 7:00am to 6:00pm Monday through Friday. Hours for weekend shall be 8:00am to 5:00 p.m.

D. Driveways, Walkways, and Entrances: Keep driveways, walkways and entrances serving premises clear and available to emergency vehicles and pedestrians. Do not use these areas for parking or storage of materials, unless approved by the COR.

E. Smoking is not permitted within the building, or within 25 feet of any entrance.

F. Confine storage of materials to areas as approved by the COR.

G. Contractor shall provide adequate signing and barricades and take necessary safety measures to protect the public during all construction operations. Contractor shall minimize disturbance of all undisturbed areas.

2.07 CONSTRUCTION SCHEDULE

A. In accordance with Section F, work shall begin after the notice to proceed is given by the Contracting Officer.

B. Contractor shall provide the COR 24 hours’ notice prior to beginning work.

C. The Contractor has 90 calendar day to perform the work after Notice to Proceed has been issued.

2.08 PROVISIONS FOR PROTECTION OF NATRUAL RESOURCE

A. Confines all operations to work limits of the project. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

B. Provide temporary barriers to protect existing trees and plants and root zones.

C. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with COR and remove agreed-on roots and branches that interfere with construction.

D. Do not fasten ropes, cables, or guys to existing trees.

2.09 CONSTRUCTION FACILITIES

A. Controls – Project site is located within city limits. Emphasis will be placed on the safety of the public, Forest Service Employees, the Contractor’s personnel and on protecting the Contractor’s work.

B. Security – the Contractor shall take reasonable measures to secure equipment and contract work against theft and vandalism. The Forest Service is not responsible for theft and vandalism.

C. Work zone barriers –Work zones shall be delineated and marked to adequately warn visitors from operating equipment and hazardous conditions. The Contractor is responsible for providing barrier materials and maintaining barriers such as temporary barricades, barrier tape, curbs, etc., at work zones.

D. Work limits – ground disturbance and equipment shall be confined to the minimal area in each area of work. The Contractor is responsible for establishing the work limits and marking or otherwise communicating the limits to Contractor personnel.

E. Fire protection – refer to contract Fire Plan requirements that determine Contractor responsibility for measures and equipment to prevent fires, work restrictions during fire danger, and assistance to be rendered in case of fire.

F. Equipment Washout – there will be no equipment washout onsite.

G. Clean up – the Contractor shall remove all temporary facilities and restore prior conditions as part of project closeout. Any damage to existing improvements shall be repaired at the Contractor’s expense. Any disturbance to soil and vegetation outside of work limits caused by the Contractor shall be restored or mitigated according to direction from the COR.

SECTION 3 – MOBILIZATION

3.01 SUMMARY

A. This work shall consist of preparatory work and operations necessary for the movement of personnel, equipment, supplies, and incidentals to and from the project site, and for all other work and operations that must be performed or that cause costs to be incurred prior to beginning work on the various items on the project site.

3.02 PROGRESS PAYMENTS

A. Progress Payments will be made as follows:

1. When 5 percent or more of the original contract amount is earned from other pay items, 50 percent of the amount for mobilization, or 5 percent of the original contract amount, whichever is less, will be paid.

2. When 10 percent or more of the original contract amount is earned from other pay items, 100 percent of the amount for mobilization, or 10 percent of the original contract amount, whichever is less, will be paid.

3. Upon completion of all work on the project, any unpaid amount for mobilization will be paid.

4. The total of all payments shall not exceed the original contract amount for this item.

SECTION 4 - SPECIFIC PROJECT REQUIREMENTS

4.01 MODULE TESTING AND REARRANGING -

A. Salvage current modules still attached to mounting system, for outputs (Voc, Iss, Pmax) and for any faults.

1. Collect and recycle all damaged modules. (Damaged modules to be recycled are defined as any module with: broken or scratched glass, scratched backsheet, bent framing, bowed, broken cables, or showing other visual damage.)

B. Rearrange older modules on complete strings from positively checked modules.

a. Nine (9) modules per string.

b. As many as eight (8) complete strings.

4.02 MODULE REPLACEMENT

A. Provide new modules to construct an additional fifteen (15) strings.

B. Suniva OPT 330-72 or JASolar JAP72S01 modules or Approved equal by the COR.

4.03 WIRE REPLACEMENT

A. Remove all plastic ties, replace with metal ties and/or clips.

B. Test all wiring for faults and insulation integrity (Megger Test), including all AC and DC wiring.

C. String wiring from any damaged string should be replaced completely from module to terminal block. Terminate any string wiring at inverter, do not splice with any existing wiring.

4.04 TEST AND REPAIR EACH INVERTER

A. Upload any new firmware to refresh and update inverter.

4.05 PERFORM PREVENTATIVE MAINTENANCE ON ALL ELECTRICAL DISCONNECTS

A. Remove face B. Check if terminals are tight C. Torque terminals to correct rating.

4.06 RE-ENFORCE FRAMING

A. All modules must be attached to existing Powell Steel Super Perlin Through bolted, minimum ½ inch bolt, hot dipped galvanized (bolt, washer and nut) B. DIN 65151 rated wedge locking washers. Fasteners must be tightened to specified 38.35 foot pounds.

C. Four mounting points on each module.

D. Once module is secured remove and discard all remaining alligator clips.

E. Perform torque audit F. Remove all self-tapping screws form conduit and mounting for Fronius Inverter G. Replace with minimum 3/8 inch hot dipped galvanized through bolts and wedge washers (minimum of grade 5).Add additional 12 inches to both ends of each existing super perlin H. Secure to existing super perlins.

I. Where peer meets super purlin, put in wedge-locking washer on existing bolts.

J. Grounding Lugs – Install with 316 grade stainless steel locking nut and washer.

4.07 REPAIR TO TWO-AXIS TRACKING SYSTEM

A. Test and repair all tracking systems.

B. Check tightness of all fasteners at recommended torque levels C. Clean and service switch gear

4.08 PHASE TWO

A. Wind break – Fences should be built on the north, west and east sides of the stationary system to prevent wind eddies from forming on the back sides of the stationary system.

SECTION 5 - PROJECT ADMINISTRATION AND COORDINATION

5.01 ADMINISTRATION

A. Site Examination. Project site must be examined before submitting a construction cost budget.

B. Kick-off Meeting. Upon receipt of a written Notice to Proceed from the Prescott Forest Service, contractor shall conduct a kick-off meeting with the Forest Service and the City of Prescott to review the scope of the project, develop a project schedule, and confirm deliverables.

SECTION 6 - ADDITIONAL SERVICES

6.01 ADDITIONAL SERVICES

A. Contractor is encouraged in its proposals to identify any additional work that is not specified in this Scope of Work that would be, in its opinion, necessary to complete the project as defined herein.

B. Contractor may propose additional services that in its opinion will improve the efficiency and quality of the project. If identified, the additional work or services must be included in the proposal but separated out in the Contractors Fee Schedule.

SECTION D – PACKAGING AND MARKING

D1—GENERAL INFORMATION:

See Section J for Exhibits that are incorporated as part of the statement of work:

SECTION E - INSPECTION AND ACCEPTANCE

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. Work includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not—

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may—

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

(End of clause)

52.246-13 INSPECTION—DISMANTLING, DEMOLITION, OR REMOVAL OF IMPROVEMENTS (AUG 1996)

(a) Unless otherwise designated by the specifications, all workmanship performed under the contract is subject to Government inspection at all times and places where dismantling or demolition work is being performed. The Contractor shall furnish promptly, and at no increase in contract price, all reasonable facilities, labor, and materials necessary for safe and convenient inspection by the Government. The Government shall perform inspections in a manner that will not unduly delay the work.

(b) The Contractor is responsible for damage to property caused by defective workmanship. The Contractor shall promptly segregate and remove from the premises any unsatisfactory facilities, materials, and equipment used in contract performance, and promptly replaces them with satisfactory items. If the Contractor fails to proceed at once in a workmanlike manner with performance of the work or with the correction of defective workmanship, the Government may—

(1) By contract or otherwise, replace the facilities, materials, and equipment or correct the workmanship and charge the cost to the Contractor; and

(2) Terminate for default the Contractor’s right to proceed. The Contractor and any surety shall be liable, to the extent specified in the contract for any damage or cost of repair or replacement. (End of clause)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

(a) In addition to any other warranties in this contract, the Contractor warrants, except as provided in paragraph (i) of this clause, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

(b) This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

(c) The Contractor shall remedy at the Contractor’s expense any failure to conform, or any defect. In addition, the Contractor shall remedy at the Contractor’s expense any damage to Government-owned or controlled real or personal property, when that damage is the result of—

(1) The Contractor’s failure to conform to contract requirements; or

(2) Any defect of equipment, material, workmanship, or design furnished.

(d) The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The Contractor’s warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement.

(e) The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.

(f) If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Contractor’s expense.

(g) With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall—

(1) Obtain all warranties that would be given in normal commercial practice;

(2) Require all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and

(3) Enforce all warranties for the benefit of the Government, if directed by the Contracting Officer.

(h) In the event the Contractor’s warranty under paragraph (b) of this clause has expired, the Government may bring suit at its expense to enforce a subcontractor’s, manufacturers, or supplier’s warranty.

(i) Unless a defect is caused by the negligence of the Contractor or subcontractor or supplier at any tier, the Contractor shall not be liable for the repair of any defects of material or design furnished by the Government nor for the repair of any damage that results from any defect in Government-furnished material or design.

(j) This warranty shall not limit the Government’s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes, or fraud.

(End of clause)

SECTION F - DELIVERIES OR PERFORMANCE

FAR 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives notice-to-proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 90 calendar days from issuance of notice-to-proceed. The time stated for completion shall include final cleanup of the premises.

AGAR 452.236-75 MAXIMUM WORK WEEK – CONSTRUCTION SCHEDULE (NOV 1996)

Within 5 calendar days after receipt of a written request from the Contracting Officer, the Contractor must submit the following information in writing for approval:

1. A schedule as required by FAR 52.236-15, Schedules for Construction Contracts, and

The maximum workweek shall be: Due to neighboring residential areas, perform construction during normal waking hours from 7:00am to 6:00pm Monday through Friday. Hours for weekend shall be 8:00am to 5:00 p.m. Any change in the work schedule shall be approved in writing by the Contracting Officer prior to commencement.

SECTION G - Contract Administration Data

Government Furnished Items:

SECTION H - SPECIAL CONTRACT REQUIREMENTS

SECTION I - CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfagara.htm

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.236-7 Permits and Responsibilities (NOV 1991) 52.236-8 Other Contracts (APR 1984) 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements (APR 1984) 52.236-10 Operations and Storage Areas (APR 1984) 52.236-11 Use and Possession Prior to Completion (APR 1984) 52.236-12 Cleaning Up (APR 1984)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

52.204-6 – UNIQUE ENTITY IDENTIFIER (OCT 2016)

(a) Definitions. As used in this provision-- “Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(a) Definitions. As used in this provision— “Electronic Funds Transfer (EFT) indicator” means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

“Registered in the System for Award Management (SAM)” means that—

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

“Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)

(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror’s name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company Headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov for information on registration.

(End of Provision) Alternate I (Jul 2013). As prescribed in 4.1105(a)(2), substitute the following paragraph (b)(1) for paragraph (b)(1) of the basic provision:

(b)

(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If registration prior to award is not possible, the awardee shall be registered in the System for Award Management within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.

52.223-1 BIOBASED PRODUCT CERTIFICATION (MAY 2012)

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

(End of provision) 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall—

(1) Report to the environmental point of contact identified in paragraph (d) of this clause, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30;

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance; and

(3) Contact the environmental point of contact to obtain the preferred submittal format, if that format is not specified in this contract.

(d) The environmental point of contact for this contract is: Phone 928-333-4301.

(End of clause)

52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997)

(a) “Hazardous material,” as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

(c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered non-responsible and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to—

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with paragraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of clause)

52.225-9 BUY AMERICAN–CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. As used in this clause-- “Commercially available off-the-shelf (COTS) item”—

(1) Means any item of supply (including construction material) that is—

(i) A commercial item (as defined in paragraph (1) of the definition at FAR 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

“Component” means an article, material, or supply incorporated directly into a construction material.

“Construction material” means an article, material, or supply brought to the construction site by the Contractor or a subcontractor for incorporation into the building or work. The term also includes an item brought to the site preassembled from articles, materials, or supplies. However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, that are discrete systems incorporated into a public building or work and that are produced as complete systems, are evaluated as a single and distinct construction material regardless of when or how the individual…