Attachment 002 - Performance Work Statement (PWS) - Amended.pdf

Southwest Idaho WCS Landscape Photo Documentation

Amended on 04/01/2024

(Changes highlighted below)

Performance Work Statement

Attachment 002 - Performance Work Statement (PWS) - Amended Amended 04/01/24 (Changes highlighted)

Contents Project Title General Information

Background and Purpose Contractor Requirements

1.0 Technical Requirements / Tasks

2.0 Schedule / Deliverables

3.0 Government Furnished

4.0 Travel

5.0 Contractor’s Key Personnel

6.0 Security Requirements

7.0 Data Rights

8.0 Section 508 - Electronic and Information Technology Standards

9.0 Performance Requirement Measures

Project Title

Southwest Idaho WCS Landscape Photo Documentation

General Information Background and Purpose

This contract is intended to provide documentation photography of vegetation work done in the Southwest Idaho Wildfire Crisis Strategy (WCS) Landscape before, during and after the work being done. GPS photo points will be set up across the project landscape so that future photos can be taken from the same photo points.

Contractor Requirements

1.0 Technical Requirements / Tasks

The Contractor authorized under this contract shall provide GPS photography, filing, labeling, and image logging services for the Forest Service, in accordance with the following:

1. The Contractor shall supply all labor, equipment, supplies, and incidentals necessary to provide GPS photo point photography services to the Forest Service, including providing all necessary photo cameras and support accessories and any other equipment necessary to capture technically difficult images in remote areas with National Forest Systems Lands regarding the Wildfire Crisis Strategy. "Wildfire Crisis Strategy Photography" means events, themes and issues related to wildfire, prescribed fire, non-commercial thinning, commercial thinning, reforestation, and activities conducted in support of the agency’s accomplishment of the strategy. The Contractor shall have the means to guarantee his or her ability to shoot images under a variety of light, weather, and topographic conditions. The photos taken by the Contractor shall be of sufficient quality to be acceptable for broadcast by national broadcast news organizations. Photos shot under this agreement will be of professional quality and shot in a digital format.

2. The Contractor shall label and file all photos delivered for payment to the Forest Service. Video and or photography storage devices shall be individually numbered by Forest, Ranger District, GPS coordinates, month and year taken to facilitate future retaking of the same photo following Forest Service vegetation management work having been completed on the ground. GPS tagging of landscape photos is required. All photos delivered will be logged and the logging information (shot sheets) will be submitted along with the photos.

3. The Contractor must be physically able to work in forested terrain with steep and rocky areas while hiking to photo points. The Government is not liable for injury or claims to the Contractor.

4. This is a ground-based repeat photography project. Aerial photography (e.g. drones) will not be used.

5. A Digital Single-Lens Reflex (DSLR) camera is needed to perform this work. A smartphone cannot be used to take the photos.

For each still photography assignment, the Contractor shall provide the ordering unit with one binder each containing printed and labeled thumbnails of all of the still digital photographs and digital storage devices containing the digital still photographs with labels that clearly indicate their content. The Contractor will be paid only for the actual costs of producing a total of two sets of binders and portable stored memory devices. Individuals requesting additional binders or portable stored memory devices from the Contractor must make separate arrangements with the Contractor to purchase them.

2.0 Schedule / Deliverables

Period of Performance: 05/01/2024 – 03/31/2026

After each trip, the contractor will deliver a binder, a storage device with photos, and a map. The product deliverable is a series of professional quality photographs that are delivered on a digital media with metadata embedded in the files that establishes a photo point for repeat photography. A map showing these photo points is required. Once the Contractor has taken photos from each of the GPS photo points, the Contractor will provide a map showing the locations where the photos were taken. The contractor will submit a map showing the photo points that were established for each photo taken on each trip. Digital images will be delivered on a thumb dive within a timely manner following the field work. A hard copy bound booklet with thumbnail images of the photos shall also be delivered.

Key Deliverables

Item No.

Deliverable Objective Due

1 Professional quality digital photos before, and after vegetation work is done.

For various uses in the conduct and management of work being done within the project area.

No later than ten (10) business days after field work is complete

2 Hardcopy and an electronic version of a photo booklet with thumbnail images and metadata of where the image was taken on the landscape

For various uses in the conduct and management of work being done within the project area.

No later than ten (10) business days after field work is complete

Severe weather, natural disasters, and emergency events that stop, slow or hinder a scheduled photo shoot are consider as “no fault” of the Contractor and adjustments to plan will be made per the situation. If an event takes place before or during a photo shoot, operations will be shut down and be rescheduled for a time that is safe after the event.

3.0 Government Furnished

The Government will temporarily supply the Contractor with personal protective equipment (PPE). PPE includes a hard hat, eye protection and gloves, to be worn on site as necessary. The Contractor shall return all PPE upon expiration of this contract.

4.0 Travel

The Contractor is expected to make twelve (12) trips to various project sites over the two-year time frame.

The primary months for shooting are April through October, but there may be an occasion where photos might be needed during the winter months. Each trip will be coordinated at least a month in advance, and at a time that is mutually agreed upon by the contractor and the Forest Service. The Contractor shall be responsible to arrange his or her own logistics for travel, meals, lodging, and incidental expenses related to executing this contract. Overnight lodging or car camping may be required to enable the Contractor to execute the required work.

A shooting assignment is expected to take 2 days, not including travel, nor the building of the deliverables.

Shooting schedules will be determined by working with the Forest Service once a contractor is selected for this contract. The contractor and Forest Service will work together to determine the best timeframe for the on-site photo work.

The Contractor shall have the capability to travel to remote forest and rangeland locations; to endure physically demanding environments; to follow instructions from Forest Service personnel; to hike for moderate to long distances in steep terrain carrying gear needed for safety, sustenance, and to perform the work. Not all acres of a project site will be photographed, but rather a select number of photo points will be determined for each project. A trip includes travel time to the project site, hiking to/from the project site, establishing the various GPS photo points, taking photos, and then post-production time off the project site to produce the deliverable products.

All sites are within a 3-hour drive from either McCall or Boise, Idaho. The Contractor shall arrange his or her own transportation to assigned locations. If the Contractor uses his or her privately-owned vehicle, he or she shall bear the liability. The use of vehicles is to be appropriate to the intended need and per the Forest Service Motorized Vehicle Use Map. A 4-wheel drive vehicle is not required to access the project sites.

5.0 Contractor’s Key Personnel

Professional Photographer

6.0 Security Requirements

None

7.0 Data Rights

The Forest Service will own all photography files produced under this contract. As the owner, the Forest Service can use, disclose, reproduce, and prepare derivative works of the still photography; distribute copies of photographs to the public and display them publicly, in any manner and for any purpose whatsoever.

This contract gives full copyright to the Government. Federal Government images then become public domain.

8.0 Section 508 - Electronic and Information Technology Standards

None

9.0 Performance Requirement Measures

The Government will measure the Contractor's performance for specific tasks:

Performance Objective

Required Task or Deliverable

Performance Standard

Method of Surveillance

Performance Rating

Professional quality digital photos delivered of the correct subject matter that is directed by the COR.

Professional quality digital photos before, and after vegetation work is done.

All photos must meet ISO Standard 12232:2019 Basics of professional quality photography:

Composition, Lighting, and Quality Equipment

100% inspection of all photos submitted for payment.

Standard Met: Successful performance will contribute to favorable rating.

Standard Not Met:

Contractor will not receive payment for photos and will have to resubmit at no additional cost to the Government.

Deliver the digital imagery in a manner that is useable by the Forest Service in a well-organized booklet allowing for easy retrieval of and use of digital images.

Photo booklet with thumbnail images and metadata of where the image was taken on the landscape shall be delivered in hardcopy and in electronic form.

All photos must meet ISO Standard 12232:2019 Basics of professional quality photography:

Composition, Lighting, and Quality Equipment.

100% inspection of the hardcopy and electronic version of the photo booklet submitted for payment.

Standard Met: Successful performance will contribute to favorable rating.

Standard Not Met:

Contractor will not receive payment for photos and will have to resubmit at no additional cost to the Government.