Amendment 0001_R02 Vegetation Managment IDIQ Solicitation.pdf

(x)

1282B123R0043 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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82B1

WASHINGTON DC 20250-0001

1400 INDEPENDENCE AVE SW MS-1138

SPOC INTERMOUNTAIN

USDA FOREST SERVICE

09/30/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/30/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

GILBERT C. CHONJE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TThe purpose of this amendment is to::

1. Submit a revised past performance questionnaire. If past performance questionnaires have already been submitted using the previous form version they will be accepted and do not have to be resubmitted.

2. Request that all correspondence including proposal submission related to this vegetation management requirement be submitted with the title and solicitation number included in the subject line. The following is an example subject line for correspondence; "Solicitation 1282B123R0043_Region 02 Vegetation Management IDIQ Solicitation".

3. Submit government responses to contractor solicitation questions; submitted questions and corresponding government responses are listed below.

4. Publish that the government anticipates completing proposal reviews and awards between 15 February 2024 to 01 March 2024. It is anticipated that all awardees and non-successful proposals will be notified via email between the middle of February 2024 to the first week of March 2024.

5. Interested parties are reminded that Seed Project 01 and Seed Project 02 are only for this solicitation's proposal evaluation and award selection purpose; no future task order or contract award will result from either of these two seed projects.

R02 Vegetation Management IDIQ Contractor Questions and Government Responses

Contractor Question: Question 1 still doesn't really relate to the types of work the IDIQ is going to cover.

Government Response: Updated past performance questionnaire is posted with this amendment.

Additionally, past performance questionnaires are due on or before the solicitation closing date of 27 December 2023 at 2PM Eastern Time.

Past Performance questionnaires can also be submitted with your respective proposal packet or emailed to gilbert.chonje@usda.gov before the solicitation closing date.

Contractor Question: The 2 seed projects contain mechanical elements (Yarding & Decking, and Mastication) How would you recommend our company to bid on those projects as we do not supply much mechanical type work? We understand that we can bid on just the manual or mechanical or both. Should we still bid on the mechanical portions of the seed projects? Could the utilization of subs suffice for the mechanical work?

Government Response: The contractor may submit a proposal for either mechanical or manual mastication; the government will review the proposal and the respective contractor’s capabilities in accordance with the solicitation requirements.

Contractor Question: Is there a schedule of items where contractors list their bid amounts for different line items, for example mowing or mechanical piling? Are contractors required to bid on line items outside of their area of expertise?

Government Response: The only priced scheduled contractors are submitting would be for either Seed Project 01 or Seed Project 02 or both. Each individual task order requirement will require a priced proposal at the time of proposal submission.

Contractors should only submit a proposal based on their ability to perform the work stipulated in the solicitation.

Contractor Question: Evaluation Methodology- Where, within the IDIQ, do we submit the Technical/Management Approach factor write up? Will this be within the seed project proposal, or should it fall after past performance?

Government Response: This would be submitted with your proposal as a separate attachment.

Contractor Question: will contractors be able to view upcoming jobs in Supervised Site Visits where they can get questions answered and address concerns they may have with agency personnel?

Government Response: Each task order requirement will specify whether site visits are required or necessary. Prior to submitting a proposal the contractor is always afforded the ability to ask requirement specific questions via the contracting officer or the contracting officer’s representative.

mailto:gilbert.chonje@usda.gov

Contractor Question: I would like to request a shapefile of the units and boundaries and an Avenza map For the SEED Project 02, Pole Mountain Mastication Treatment.

Government Response: Respective maps were provided with each seed project.

Contractor Question: Would it be sufficient to provide other PEQ's completed recently? Or do you require this exact form to be submitted to you?

Government Response: Yes, other past performance questionnaires covering the preceding five year period can be submitted for consideration provided that the information is as closely aligned with the government’s attached questionnaire.

Contractor Question: What are the desired start dates for the 2 Seed Projects? We see the days allowed to finish, but is there a certain period of performance start date? Are there any locked gates or access requirements to have an estimator look at the project locations?

Government Response: Seed Project 01 and Seed Project 02 are specifically for evaluating purposes of the respective solicitation and are not actual requirements for award; please review the solicitation details.

Contractor Question: The past performance questionnaire must be completed by The CO or inspector I worked with in the past?

Government Response: Either the CO or the COR will be acceptable.

Contractor Question: Do you have any Geo-referenced maps or shape files for the above named project?

Government Response: Maps for the seed projects were submitted with as part of each project.

Contractor Question: For the Piling Covering line item 006, do we provide the covering material and how many piles per acre are you estimating with the per acre rate?

Government Response: Contractors provide the covering material; piles will vary by requirement.

Contractor Question: Are the Seed Bids actual projects that will be awarded when the IDIQ is awarded or figurative projects used to compare contractors without any actual award of those projects?

Government Response: Yes, the seed projects are solely for proposal evaluation and selection purposes.

Contractor Question: Do the Zone Bid form prices get compared or just the Seed Bid Projects?

Government Response: There’s no pricing in the zone bid schedule. The Zone Bid schedule is specifically for contractors to select what zone they’re bidding for prospective requirements.

Once awarded the contractor cannot bid in for requirements in a zone where they did not submit a proposal for or were awarded for work within their base contract.

Contractor Question: If the Zone Bids are compared, do we need to provide a price for each zone or will an average price for all zones be acceptable?

Government Response: The only pricing required for this solicitation is for the seed projects which are only for evaluation purposes; each task order will require pricing at the time of solicitation.

Contractor Question: The Seed 1 Project indicates that it describes a “manual” project. “Yard and Decking” is listed as a line item…we can only find this in the “Mechanical” portion of the solicitation. Would this indicate that multiple vendors could/should be established? Or that the scope of that project includes both manual and mechanical and a single vendor should prepare to do both?

Government Response: Contractors can submit proposals for either mechanical or manual portions of the solicitation. Selections will be made for either or both of these portions per the proposal and selection criteria.

Contractor Question: Seed Project 1 indicates a preferred timeframe of 60 days. Is this business days to exclude weekends or straight days?

Government Response: 60 calendar days.

Past Performance Questionnaire should be returned directly to the Contract Specialist, no later than 2:00PM EST, 27 DECEMBER 2023. Questionnaires must be received by email. Email address is gilbert.chonje@usda.gov Please specify in the subject line 1282B123R0043.

PERFORMANCE EVALUATION QUESTIONNAIRE

Person completing questionnaire:

Firm’s name:

Phone No.:

NOTE: Information obtained may be shared with Contractor if requested, but the name of person providing information will be kept confidential.

Contractor: Project: R02 Vegetation Management IDIQ

1. This contract is for the Region 02 Vegetation Management IDIQ.

Vegetation management services include manual and mechanical mastication. Has this contractor performed any of these services for you? If yes, which ones?

2. Did the contractor adhere to good standards of workmanship? Do you have specific examples of this?

3. Overall, to what extent were you satisfied with the contractor’s completed services?

_ _ Extremely satisfied _ _ Generally satisfied

_ _ Generally dissatisfied _ _ Extremely dissatisfied mailto:gilbert.chonje@usda.gov

4. Timeliness of performance:

a. Did the contractor comply with contract performance schedules? If no, were there mitigating circumstances?

b. Were they reliable?

c. Were they responsive to technical direction?

d. Any liquidated damages assessed?

5. Business relations:

a. Does the contractor have effective management? Please explain:

b. Does the contractor have a good working relationship with the Contracting Officer/technical representatives? Please explain:

c. Are they reasonable, cooperative, and flexible?

d. Did they present effective recommendations for solutions to problems? Please explain:

e. Did they show a businesslike concern for the Government’s (or landowner if the project was with a private firm) interests? Please provide examples.