Attachment 5 - Questions and Answers.pdf
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- Attached to
- Gounds Maintenance at GSWRL in Temple, TX
- Solicitation number
- 12805B25Q0061
About this file
This is a Questions and Answers document for Solicitation No. 12805B25Q0061 for grounds maintenance services at the USDA Grassland, Soil & Water Research Laboratory (GSWRL) in Temple, TX. The document clarifies that no RSVP is required for the mandatory site visit scheduled for January 6, 2025 at 10:00 AM, though attendees must remain with the group and POC during the visit with no individual access permitted.
The document reveals that H&H Mowing is the incumbent contractor with a total contract value of $86,880.00 under Purchase Order 12805B20P0037. The maintenance area includes everything inside the red-lined perimeter fence on the East-North-West sides of the campus, plus areas outside the chain link fence between the City street and access road between the Main and West gates on the South side at Blackland Road. A pink cross-hatched area around the Texas AgriLife BREC building (approximately 2 acres) is excluded from the contract scope. The agency confirmed that funds are available for this opportunity but declined to provide budget ranges.
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Questions and Answers Solicitation No. 12805B25Q0061
1. We would like to confirm whether an RSVP is required for the Site Visit related to Solicitation #12805B25Q0061, or if we can proceed directly to the designated meeting area on January 6, 2025, at 10:00 AM, as indicated on the map.
ANSWER: No RSVP or registration is required. Please proceed to the designated meeting area on January 6, 2025 at 10:00 am.
2. Does the lack of a registration requirement mean that attendees can enter the property freely to review the grounds for maintenance purposes, or is access restricted to the scheduled site visit time only?
ANSWER: It means that attendees are not required to register/RSVP for the site visit. Per the solicitation, please proceed to the designated meeting area during the designated time on January 6, 2025 at 10:00 am. No other access is being permitted. Attendees are not allowed to tour the campus individually and shall remain with the POC and the group.
3. Who previously held this contract and what was the annual contract amount?
ANSWER: H&H Mowing, total contract value is $86,880.00.
4. Is the scope of work similar to what is being required in this new RFP?
ANSWER: Please refer to the current solicitation and Performance Work Statement for the current requirements.
5. Estimated Budget Ranges: Could you please provide us with the estimated budget ranges for this opportunity?
ANSWER: Estimated Budget Ranges will not be provided.
6. Availability of Funds: Are there available funds allocated for this opportunity?
ANSWER: Yes
7. Incumbent Details: If there is an incumbent, could you please share the Purchase Order number and the total value associated with their contract?
ANSWER: 12805B20P0037, $86,880.00
8. Are there any post-award submittals that we should be aware of? If so, could you please provide the relevant information?
ANSWER: No.
9. Could you please provide us with the Point of Contact (POC) on site?
ANSWER: This information will be available to the awardee upon award of the contract.
Questions and Answers Solicitation No. 12805B25Q0061
10. Specifically, I would like to confirm whether the shaded area on the site map represents the exact area to be maintained or if the maintenance responsibilities apply to everything outside of that shaded area. Understanding this distinction is critical for preparing an accurate and competitive response to the solicitation.
ANSWER: The red line indicates the perimeter chain link fence on the East-North-West sides of the campus. On the South at Blackland Road, it also includes the area outside the chain link fence between the City street and on both sides of our small access road between the Main and West gates. Everything inside the red line is to be maintained in this contract. NOTE: The pink cross-hatched area around the Texas AgriLife BREC building is
NOT part of this contract. Texas AgriLife provides maintenance for the pink crossed-hatched area (approximately 2 acres).
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