Attachment 1 REVISED Statement of Work.pdf

STATEMENT OF WORK (SOW)

Project: Linen and Rug Service

Revision 1 – July 30, 2024

Locations: Biosciences Research Laboratory Northern Crops Science Laboratory 1616 Albrecht Blvd N 1307 18th St N Fargo, ND 58102 Fargo, ND 58102

GENERAL INFORMATION

1.0 Scope of Work: Provide linen, rug, and garment supply services, with routine cleaning as stated below. Additionally, provide laundering (including pickup and delivery) of USDA-owned lab coats.

2.0 Background: USDA facilities require the supply and regular pickup, laundering, and delivery of area rugs, linens, and garments laundry. This scope also includes the pickup, laundering, and delivery of USDA-owned lab coats.

Items to be provided and maintained:

• Rubberized area rugs by entrances (3X5 – 19 ct, 3X10 – 7 ct, 4X6 – 25ct) – gray and black

• Mop heads (8 dust, 8 wet) Mop frame (9), rags (100 ct) towels (3 ct)

• Work uniform (22 denim pants, 22 cotton t-shirts shirts, 2 twill jackets) for maintenance staff. Approximately ½ of the total above is returned weekly, or 11 pants, 11 t-shirts, 1 twill jacket laundered weekly. Pants size: 38 X 32 – Qty 11, 46X30 – Qty 11. T-shirt sizes: 3XL – Qty 11, 4XL – Qty 11. Twill Jackets – 4XL – Qty 2. Sizes subject to change..

Laundry only items:

• Lab coat laundry services (22 coats, various sizes) Lab coats are owned by USDA and will average 22 sent out each week but per week numbers may change.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements

A. Provide items and pick up, launder, and return linens weekly

• Mop heads

• Towels

• Denim pants

• Cotton t-shirts

• Twill Jacket

B. Pick up, launder and return lab coats weekly

C. Provide items and pick up, launder, and return rubberized area rugs bi-weekly

• 3X5 Gray (7 ct) (Location – NCSL)

• 3X5 Brown (1 2ct) (Location – BRL)

• 3X10 Brown (7 ct) (Location – BRL)

• 4X6 Brown (12 ct) (Location – BRL)

• 4X6 Gray (13 ct) (Location – NCSL)

4.0 Deliverables / Schedule:

o Hallway / Entrance Rugs – Biweekly o Linens/Garments – Weekly

5.0 Security Requirements: USDA facilities are secured facilities. Linens and garments are delivered weekly to the receiving bay at 1616 Albrecht Blvd N. Rugs are delivered and installed in place at both facilities during regular business hours. Business hours are Monday through Friday, 8:00am to 5:00pm. Receiving dock hours are Monday through Friday,10:00am to 3:00pm.

6.0 Period of Performance: This contract will run one calendar year, with options to renew for a total of up to 5 years from inception.

Questions and Responses.

Question USDA Response 1 Will linens and garments be picked up at the mentioned loading bay (1616 Albrecht Blvd N) as well? If not, where is pick up?

Linens and garments will be picked up at 1616 Albrecht Blvd N.

2 Are rugs picked up in place and returned in place as well?

Yes

3 What turn-around time would you like for the linens, garments, and rugs?

A weekly cycle is acceptable, or a one week turn-around on linens and garments.

Bi-weekly cycle for rugs.

4 Any special care instructions that deviate from industry norms?

No, there are no special care instructions.

5 What are the regular business hours of each lab?

M-F 8:00am to 5:00pm. Receiving dock hours are 10:00am to 3:00pm.

6 The total rug count and colors are different in section 2.0 and 3.0 of the SOW. Can you clarify?

Corrected in section 2.0 above.

7 What is the breakdown of items at each location?

Please use the breakdown based on color of mat above, with Brown used at the BRL (1616 Albrecht Blvd N) and Grey located at the NCSL (1307 18th St N)

8 Should the work uniforms and lab coats should be delivered exclusively to 1616 Albrecht Blvd?

Yes. They will be distributed, as needed, internally.

9 Are the rags Microfiber or Terry (cloth)?

We have no specific preference. Current rags are terrycloth.

10 What kind and what material are the lab coats? What are the sizes?

Poly-cotton blends. Sizes range from XS to XXL. Laundry service only – lab coats are USDA property.

11 Are the T-shirts embroidered or screen printed? Do they have name tags? What brand?

No. No. Brand is inconsequential. Size

4XL

12 What is the budget for this contract?

We do not provide budgets for our solicitations.

13 Do the lab coats, shirts, and pants need to be pressed?

Lab coats – Yes T-shirts/pants – No

14 Should all garments be delivered on hangers or folded?

Lab coats – hangers. Uniforms (jeans, t-shirts, twill jackets) – folded.

15 Do the employee names need to be labeled on the garment or are they sent in a bundle, and they are distributed out to the employees?

Lab coats are USDA owned. USDA will distribute lab coats upon delivery to 1616 Albrecht Blvd N.

16 Does the agency already have all of the items needed in their possession, ie. all rugs, all towels, all clothing or are any new items needing to be purchased?

No lab coats require purchase.

Uniforms (pants, t-shirts, twill jackets), linens, and rugs are rented from linen/rug service provider.

17 Can you confirm what items are expected to be picked up on the first day of the contract?

Soiled lab coats. Rugs, garments, linens are rented from successful linens/rugs contractor and should be swapped out on first day.

18 Can you confirm if the contract payment terms will be net 30 upon invoicing?

Yes

19 Does the delivery and pick up day have to be the same weekly and bi-weekly?

Preferably, yes, but the Government will approve adjustments to day when coordinated beforehand

20 Is any steaming or pressing required for the lab coats and work uniforms?

See #13 above.

21 Can you provide the square footage of both buildings of the deliverables?

BRL – 1616 Albrecht Blvd – 63,000 sqft.

NCSL – 1307 18th St N – 60,000 sqft.

CONTRACTOR REQUIREMENTS