Amendment_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

This form was electronically produced by USDA/ARS/OCIO/ADB.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date,etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

11/29/2018

07/09/2018

1 7

Amendment No. 01

USDA, ARS, WBSC

1001 HOLLEMAN DRIVE EAST

COLLEGE STATION, TS 77840

Phone: (979) 260-9480 Email: Michael.Douglas@ars.usda.gov

SAME AS BLOCK 6

ALL PROSPECTIVE QUOTERS

12805B19RFQMD03

This solicitation is amended to incorporate the Pre-Quote/Site Visit meeting minutes w/ Q&A's and agenda. No other changes are made.

The QUOTE due date IS NOT extended. Quotes are due December 14, 2018 by 4:30 p.m. CST

No other changes are made to the terms and conditions of this solicitation.

QUOTERS MUST ACKNOWLEDGE THIS AMENDMENT BY SIGNING THIS SF-30 AND RETURNING IT WITH YOUR BID.

Michael Douglas, CONTRACT SPECIALIST

Solicitation No. 12805B19RFQMD03

Meeting Minutes 11-28-18

Pre-Quote/Site Visit Meeting For

USDA-ARS-PA Central Plains Experimental Range Nunn, CO

0935 MST

Introduction of parties

Representatives from the Location, Nunn, OK.

• Dr. Justin Derner, Research Leader

• Melissa Johnston, Agricultural Research Technician

Representative from the WBSC, Acquisition Branch, College Station, TX:

• Michael Douglas, Contract Specialist Michael -USDA

• Instructions of what is to come- instructions to complete the Request for Quote (RFQ)

• Administrative notes

• Contractors must sign the SF-18 and any SF-30 Solicitation Amendments

• Complete and sign section A of the solicitation

• Performance bonds required – attachment III

• Davis- Bacon Wage Determination applies

• No exemption of State & Local tax

• Email your quote for solicitation #12805B19RFQMD03, opening time. Quotes must be emailed or faxed to

(stated email address or fax number) Not emailed, must be received NLT 10/14/2018 Not Later Than 1430 CST

• No liquidated damages on contract

• MUST register in SAM and/or update SAM

• Contractor must maintain parking, storage & restrooms ~ discuss with location

• Technical overview~ Questions?

• Questions after completion of walkthrough will be referred to Michael Douglas, Contract Specialist

• ANY QUESTIONS? NONE

Solicitation No. 12805B19RFQMD03

Walk through

Melissa

• In respect to payment bond requirements, does the 10 days refer to 10 calendar days or 10 business days?

• Michael, bond must be received 10 calendar days after receipt of contract award.

General Question and clarification

• Is the Government or Contractor responsible for suppling all fencing materials?

• Attachment I – SOW states “All materials (posts, wire, staples – see below for specs) will be provided by the

USDA-ARS. Installation will be provided by the contractor. Removal of existing fence shall be done by the USDA-

ARS.”

Walk outside of building Return to main building Meeting closed in front lobby

Pre-Quote/Site Visit Agenda SOL. 12805B19RFQMD03

SITE VISIT/PRE-QUOTE CONFERENCE

IFB No. 12805B19RFQMD03 Date: November 28, 2018 9:30 a.m., Mountain Time Nunn, CO

AGENDA

Introductions - All

Bid Requirements - Review of Bidding Procedure

Questions and Answers on Contract

Receive Questions for Answers to be distributed as an Amendment to the Solicitation

Visit Project Site

This meeting is the site visit for Request for Quotes (RFQ) No. 12805B19RFQMD03 for the Replacement of Fencing in Nunn, CO. All work to be performed at the USDA, ARS, PA, Central Plains Experimental Range, 58009 Weld CR 37, Nunn, CO 80648. No oral remarks or explanations made here today will alter or otherwise qualify the written provisions of the RFQ as it now exists. The minutes will be issued as soon as possible, covering the elements known now and those which may be discovered today. Only a written amendment will officially change or clarify the written provisions of the solicitation package. There has been one amendment issued to date. It is not anticipated that an extension to the bid due date will be issued.

1. Introductions:

Representatives from the Location, Nunn, OK.

• Dr. Justin Derner, Research Leader

• Melissa Johnston, Agricultural Research Technician

Representative from the WBSC, Acquisition Branch, College Station, TX:

• Michael Douglas, Contract Specialist

2. Proposal Requirements:

Quoter is reminded of several important items in preparing quotes.

1) You must sign the SF-18 form and sign SF-30 all amendments to the solicitation. There is no amendment to date.

2) You have completed Blocks 11, 12, 13, & 16 and signed and dated Blocks 14, and 15 of the SF-18, "Request for Quotation" form and insert DUNS on page 2.

3) No Bid Guarantee is required for this acquisition.

4) In the event the successful quote exceeds $35,000, Payment and Performance Bonds (in the amount of 100%) are required on this contract within ten (10) days after award. Forms are included in the solicitation as Attachment III.

5) The Davis Bacon Act applies to the contract. They are included as Attachment II to the solicitation.

6) No exemption is granted for state or local taxes. You should include this expense as part of your quoted price.

7) Your quote is to be emailed or faxed to USDA, ARS, PA, Michael Douglas, Contract Specialist, 1001 Holleman Drive East, College Station, Texas 77840. Quotes must be received no later than 4:30 p.m. CST December 14, 2018.

8) There are no liquidated damages on this contract.

9) There will be no retainage withheld unless there has been no performance.

10) Contractor MUST be registered in the System for Award Management (SAM) prior to the submission of their quote. You can register online at www.sam.gov.

http://www.sam.gov/

3. Utilities:

A reasonable amount of water and electricity, will be provided to the contractor by the Government at no cost.

The contractor will be expected to maintain their own work site trailer and/or telephone. Use of restroom facilities by contractor's employees, parking areas, storage areas, etc. will need to be discussed today with representatives from the location.

4. Technical Overview of the Project:

The representatives from the location will provide an overview of the technical aspects of the project.

Ms. Melissa Johnston will now show all prospective quoters around the proposed jobsite and briefly explain the Governments objective.