Attachment 8 RFI Log 001-034.docx
DOCX document 39 KB Posted
- Solicitation number
- 127EAX26Q0038
- Issued by
-
Department of Agriculture Forest Service
About this file
This is an RFI Log documenting 34 requests for information and corresponding government responses for Solicitation No. 127EAX26Q0038, which concerns the installation of exterior fencing and a vehicle gate at the Kiowa Rita Blanca Admin Site (714 Main Street, Clayton, NM) within the Cibola National Forest and National Grasslands.
Fence and Gate Specifications: The project requires installation of approximately 280 linear feet of new 6-foot chain-link fence with a 2-inch galvanized pipe construction and 1.4-inch top rail, topped with two strands of barbed wire for a total height of 7 feet. One 20-foot-wide single-swing vehicle gate of chain-link design will be installed on the west side, swinging inward away from the roadway, with a height matching the fence (6 feet plus 1-foot barbed wire topper) and requiring padlock attachment capability. Existing four-strand barbed wire fence (280 linear feet) must be removed and may be salvaged with no site restoration required. Fence posts will be galvanized pipes set a minimum of 18 inches deep in 8-inch-diameter concrete footings, 2 feet deep. The contractor is responsible for providing all materials and labor necessary for complete installation regardless of Schedule of Items quantities and must submit lump-sum pricing for the entire project along with a schedule of items.
Contractor Requirements and Project Administration: The contractor must hold a New Mexico state contractor license (exemption through subcontractor is not acceptable) and is responsible for coordinating utility locates via 811 prior to excavation, following company policies regarding notification procedures. Onsite storage and staging areas will be available. The contractor must obtain any required permits and handle associated fees. No parking lot work, building decommissioning, asphalt, concrete work (beyond post footings), SWPPP, or erosion control permits are required. Payment will be based on lump-sum pricing rather than actual installed linear footage. Drawings and site details are referenced in Attachment 9, with all earlier drawing references (Drawing A2) rescinded. Site visit coordination was organized per Amendment 0001.
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Other files
| File | Type | Posted |
|---|---|---|
| 127EAX26Q0038 0002.pdf | ||
| Attachment 9 Map Fence Perimeter with 2 Gates.docx | DOCX document | |
| Attachment 10 List of Attendees.docx | DOCX document | |
| Attachment 11 Wage Determination NM20260011 Mod 1.pdf | ||
| Attachment 7 RFI Log 127EAX26Q0038 RFI 001-023 w responses.docx | DOCX document | |
| 127EAX26Q0038 0001.pdf | ||
| Attachment 5 SOW KRB_Fence Revision 2.docx | DOCX document | |
| Attachment 6 SOI Kiowa_Rita Blanca Site Fence - revised.xlsx | XLSX spreadsheet | |
| Attachment 4 Map KRB Admin site.pdf | ||
| Attachment 2 Schedule of Items KRB Old Admin Site Fence Install.docx | DOCX document | |
| Attachment 1 Statement of Work KRB_Fence Revised.docx | DOCX document | |
| 127EAX26Q0038 SF1442.pdf | ||
| Attachment 3 Wage Determination NM20260011.pdf |
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RFI LOG
| Project Name: | Kiowa and Rita Blanca Old Admin Site Fence Install - Kiowa Rita Blanca National Grassland, Cibola NF, NM |
| Solicitation No: | 127EAX26Q0038 |
| RFI # |
| DESCRIPTION |
| RESPONSE |
| 001 |
| (SOW) Can the Government please confirm whether the required fence should be priced as: |
A 6-foot chain-link fence with a 1-foot barbed wire topper, for an approximate total height of 7 feet; or A 7-foot chain-link fence with an additional 1-foot barbed wire topper, for an approximate total height of 8 feet?
The fence should be priced as a 6 ft chain link fence with an additional 1 ft. topper of barbed wire.
| 002 |
| The SOW identifies the equipment yard as 714 Main St, Clayton, NM, but public mapping data shows a residential structure at that address. To ensure accurate pricing and proper planning, could the Government please confirm the exact fenced area boundaries? If available, we would greatly appreciate: (3 questions) |
-GPS coordinates or parcel boundary information;
-Site photos of the equipment yard;
-Any maps or drawings showing the actual fence line and gate locations See attached map
| 003 |
| Clarification of Required Fence Height Including Barbed Wire; Section 2.0 Background references a “six-foot chain-link security fence with a single strand barbed wire topper,” while Task 3 under Install Fence references installation of a “7 ft tall fence with 1 ft tall single strand barbed wire on top of fence line.” |
-Please confirm the total required finished fence height from grade to top of barbed wire.
See response to 001. A 6ft chain link fence with a 1 ft topper of barbed wire.
| 004 |
| Confirmation of Vehicle Gate Width and Swing Direction; The Statement of Work indicates the installation of one vehicle gate with a “19-foot minimum opening” located on the west side of the equipment yard and states that the gate shall swing into the |
admin site.
To ensure proper fabrication, layout, and coordination of materials, please confirm the following: (5 questions) -Confirm the required gate opening width.
-Confirm whether the gate is intended to be:
Single swing gate, or Double swing gate.
-Confirm the required swing direction and final gate orientation.
-Please confirm if there are any required clearances for equipment access through the gate opening.
-Confirm if gate hold-opens, cane bolts, center drop rods, or locking hardware are required as part of the installation
-Vehicle gate will be 20 ft wide opening into the site away from the roadway.
-Single swing gate.
-Gate will swing to the inside of the fenced area away from roadway.
-The gate will require locking hardware.
| 005 |
| Utility Locate Responsibilities Prior to Excavation; Please clarify responsibility for utility locating prior to excavation activities associated with fence post and gate post installation. |
Specifically, please confirm the following: (2 questions) -Will the Government coordinate utility locates for existing underground utilities within the project limits?
-Is the contractor responsible for contacting 811 utility locate services prior to excavation?
It will be the contractor’s responsibility to work with local utility company to confirm pathways before installation of fence. I do not believe there are any operational utilities at the project site but will confirm with local district personnel.
| 006 |
| Clarification of Required Permits and Agency Coordination; The Statement of Work states that the contractor is responsible for complying with applicable regulations and obtaining all permits required for the work. |
To ensure proper coordination and accurate pricing, please clarify the following: (7 questions) -What permits, if any, are required for this project?
-Are building permits required by the City of Clayton or any other local jurisdiction for the fence and gate installation?
-Are there any required inspections by the Government or local agencies during construction?
-Is the contractor responsible for permit fees and coordination with local authorities?
-Are there any specific federal, Forest Service, or site access permits required prior to mobilization?
-Are traffic control permits required for deliveries, staging, or work adjacent to public roadways?
-Please confirm whether SWPPP, erosion control, or environmental permits are required for this scope of work.
Contractor is responsible for any permits that may be required.
I do not believe SWPPP or erosion control etc. permits are required.
| 007 |
| Onsite Material Storage and Staging Area Availability; Will onsite storage and staging areas be made available for contractor use? |
| There will be adequate storage for equipment and materials on site. |
| 008 |
| In General Information, 2.0 Background in the Statement of Work, it states “Due to recent concerns about theft and vandalism we are requesting a six-foot chain-link security with a single strand barbed wire topper. Galvanized fence posts with will be set in concrete to secure them.” Then in section, 5.0 Deliverables/Schedule, Base: Task 3: Install Fence it states, “Installation of 7 ft tall fence with 1 ft tall single strand barbed wire on top of fence line to match existing. Refer to attached drawings for proposed fence locations”; (2 questions) |
-Question 1- Would the owner please clarify the type and size of fence that is requested for installation?
-Question 2- There are no attached drawings. Would the owner please attach the drawings as mentioned in the SOW?
See RFI 001 for fence dimensions.
UPDATE: see Attachment 9.
| 009 |
| In General Information, 2.0 Background in the Statement of Work, it states “The current security system includes a four-strand barbed wire fence with cedar and metal T posts”. Then in Contractor Requirements, 3.0 Technical Requirements/Tasks, Base: it states, “Reconfigure existing Equipment yard including installation and removal of 280 ft of existing fence with single strand barbed wire atop of a six-foot-high chain link security fence.” |
Question 1- This statement is confusing and contradictory. Would the owner please clarify the type of fence that needs to be removed as well as the linear footage of said fence?
There is a total of 280 ft. of four strand barbed wire fence that will need to be removed to install the new 6ft chain link fence with 1 foot topper of barbed wire.
| 010 |
| In section, 5.0 Deliverables/Schedule Base: Task 4 states, “Task 4: Install Vehicle Gate Installation will include materials, labor, and equipment costs for one vehicle gate with 19’ minimum opening. Refer to attached drawing A2 for proposed vehicle gate locations.” |
-Question 1 – There are no attached drawings to refer to. Would the owner please provide drawings and specs for the fence and gate?
Gate will be of chain link design just like the fence to be installed.
UPDATE: Reference to Drawing A2 is rescinded.
| 011 |
| “7.0 Contractor’s Key Personnel Contractor should demonstrate a working knowledge of Parking Lot projects and methods including fencing, building decommissioning, and installation of asphalt and concrete. Submit a copy of documentation for the personal responsible for the work.” |
-Question 1- Nowhere in the scope of work does it mention the decommissioning of buildings or the installation of asphalt or concrete. Would the owner please clarify if the statement on demonstrating a working knowledge of Parking Lot projects and methods including fencing, building decommissioning, and installation of asphalt and concrete is necessary?
There will be no need for decommissioning of buildings, asphalt or concrete work other than the setting of posts for fence.
| 012 |
| Schedule of Items- |
-Question 1- Would the owner please clarify if they would like contractors to submit the schedule of items as the cost estimate?
-Or, should the cost be presented as a lump sum for each task? Or a lump sum for the entire project.
-If the schedule of items is to be submitted as the basis of estimate, then there is no line item for the removal of fence.
Please submit a schedule of items with proposal as well as a sum of the entire project.
| 013 |
| Fence Height Clarification; The Statement of Work references both: |
• a six-foot chain-link fence with single-strand barbed wire topper, and
• a seven-foot fence with an additional one-foot barbed wire topper.
Please confirm the intended fence configuration.
Please see response to RFI 001
| 014 |
| Request for Drawings / Site Layout; The Statement of Work references attached drawings and “Drawing A2” for proposed fence and gate locations; however, these drawings were not included in the documents received. Please provide: (4 separate items) |
-Site layout drawings -Fence alignment dimensions -Gate location details -Applicable detail sheets or specifications There is no drawing of cad information for this site. I have attached a satellite image of area. Fence will be placed parallel to the road way. Gate location will be as the existing gate is laid out at present time.
UPDATE: see Attachment 9.
Reference to Drawing A2 is rescinded.
| 015 |
| Vehicle Gate Requirements; Please clarify the following gate requirements: (6 separate items) |
-Exact gate opening width -Gate height -Single swing or double swing configuration -Frame and gauge specifications -Required hardware and locking requirements -Wind brace and/or drop rod requirements Gate width will be 20 feet. Height will be 6ft. with 1 ft topper. You may propose for both a double or single swing gate with drop rod. Gate will need to have a way to attach a pad lock.
| 016 |
| Fence Material Specifications; Please confirm the required specifications for: (6 separate items) |
-Chain-link fabric gauge and mesh size -Fence post sizes and wall thickness -Top rail size/specification -Galvanized coating requirements -Tension wire requirements -Any ASTM/UFC standards required beyond the referenced UFC guidance Fence will be constructed with 2in galvanized pipes with 1.4 inch top rail.
| 017 |
| Fence Post Quantities; The Schedule of Items lists 20 galvanized fence posts for approximately 280 LF of fencing. Please confirm whether: |
-Quantities shown are estimates only, or contractors are responsible for furnishing all materials necessary for complete installation regardless of listed quantities.
Contractor will be responsible to provide all construction materials for complete installation.
| 018 |
| Concrete Footing Requirements; Please provide footing requirements including: (3 separate items) |
-Footing diameter and depth -Concrete strength requirements -Frost depth requirements, if applicable Footings will be two feet deep and eight inches in diameter.
| 019 |
| Existing Fence Removal; Please clarify removal requirements for the existing fence, including: (4 separate items) |
-Whether existing concrete footings/posts must be fully removed, -Required disposal procedures, -Whether any materials are to be salvaged, -Any site restoration requirements.
There are no site restoration requirements. Removed materials can be salvaged. There are no existing concrete footings to be removed.
| 020 |
| As-Built Deliverables; The as-built requirement references a “remodeled parking lot.” |
| No parking lot is required at this time. |
| 021 |
| Fence Height Clarification; The Statement of Work references both: |
a six-foot chain-link fence with single-strand barbed wire topper, and a seven-foot fence with one-foot barbed wire topper.
Please confirm the required overall fence height and whether the one-foot barbed wire topper is included within or in addition to the fence height.
See RFI 001
| 022 |
| Measurement and Payment Method; Please confirm whether fence quantities will be measured and paid based on: |
-Actual installed linear footage, or lump sum pricing using the Schedule of Items quantities.
Lump sum pricing.
| 023 |
| I'm reaching out to request information regarding the submission method for 127EAX26Q0038 - Install Fence at Kiowa Rita Blanca District Office, Cibola NF/National Grasslands. |
Do you prefer to receive the documents via email, physical mail, or another method? Any information would be greatly appreciated.
Submissions of quotes, refer to SF1442, page 1, block 8.
| 024 |
| Utility Locate Responsibilities; Please confirm whether the contractor is responsible for coordinating utility locates and 811 notifications prior to excavation activities. |
| Contract is to follow their company’s policies. |
| 025 |
| Warranty / Acceptance Requirements; Please advise whether there are any required: (4 separate items) |
-Workmanship warranties, -Material warranties, Fence alignment tolerances, or Gate operational acceptance criteria If Warranties are applicable through installation company or manufacturer.
| 026 |
| Missing Drawings / Fence Layout; Please provide all referenced drawings and attachments identifying: (6 separate items) |
-Fence alignment, -Corner locations, -Gate placement, -Tie-in details, -Post spacing requirements, -Any referenced “Drawing A2.”
See Attachment 9.
Reference to Drawing A2 is rescinded.
| 027 |
| Gate Details; Please confirm the required specifications for the vehicle gate including: (6 separate items) |
-Exact opening width, -Gate frame material, -Latch requirements, -Padlock requirements, -Hinge type, -Whether a drop rod or center stop is required.
Gate to be of same material as fence. Opening is 20 feet single swing. No drop rods needed.
| 028 |
| Concrete / Post Embedment Requirements; Please provide required footing dimensions and embedment depths for: (4 separate items) |
-Line posts, -Terminal posts, -Corner posts, -Gate posts.
Posts will be set a minimum of 18 in deep by 8 inches wide.
| 029 |
| Utility Locates; Will utility locates be performed by the Government prior to Notice to Proceed, or is the contractor responsible for arranging utility locates? |
| There are no utility lines on the site. Follow your companies policies as it pertains to 811 calls. |
| 030 |
| Regarding the barbed wire topper specified in the SOW — the document references a single-strand installation. Standard practice for security fencing of this type is typically double or triple strand. Could you confirm whether single strand is the intended specification, or whether multiple strands are acceptable or preferred? |
| Two strands is preferred. |
| 031 |
| How high is the fence that needs to be removed? |
Can you send us a few pictures of the current fence?
No fence needs to be removed.
| 032 |
| This RFQ says to refer to drawings of this fence as such: |
• "Refer to attached drawings for proposed fence locations."
• "Refer to attached drawing A2 for proposed vehicle gate locations."
• Will there be no drawings uploaded? If so, will this require a site visit?
See Attachment 9.
Reference to Drawing A2 is rescinded.
| 033 |
| one clarifying question regarding contractor licensing. |
1. Given that the place of performance is on Federal land (Kiowa Rita Blanca National Grassland administrative site, 714 Main Street, Clayton, NM), is a New Mexico state contractor license (Construction Industries Division) required to perform this work, or is the work exempt from state licensing due to the Federal jurisdiction of the site?
2. If a New Mexico license is required, does the Government accept an offeror who will obtain or hold the required New Mexico license through its subcontractor performing the on-site work under FAR 52.236-7, Permits and Responsibilities?
1. a state contractor license is required
2. No
| 034 |
| We are reviewing the SOW for the Parking Lot Vehicle Gate & Fencing Replacement project and would appreciate clarification regarding the required number of vehicle gates. |
In Attachment 5 – SOW KRB_Fence Revision 2, Section 3.0 (Project Description) states:
"Installation of two vehicle gates that will be located on the West and East side of the Equipment Yard."
However, Task 3 (Vehicle Gate) references:
"Install one vehicle gate with a minimum opening of 19 feet."
Could you please confirm the required number of vehicle gates to be provided under this contract? If two gates are required, please confirm the intended locations and whether both gates should meet the same minimum opening and construction requirements.
See Attachment 9.
File details come from the government source that posted it. Updated .