C04 - Attachment 2 - Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Solar Batteries Frenchman Work Center Plumas National Forest

Contents Project

General Information

1.0 Scope of Work

2.0 Background

3.0 Location

4.0 Estimated Start Date / Period of Performance

5.0 Drawings and Specifications

6.0 Restrictions on Work

7.0 Camping and Housing

8.0 Required Submittals

Contractor Requirements

9.0 Technical Requirements / Tasks

10.0 Government Furnished

11.0 Deliverables / Schedule

12.0 Travel

13.0 Contractor’s Key Personnel

14.0 Security Requirements

15.0 Data Rights

Project Solar Batteries Frenchman Work Center

General Information

1.0 Scope of Work

The goal of this project is to replace the existing batteries in the Frenchman Work Center Solar System and recycle the old batteries.

2.0 Background

The Frenchman Work Center is a remote work center located in Plumas County. It consists of an Engine Bay building with offices and a barracks with a capacity to sleep 10. It supports a total of 6-15 fire personnel at any given time.

Because it is a remote work center, it has no access to grid-tied electricity. Therefore, the work center solely functions off of a solar system with a back-up generator. The solar system has (14) lithium-ion batteries that have failed and no longer function thus the entire system cannot operate. The generator is a stand-by generator meant for short spans of use, not continuous duty. Therefore, immediate replacement of the batteries is needed.

3.0 Location

• 605 Frenchman Blvd, Chilcoot, CA 96105

• Lat/Long: 39.889927, -120.195959

• Elevation: ~5,650ft

• Note: This location does receive snow during the winter. Due to the instability of weather, coordination with

COR required for delivery and installation to ensure site is properly accessible.

4.0 Estimated Start Date / Period of Performance

The period of performance is 30 calendar days following issuance of the Notice to Proceed. Start is expected immediately after contract award.

5.0 Drawings and Specifications

Reference Solicitation Attachments

• PNF Frenchman WC Solar Photos

6.0 Restrictions on Work

• Work hours are limited to non-holiday weekdays, Monday – Friday, 0600 – 1900, unless requested in writing and approved in advance by the COR at no additional cost to the Government.

• Contractor is responsible for the security of their tools and equipment at all times

• All trash and loose materials shall be secured by the contractor daily

• All construction debris remains the property of the Contractor and shall be properly disposed of off National

Forest Land

7.0 Camping and Housing

Camping within the construction limits may be permitted only with COR and District Ranger approval. Please provide request for camping in project bid proposal. Camping on Forest Service land is not a right; permission may be revoked for failure to comply with the terms of the permit.

8.0 Required Submittals

The following submittals are required:

• Single-line wiring diagram of batteries to existing equipment

• Battery product data

• Battery Operation & Maintenance Manual and Warranty Documents

• Schedule

Contractor Requirements

9.0 Technical Requirements / Tasks

The contractor shall furnish all personnel, equipment, tools, materials, security, supervision and other items and services as necessary to remove and recycle existing batteries and install new batteries for a complete and fully functional off-grid solar system.

• Contractor shall disconnect and remove existing batteries from the system including, but not limited to, racking infrastructure, control wiring, and connection to bus bar. Batteries and associated wiring shall be recycled.

Contractor to provide official documentation to Government that batteries have been properly recycled within 5 days of battery removal.

• Contractor shall install and connect new batteries to the existing system and test to ensure functionality. The new batteries have the following requirements:

o Total Capacity: 2,100Ah at 48V o Surge: Batteries shall provide a fully functional site including surge from the air compressor (INGERSOLL

RAND Motor: 56283138, 230V, FLA 15).

o Battery Composition: Lithium Ion. Lead-Acid not acceptable.

o Operational Temperature: Must be able to charge and discharge in temperatures ranging from 15⁰F to

100F minimum. Batteries are located in an existing trailer that is minimally insulated and is not temperature-controlled or conditioned. The Work Center operates year-round.

o Compatibility: Shall be compatible with existing Outback Flexmax charge controllers (Model FM80), Radian Series inverters (Model GS8048A) and Outback MATE 3 Controller.

o Monitoring: Off-site and on-site visual monitoring required. This includes but not limited to battery voltage and battery state of charge information. Off-site monitoring should be through an app or web-based program. The Forest Service has a wi-fi network in the nearby Engine Garage Office. Contractor shall determine if this network is adequate for monitoring use or contractor will need to provide their own gateway to provide off-site monitoring. On-site monitoring shall include real time display somewhere on the battery or battery stack.

o Size: Batteries shall fit in existing trailer space.

o Basis of Design Product: Homegrid LV Stack’d Series with Heated Module, or equal. If an "equal" product is proposed, the contractor must submit comprehensive technical specifications, manufacturer data sheets, and compatibility documentation during the formal solicitation question-and-answer period, no later than the deadline specified in the solicitation. This documentation must explicitly demonstrate compliance with all minimum salient characteristics outlined in this SOW.

o Warranty and Service Response Requirements: The contractor shall provide a dual-layered warranty structure covering both the physical equipment and the installation workmanship:

Equipment Warranty (10 Years): The contractor shall provide official manufacturer documentation demonstrating that the battery units are fully covered by a comprehensive manufacturer warranty for a minimum of 10 years from the date of final Government acceptance.

Workmanship and On-Site Response (1 Year): For a period of 1 year following final Government acceptance, the contractor shall guarantee all installation workmanship and provide on-site technical response to system defects or equipment failures at the Frenchman Work Center within the following timeframes upon notification:

• Critical Failures (Within 24 Hours): For critical issues causing a total system outage, loss of core site power, or safety-related Battery Management System (BMS) faults, a certified technician must arrive on-site within 24 hours.

• Non-Critical Defects (Within 72 Hours): For non-emergency defects, minor system faults, or performance deficiencies that do not threaten immediate site operations, a certified technician must arrive on-site within 72 hours.

o Contractor shall provide a training for Forest Service personnel demonstrating monitoring activities, operation activities and maintenance activities.

10.0 Government Furnished

• On site utilities for contractor’s use:

o Water: Water is available from hose bibs at the Engine Garage for contractor’s use during course of contract work.

o Power: The on-site 20kw generator is reserved exclusively for Frenchman Work Center operations. The contractor is strictly prohibited from drawing power from the station generator or facility outlets and must provide independent portable generators for all construction, tools, and testing power. Note:

coordinated use of the onsite generator is permitted strictly for final system integration testing under COR supervision with prior approval only.

o Restrooms: Restrooms at the Forest Service station will be available for Contractor personnel

11.0 Deliverables / Schedule

Tasks and Associated Deliverables: Timely submission of deliverables is essential to successfully completing this project.

Schedules for deliverables are specified in Table 1.

Table 1: Key Deliverables

Item No. Deliverable Objective Due 1 Proposed Schedule Demonstrate project timeline to Government At time of bid submission 2 Proposed Project Plan Define the responsibilities of contractor personnel, timeline, milestones of contract objectives and proposed approach to the project

At time of bid submission

3 Project Submittals Demonstrate understanding of products and systems throughout the project

No later than ten (10) business days after contract award.

4 Warranties and Maintenance/Operation Manuals

Document required paperwork to the Government

No later than five (5) business days after substantial completion

12.0 Travel

Contractor is responsible for any travel costs related to this project scope.

13.0 Contractor’s Key Personnel

The Contractor shall provide an onsite contract representative (superintendent) who will oversee the performance of the work specified in this contract in the field no later than five (5) business days after contract award. Designate in writing to CO, the name of the contract representative and an alternate who shall have the authority to act for the Contractor on all contract matters relating to onsite daily operation of this contract. The CO/COR shall be notified at least 10 working days in advance of any subsequent personnel changes. Replacement personnel shall have the same level or better experience as the person being replaced.

The contractor shall provide a Project Manager representative who will oversee all administrative actions for the performance of work no later than five (5) business days after contract award. Designate in writing to CO, the name of the contract representative and an alternate who shall have the authority to act for the Contractor on all contract matters relating to administrative operations of this contract. The CO/COR shall be notified at least 10 working days in advance of any subsequent personnel changes. Replacement personnel shall have the same level or better experience as the person being replaced.

14.0 Security Requirements

No Additional security requirements required for this contract.

15.0 Data Rights

No additional data rights restrictions or regulations are required for this contract.