1. Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project

General Information

1.0 Scope of Work

2.0 Background

3.0 Location

4.0 Estimated Start Date / Period of Performance

5.0 Drawings and Specifications

6.0 Restrictions on Work

6.0 Camping and Housing

7.0 Required Submittals

Contractor Requirements

8.0 Technical Requirements / Tasks

9.0 Government Furnished

10.0 Deliverables / Schedule

11.0 Travel

12.0 Contractor’s Key Personnel

13.0 Security Requirements

14.0 Data Rights

15.0 Section 508 – Electronic and Information Technology Standards

16.0 Section- Technical Proposal/Evaluation

Attachments

Project PSW Placerville Sub-Panel Replacement

General Information

1.0 Scope of Work

The project involves replacing an electrical sub-panel which two large refrigeration units are connected to at the Pacific Southwest Research Station (PSW) building. Due to potential safety concerns with the electrical systems being fed from the current sub-panel, a replacement 120/208V 3-phase panel must be installed to correct the issue. The goal of this project is to create a proper, safe, and efficiently working electrical system for the facility and the staff. The objective of this goal is to balance the three-phase electrical system that is supplying power to the building. There is no trench for this project, this is just electrical work. A site visit is highly recommended.

2.0 Background

The PSW site in Placerville, also known as the Institute of Forest Genetics (IFG), has building with an unbalanced electrical system which can cause a potential safety issue. The panel located in the Mirov Lab Building was likely installed for a different set-up at one point and as the mission/facility grew, it was never updated. This panel must be changed due to potential safety concerns, and the equipment it feeds is essential to the research that is conducted at this facility. The project calls for the proper three phase 120/208V panel to be installed in accordance with the current National Electrical Code (NEC). This work will not only address deficiencies but allow for future electrical projects that may be needed.

3.0 Location

Pacific Southwest Research Station- Institute of Forest Genetics 2480 Carson Road Placerville CA, 95667

4.0 Estimated Start Date / Period of Performance

Insert estimated desired start date and calendar day period of performance

Desired start date: August 2024 Period of Performance: 14 calendar days

5.0 Drawings and Specifications

260526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS_SP

262416 - PANELBOARDS_SP

Proposed new panel location about 35ft away from the existing location:

6.0 Restrictions on Work

Restrictions on work, see the following:

• Work must be performed during normal business hours, excluding federal holidays, Monday thru Friday 8 a.m.

to 4:30 p.m. unless a modification is documented in the post award meeting.

• When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous.

• When the Contracting Officer or designated representative determines that work must stop due to safety or emergency situations.

• Contractor is responsible for the security of their tools and equipment at all times.

• All trash and loose materials shall be secured by the contractor daily.

• The Contractor shall not use Government trash facilities without the COR’S approval.

• All construction debris remains the property of the Contractor and shall be properly disposed of off National Forest Land.

• The contractor will be able to utilize the Forest Service Roads; however, the Contractor will be responsible for any damage to the roads due to construction activities. The contractor shall be responsible for obtaining permission to use staging areas.

6.0 Camping and Housing

Camping is not permitted on site or in US Forest Service campgrounds. Housing is not provided.

7.0 Required Submittals

Section 011900 – Mobilization Section 013300 – Submittal Procedures Section 024100 – Waste Material Disposal

Contractor Requirements

8.0 Technical Requirements / Tasks

• The contractor must replace sub-panel B with a three phase 120/208 volts 42 breaker panel.

• A qualified electrician must rewire the loads from sub-panel B to the new 120/208-volts panel.

• The contractor must confirm that the loads are balanced throughout the electrical system. The electrical system in this project includes: the sub-distribution panel labeled panel LA, and the sub-panel labeled sub-panel B.

• The new three phase 120/208-volts panel must be installed in accordance with the National Electric Code and all relevant State Code of Regulations such as California Title 24. The new panel must have over current protective device features and a relay built into the circuit breaker that allows for a delay start up in the event of a power outage.

• The Contractor must provide the Contracting Officer Representative with a before and after report displaying the power consumption of the sub-panel B.

• The new panel must be approved by the Contracting Officer Representative prior to installation and must be compatible to the currently received power by said panel.

• The location of the new panel must be approved in writing prior to installation as the current location could shift to better accommodate future use.

9.0 Government Furnished

The government will not provide any furnished property to the contractor in this project. The contractor must be cleared to access to the working area and follow a schedule that is determined in the post award meeting. The contractor must adhere to this schedule and not expand access to other parts of the facility. The location that the contractor and key personnel will have access to, is the basement of the Mirov Lab Building. All access must be approved by the Contracting Officer Representative. In the event of an emergency related to the work performed on the project, the Contractor may have access to other parts of the facility to mitigate the emergency.

Federal Holidays which the site will be closed and inaccessible:

Monday, January 01 New Year’s Day Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 * Washington’s Birthday Monday, May 27 Memorial Day Wednesday, June 19 Juneteenth National Independence Day Thursday, July 04 Independence Day Monday, September 02 Labor Day Monday, October 14 Columbus Day Monday, November 11 Veterans Day Thursday, November 28 Thanksgiving Day Wednesday, December 25 Christmas Day

10.0 Deliverables / Schedule

Key Deliverables

Deliverable Objective Due

1 Proposed Project Plan The contract awardee must provide the Contracting Officer and Contracting Officer Representative with

No later than ten (10) business days after contract award a detailed plan documenting in chronological order the proposed execution of the project.

2 Bi-Weekly Status Report

The Contractor must provide a Bi-Weekly status report of the progress on the project documenting any deviations to the proposed project plan

Bi-Weekly, every other Monday, by 5:00 p.m. until the contract expires

3 Before and after power consumption report

The Contractor must provide the Contracting Officer Representative with a power consumption report of the loads from the sub-panel labeled: sub-panel B.

The before power consumption report is due before the new panel is approved, by the Contracting Officer Representative, to be installed. The “after” power consumption is due no later than seven (7) business days after the new panel is online.

4 Three phase 120/208 volts Electrical Panel

The contractor must install and wire correctly a new panel at the location determined by the Contracting Officer Representative, after the power consumption of the loads and the voltage drop values are reviewed.

TBD- To be determined; based on proposed schedule

11.0 Travel

This contract does not permit the government to provide compensation for travel reimbursement.

12.0 Contractor’s Key Personnel

• State Licensed Contractor

• Licensed Electrician

• Properly vetted/approved personnel to work on federal facilities

13.0 Security Requirements

No security clearance is required for this project, but contractor must coordinate with COR when working onsite. Work will be done during office hours from 0800-1630 Monday-Friday. Working outside of these times requires approval by COR prior.

14.0 Data Rights

All data that is produced while executing the project is presumed property of the government and must require approval from the Contracting officer if used in a setting outside of the work location designated in this contract. All reports generated from this project are considered property of the government. All use of electronic information for commercial purposes is prohibited unless approved by the Contracting Officer.

15.0 Section 508 – Electronic and Information Technology Standards When information technology is to be acquired, include language describing Section 508 requirements.

N/A

16.0 Section- Technical Proposal/Evaluation

Technical proposal on plan to replace existing subpanel including expected electrical service interruption, general work plan, and possible relocation of subpanel.

Attachments If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.