Amendment 0001.pdf

(x)

127EAV26Q0006

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

7EAV

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 5

11/13/20250001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11/13/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Sandia Ranger District Janitorial

The Purpose of this Amendment is to change the time of the service and to change Government furnished property. changes are highlighted below. All other terms and conditions remain the same

QUESTIONS: If you have any questions regarding this Solicitation please email them to the

CO Ellena Silva at ellena.silva@usda.gov. All questions must be received no later than 1700 on November 20, 2025. The answers to all questions will be posted to sam.gov. There will not be any questions accepted after this time.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ELLENA C. SILVA

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 34

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV26Q0006/0001

**All quotes shall be emailed to the CO Ellena

Silva at ellena.silva@usda.gov no later than

December 01, 2025 at 1700 MT.

Period of Performance: 12/15/2025 to 11/30/2030

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice

Processing Platform (IPP), https://www.ipp.gov.

If the contractor lacks an IPP account, USDA will automatically initiate the enrollment process with Treasury using the contractor's SAM.gov

Accounts Receivable POC as the IPP account holder. Once the enrollment process is complete, the IPP account holder will receive notification and can being invoicing. More information about

IPP can be found at: https://www.ipp.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

127EAV26Q0006

SCHEDULE OF ITEMS

SANDIA RANGER DISTRICT JANITORIAL

CIBOLA NATIONAL FOREST, FOREST SERVICE, USDA

BASE YEAR PLUS FOUR OPTION YEARS

Base Year December 15, 2025 thru December 14, 2026

Task/Description Quant ity

Unit of Measure

Unit Price

Extended Price

B A

SE

Y

EA

R

Monthly Janitorial Service (Service Performed 1 x Per Week) IAW SOW 50 Each

Quarterly Janitorial Service IAW SOW 4 Each

Every two Months IAW SOW 6 Each

Option Year December 15, 2026 thru December 14, 2027

Task/Description Quant ity

Unit of Measure

Unit Price

Extended Price

O

PT

IO

N

Monthly Janitorial Service (Service Performed 1 x Per Week) IAW SOW 50 Each

Every two months IAW SOW 6 Each

Option Year 2 December 15, 2027 thru December 14, 2028

O

PT

IO

Option Year 3 December 15, 2028 thru December 14, 2029

PT

IO

Option Year 4 December 15, 2029 thru December 14, 2030

PT

IO

***ALL QUOTES MUST INCLUDE ALL

APPLICABLE TAXES***

BASE PLUS FOUR

OPTION YEAR

TOTAL AMOUNT: $

BASIS OF AWARD: Offers will be reviewed for conformance to the requirements of the RFQ. Award will be made based on the offer that meets or exceeds the acceptability standards for technical factors listed in the Evaluation Criteria below. See Instructions to Offerors and Evaluation Criteria below.

This Procurement requires the use of bio based products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Bio based Products Preferred Procurement Program (FB4P).

For more information on the bio based program: http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx To locate bio based products: http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

***PRE- AWARD SITE VISIT: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prior to the Request for Quotation (RFQ) closing date, the bidder may contact the Sandia Ranger District Office at 505-281-3304 or the COR, Taylon Chesser at 505-504-4217 and request a site visit to be arranged. Sites Visits should be scheduled with sufficient time to prepare responses to this solicitation.

QUESTIONS: If you have any questions regarding this Solicitation please email them to the CO Ellena Silva at ellena.silva@usda.gov. All questions must be received no later than 1700 on November 20, 2025. The answers to all questions will be posted to sam.gov. There will not be any questions accepted after this time.

**All quotes shall be emailed to the CO Ellena Silva at ellena.silva@usda.gov no later than December 01, 2025 at

1700 MT.

Signature Date

UEI #:

Note: All offerors must be currently registered in SAM in order to be considered for award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling 1-334-206-7828.

http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx mailto:ellena.silva@usda.gov mailto:ellena.silva@usda.gov http://www.sam.gov/

REQUIREMENTS/STATEMENT OF WORK

JANITORIAL SERVICES – SANDIA RANGER DISTRICT

SCOPE OF CONTRACT

Furnish all the necessary labor, supervision, materials, supplies (except Government-Furnished property), transportation, a method of communication, and all incidentals to perform the janitorial services at the Sandia Ranger District Office and the Warehouse at the back of the property, including offices, lunchroom, elevator, conference rooms, entrance ways, corridors, lobbies, restrooms, showers and closets in accordance with the terms, conditions and specifications of this quotation.

Service shall be performed in a professional and satisfactory manner at the frequencies and during the times specified.

LOCATION OF WORK

The Sandia Ranger District is located south of Tijeras, New Mexico at 11776 Hwy 337 Tijeras NM 87059.

Traveling from Albuquerque, New Mexico proceed East on I-40 30 miles to Tijeras, New Mexico. Take exit 175 to Tijeras/Cedar Crest. Proceed south on Hwy 337 0.7 miles to Sandia District Ranger Station and turn left into parking lot.

Sandia District office is approximately 9,980 square feet.

Sandia District Warehouse bathrooms/ offices are approximately 1,000 square feet.

CONTRACT TIME

The period of performance (estimated) Base Year: December 15, 2025- December 14, 2026 with four (4) option years.

The Government reserves the right not to exercise the option year(s).

PRE-AWARD SITE VISIT

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Nor shall failure to inspect the site constitute grounds for delay in the start of work on the required start of Period of Performance.

Prior to the Request for Quotation (RFQ) closing date, the bidder may contract the Sandia Ranger District Office at 505-281-3304 or the COR, Taylon Chesser at 505-504-4217 and request a site visit to be arranged.

PRE-WORK CONFERENCE

After award, but prior to the start of work, there will be a conference with the Contractor and the Contracting Officer and/or the Contracting Officer’s Representative.

At that time, there will be open discussion concerning the contract, questions, and clarifications.

CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a representative herein after referred to as the Contracting Officer’s Representative (COR). The COR will provide on-the-ground administration of the contract. Prior to the start of work, the Contracting Officer will provide the name, address and telephone number of the COR to the Contractor.

WAGE RATES

The Provisions of the Service Contract Act of 1965 apply to this solicitation. If the current wage determination by the Department of Labor is received prior to closing date, an amendment to this RFQ will be issued indicating a minimum hourly wage.

SUBCONTRACTING

The Contractor shall NOT subcontract or have individuals under the age of 16 perform duties in connection with all and/or part of this contract without prior written approval of the Contracting Officer.

Any resultant contract will be subject to the Service Contract Act. Any employees hired in performance of this contract are entitled to compensation of the wage determination attached.

GOVERNMENT FURNISHED PROPERTY

The Government shall provide a lockable closet for storage of Contractors products and equipment. As well as consumable products i.e. Toilet Tissue and Paper Towels.

CONTRACTOR-FURNISHED PROPERTY

The Contractor will furnish the following items:

Vacuum cleaner-commercial quality

Toilet deodorant cakes Toilet seat protectors Biodegradable/ antibacterial hand soap

Use only biodegradable/green detergents and cleansers

Furniture polish Floor wax Floor wax remover

Mops Mop buckets Paper towels for rest rooms (remove)

Liners for sanitary product containers

Biodegradable garbage bags

Toilet tissue (remove) Brooms Window cleaner (green product)

Wood oil for wood desks and paneling

Biodegradable office waste basket liners

CONTRACTOR RESPONSIBILITIES

The contractor shall be available during normal business hours by telephone, cell phone or pager. A number shall be provided when quotation is submitted.

The work shall be performed Sunday between 5:00 am and 7:00 pm. Service is to be rendered on the above stated days. If weather prevents the service from being performed, it also shall be performed the following day.

The Contractor shall turn off all lights, close all windows and lock, lock doors, and insure that the building is secure upon completion of work. Failure to comply with locking all exterior doors and windows will be cause for termination of the contract.

The bulk of the cleaning operations shall be accomplished after occupant’s normal duty hours, except as otherwise stipulated in these specifications.

WORK PERFORMANCE

Service to be Performed Per (1) Time a Week

a. Sweep restrooms, kitchen, hallways, stairs, closet floors, front lobby areas, under front desk and all areas behind the front desk counter, the main lobby entry area and south entry of the building. Mop all mentioned areas with disinfectant solution.

b. Vacuum all carpet even in closed offices, elevator, upstairs, downstairs, and conference room

c. Dust with a treated cloth all furniture, office equipment, windowsills and all tops of filing cabinets (this includes the front desk area)

d. Empty all wastebaskets, and other waste receptacles, including those in lavatories, restrooms (includes sanitary product containers), offices, front desk, on back porch, and conference room and outside porch area. All waste and trash collected shall be removed from the building and taken to the covered trash containers furnished by the Government and located in the upper parking lot near the Maintenance Shop.

e. Clean, polish, and disinfect all wash basins, toilets, urinals, and utility sink (including faucet connections).

f. Wash all mirrors in restrooms.

g. Clean all cobwebs from ceiling areas, baseboards, windowsills, walls, and behind doors.

h. Clean countertops and tables in basement area.

i. Polish all entry door glass and windows in the main front entry, back door behind front desk, and south entry.

j. Clean all wash basins, toilets, urinals, and utility sink including faucet connections, with suitable scale remover, germicides, and deodorant.

k. Sweep all five outside porch areas free from debris such as cobwebs, leaves, bugs, etc.

l. Clean maintenance shop restrooms, showers, floors, and countertops and replace toilet paper and paper towels. Sweep and mop floors with disinfectant cleaner.

Services to be performed Four (4) Times per Year (Quarterly).

a. Clean all district windows inside and out. This includes the high windows. Clean cobwebs from inside pull-open windows. As well as cleaning the blinds.

b. Buff all the floor tiles in the restrooms, lobby, and kitchen.

c. Perform high cleaning, such as dusting exposed pipes, tops of partitions, hanging displays in lobby and tops of storage cabinets.

d. Wash wooden and metal windowsills and door frames.

e. Clean and wash the drinking fountains.

Services to be performed Two (2) Times per Year (September & March).

a. Remove spots from carpet with carpet cleaner, water, or mild detergent.

b. strip and re-wax tile floors.

c. Polish all wood paneling with wood oil.

d. Clean all carpets with approved carpet cleaning equipment. Spot clean stains as needed.

INSPECTION AND ACCEPTANCE

The Contracting Officer’s Representative (COR) shall perform periodic inspections. The Contractor shall return to any area that does not meet specifications and bring the work up to specifications within two (2) days of written notification. If the deficiencies are not brought up to the contract specifications, it will be grounds for termination of the contract.

52.246-4 Inspection of Services - Fixed-Price. (Aug 1996)

(a) Definition."Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

452.246-70 Inspection and Acceptance (Feb 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) The COR or a designated inspector will make periodic inspections as work progresses. The contractor may observe the inspection while it is being made.

(c) Acceptance of the work will be determined by 100% visual inspection and will be based on adherence to the specifications.

(d) Non-conformance with any of the specifications will classify the work as unsatisfactory and rework may be required to bring the work up to standard.

(End of clause)

SUPERINTENDENT BY CONTRACTOR

At all times during performance of this contract until the work is completed and accepted, the Contractor shall directly supervise the work or assign and have on the job a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

WORK PERFORMANCE

The work shall be performed pursuant to the frequency schedules described below in all areas between the hours of 5:00 p.m. and 6:00 a.m. on weekdays and weekends, Saturday or Sunday. After Labor Day weekend through the winter until May 1st, the contractor may work Saturdays after 1 p.m. or all day on Sundays, except legal holidays and days when the office is closed due to weather or unforeseen circumstances. Work may also be performed at any time on the weekends. In the event services are not provided because the Facility is closed due to inclement weather, unanticipated holidays declared by the President, etc., the Contracting Officer shall either:

a) Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b) Reschedule the work on day(s) satisfactory to both parties. Except as noted in the schedule of work, work shall not be required on the following holidays:

New Year’s Day Martin Luther King, Jr. Birthday Presidents’ Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

QUALITY ASSURANCE

- The government COR will inspect and evaluate the contractor’s performance in accordance with the contract statement of work. In the event that the contractor cannot clean on a scheduled day it shall be made up the next day of the same week. A missed cleaning cannot be made up the following week. If the day is not made up the day will be deducted from the invoice.

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, VEGETATION

The contractor shall use reasonable care to avoid damaging buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

CONTRACTOR’S KEY PERSONNEL

(a) The Contractor shall assign to this contract the following key personnel:

Janitor/Quality Control Manager See AGAR Clause 452.237-74 Key Personnel.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer.

Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

SECURITY REQUIREMENTS

Supervisory Personnel. The Contractor shall designate an on-site supervisor who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for performance of work. An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence. The supervisor and alternate shall be designated as key personnel and be able to read, write, speak/understand English and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO with the list of key personnel.

The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and CO in writing when a decision to terminate an employee has been made. The Contracting Officer may, in writing, require the Contractor to remove from the worksite any employee who the Contracting Officer deems incompetent, careless or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property. No one other than approved personnel shall be allowed on premises after hours or during performance of duties. The Forest Service Office is a non-smoking building. The Contractor shall ensure his/her employees do not smoke inside the building.

Janitor Personnel. Janitorial personnel shall have a minimum of 6-months of work experience. Their resume shall include references and experience of similar types of work previously performed. The personnel shall sign a letter of commitment after solicitation but before time of award. If award is made and the Janitor referenced in the quotation does perform under initial contact award, consideration will be given to contract termination.

Background Investigation. A Background check shall be conducted on contractor personnel who has access to the facility, and contractor will be required to obtain a PIV-A card for identification purposes when accessing the facility. A person model sponsor will be identified and require a background check. Upon request, a social security number shall be provided to the Person Model Sponsor.

The Contractor must provide security sufficient to prevent illegal entry into or loitering on the premises; to prevent loss by pilferage or theft; and to admit to the space during off-duty hours only those who are authorized to enter. In the event keys are lost, the Contractor is required to report the lost key to the CO or COR immediately. The Contractor will be required to reimburse the Government for lock replacement or rekeying of the locks.

Building Security. The Contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The Contractor shall announce their arrival and departure to employees who may be occupying the building.

Doors shall be left locked unless otherwise instructed.

The Contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. Government-issued keys shall not be duplicated. The Contractor shall reimburse the Government for replacement of locks or re-keying as a result of Contractor loss or negligence.

Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

The Contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The Contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

All work under this contract shall be performed in a skillful and workman like manner. The Contracting officer may, in writing, require the Contractor to remove from work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable or for theft, possession and/or removal of materials, supplies, equipment or any Government owned property.

The Contractor shall not disturb papers on desks, counters, equipment or bulletin boards nor shall the Contractor use Government telephones or other equipment except for emergency use. The Contractor shall use caution not to damage Government owned property while executing items under this contract. The Contractor shall be held liable for any damage incurred to property during the performance of work. All damage by Contractor to property (including personal property of employees) due to performance of any activity under this contract shall be repaired/replaced by the Contractor at no additional cost to the Government. Repairs shall be made in a timely manner, in no case more than two weeks, unless agreed to in writing.

The contractor shall provide sufficient supervision of all work required by this contract. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to his/her employee as may be necessary.

Unclear items may be referred to the COR for clarification.

Key Control. No Keys or security access codes will be issued until personnel complete the Gov't sponsored background investigation. No keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to Contractor employees and be responsible for their return. The Contractor shall report the occurrence of a lost key immediately to the COR. The Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys. The Contractor shall prohibit the use of keys and access codes issued by the Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related.

DATA RIGHTS

N/A

SECTION 508 - ELECTRONIC AND INFORMATION TECHNOLOGY STANDARDS

N/A

PERFORMANCE REQUIREMENT MEASURES

Services performed annually and quarterly shall be scheduled in advance a minimum of two weeks to clear the floor areas of minor furniture items that may be in the way. Heavy furniture: i.e. bookcases, file cabinets, desks, etc., shall not be moved.

The contractor shall have sufficient staffing to be responsive to cleaning requirements. The determination of the total daily productive labor-hour requirements for the performance of all services herein specified is the sole responsibility of the contractor. Nothing in this provision should be construed as being contrary to the contractor's responsibility.

The Contractor shall be responsible for all damage to property and to persons, including third parties that occur as a result of his or his agent’s or employee’s fault or negligence. The term “third parties” is constructed to include employees of the Government. This includes damage to duplex outlets, corner base molding and knocking parts off cubicle furniture. At their own expense, Contractor shall repair any damage, returning damaged item to original condition.

Packaging and Marking {For this Solicitation there are NO clauses in this section}

Deliveries and Performance

AGAR 452.211-74 Period of Performance (FEB 1998)

The period of performance (estimated) Base Year: December 15, 2025- December 14, 2026 with four (4) option years.

The Government reserves the right not to exercise the option year(s).

Base Year: November 1, 2025- October 31, 2026 Option Year 1: December 15, 2026- December 14, 2027 Option Year 2: December 15, 2027- December 14, 2028 Option Year 3: December 15, 2028- December 14, 2029 Option Year 4: December 15, 2029- December 14, 2030

Contract Administration

AGAR 452.215-73 Post Award Conference (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled at a mutually agreed upon time and date. The conference will be held VIA Teleconference with the Contracting Officer, the COR, and the successful offeror.

Designation of Contracting Officer’s Representative

The Contracting Officer upon award will designate in writing a Contracting Officer’s Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract is effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor shall communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

Notification of Subcontracting

The Contractor shall promptly the Contracting Officer upon entering any subcontract arrangement. The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

Use of Premises

The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business.

Public Officials not Personally Liable

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

Basis for Payment

Payment will be based monthly, in arrears, for all work satisfactorily inspected and accepted at the unit prices on the Schedule of Items. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendo rs.htm to establish your account.

SPECIAL CONTRACT REQUIREMENTS

Material Safety

The Contractor shall not use or apply any chemicals that may be hazardous or have environmental concerns, without prior approval of the COR. Examples of chemicals: insecticides, pesticides, and harsh cleaning agents. Contractor shall have on site, MSDS (Material Safety Data Sheets) sheets for all chemical products utilized.

USE OF RECOVERED MATERIALS AND BIOBASED PRODUCTS

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management, “and the Federal Acquisition Regulation to provide bio-based products. The Contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered of the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal Specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative. Additionally, the Contractor shall use recovered materials to the maximum extent possible.

The following is an example list of products that may be used in this contract for which bio-based products or recovered materials are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

Janitorial cleaning products and supplies. All Purpose Cleaner Degreaser/Cleaner Heavy-duty Cleaner Deodorizer Carpet Shampoo Floor Finish Gum Remover Floor Finish Restorer Disinfectant Sanitizer Floor Sealer Extraction Fluid Furniture Polish Floor Stripper Glass Cleaner Neutral Cleaner (Liquid) Grout Sealer Stain Remover Stainless Steel Polish Laundry Detergent Toilet Bow Cleaner Bathroom Cleaner White Board Cleaner Brass Polish/Cleaner Wood Floor Cleaner Chrome Polish/Cleaner Liquid Hand Soap (Including Dispenser) Cream Cleaner Air Freshener (Including Dispenser) Solvent Lime & Scale Remover (Tub/Tile Cleaner) The Contractor shall comply with the provision of FAR 52.223-1, Bio based Product Certification.

ATTACHMENTS

- Building drawings-2 pages

- Wage Determination- 14 pages

INSTRUCTIONS TO OFFERRORS

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023):

Project Title – Sandia RD Janitorial Services

Solicitation Number – 127EAV26Q0006 NAICS: 561720- Janitorial Services

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer.

https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include past performance, a technical proposal, , and a price proposal.

a) Past Performance- past performance shall address the evaluation factors in 52.212-2 (shall not exceed 2 page)

b) Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2 below. (shall not exceed 3 pages)

c) Price Proposal – Include the following: 1) the completed, signed SF-1449, 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s), and 3) the completed Schedule of Items contained in this solicitation.

3) General Instructions: The Government must receive your offer no later than the time and date specified in the RFQ or subsequent amendments. Offers submitted in response to this RFQ shall be furnished in the following format with the number of copies as specified below.

4) Submission of Offer or Documents: Offers must comply with and follow the format and content of this RFQ; if the submitted offer does not comply with the instructions for format and content, the offer may be considered non-responsive and may render the offeror ineligible for award. The intent of this Request for Quote is to award a Firm Fixed Price contract. The Government intends to evaluate prices, past performance, and the technical capability of submitted offers.

Submit offer by email to Contracting Officer, Ellena Silva via email at ellena.silva@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain separate attachments for Past Performance, Technical Proposal, and Price Proposal (SF1449 with the Schedule of Items), in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from the Contracting Officer, Ellena Silva. Quotes shall be emailed to the Contract Officer Ellena Silva at ellena.silva@usda.gov by 1700 Mountain time on October 10, 2025, or sooner.

Facsimile proposals will not be accepted. If you have questions regarding this requirement, please email them to ellena.silva@usda.gov by 1700 Mountain time October 2, 2025 and any questions submitted after this date will not be accepted. All answers will be posted to SAM.gov.

EVALUATION CRITIERIA

BASIS OF AWARD

52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Past Performance

2. Technical capability

3. Price

Past Performance: The offeror must demonstrate performance of similar type, scope, and magnitude to that detailed in this solicitation. Offeror shall provide Past Performance where the Offeror has performed similar janitorial services within the past three (3) years. Include clients name, description of building, square footage, and contact information to include telephone numbers and email addresses.

When evaluating past performance, the contracting officer will consider:

(1). The offerors record of past performance, and to what extent the performance has been satisfactory.

(2). The timeliness of performance.

(3). The Government will also consider personal knowledge and data obtained from other sources when evaluating past performance.

Technical Capability: In 3 pages or less, offerors are instructed to demonstrate capability to perform janitorial services, including quality control.

Price: Technical and past performance, when combined, are of equal importance when compared to price in accordance with FAR 13.106-2. As non-price factors become more equal, Price will become substantially more important.

1. The degree of importance of the price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based, or when the price is so significantly high as to diminish the value of the technical superiority to the Government.

2. The Government may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the offeror’s best terms from a cost or price and technical standpoint. However, if considered necessary by the Contracting Officer, discussions will be conducted with only those offerors determined to have a reasonable chance for award.

3. The Government reserves the right to make an award to other than the lowest-priced offeror or to the offeror with the highest non-price evaluation if the Contracting Officer determines that to do so would result in the greatest value to the Government.

CLAUSES AND PROVISIONS

52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): [Insert one or more Internet addresses] https://www.acquisition.gov/browse/index/far

(End of clause)

52.202-1 Definitions- Definitions (JUN 2020) 52.204-6 Unique Entity Identifier. (Oct 2016) 52.204-8, Annual Representations and Certifications (JAN 2025) (DEVIATION FEB 2025) 52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014) 52.211-6 Brand Name or Equal (Aug 1999) 52.212-4 Contract Terms and Conditions - Commercial Items. (Nov 2023) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. (Jun 2020) 52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013) 52.237-1 Site Visit. (APR 1984) 52.242-15 Stop-Work Order. (AUG 1989) 52.242-17 Government Delay of Work. (APR 1984) 52.244-6 Subcontracts for Commercial Items. (Jan 2025)(DEVIATION FEB 2025) 52.245-1 Government Property. (Sep 2021) 52.246-4 Inspection of Services - Fixed-Price. (AUG 1996) 52.249-1 -- Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984).

52.249-2-Termination for Convenience of the Government (Fixed-Price) (Apr 2012) 52.249-8 -- Default (Fixed-Price Supply and Service) (Apr 1984).

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.acquisition.gov%2Fbrowse%2Findex%2Ffar&data=04%7C01%7C%7Cc1b7909c0dc24dc94a8c08d95de48fc4%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C0%7C0%7C637644058523894199%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=NRf9cJtLuiDviUbSkL8egv8x0lPNpWZ%2BZFM479Q%2BG4o%3D&reserved=0

452.204-70 Inquiries. (FEB 1988)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

(DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures.

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

52.212-3 Offeror Representations and Certifications-Commercial Items. (May 2024)(DEVIATION FEB 2025) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.acquisition.gov/far/part-4#FAR_4_2303 through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive…