Questions and Answers.pdf

Questions and Answers

Monterey RD Janitorial Services

Solicitation # 127AT24Q0082

1. Question: I am interested in submitting a bid for this solicitation. Is there an incumbent?

Reliance Contractors

1291S820C0015

$44,880.00

Base plus 3 options

2. Question: Could you please provide the total square footage of the building and any relevant floor plans or area dimensions that would be useful for this purpose?

This was inadvertently left out. We will issue an amendment to correct. (Amendment

0001)

The District Office building is approximately 7,531 Square feet and includes (20) offices and/or desk spaces, (5) bathrooms, (2) showers (1) break room, (2) conference rooms, (1) copier room and (1) main lobby. EXCLUDES LAW ENFORCEMENT OFFICE.

3. Question: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

No this is not a brand new contract. See 1.

4. Question: What is the name of current contractor ?

See 1.

5. Question: What is the current yearly value ?

See 1.

6. Question: Have the scope of work changed from current contract ?

No.

7. Question: Could you please provide the square footage of the areas that will require cleaning? This information will be essential for us to prepare an accurate and competitive proposal.

See Amendment 001.

8. Question: Could you please share the actual specifications for the contract, or direct me to where I can find these details? I am unclear if this is a contract for daily, weekly, monthly, or quarterly services.

Please read through the solicitation and PWS.

9. Question: The PWS mentions that the Law Enforcement Office is excluded from the scope of work. Please clarify this excluded area's exact boundaries or demarcation to prevent any confusion during service delivery?

Law Enforcement Offices will be clearly identified in the office.

10. Question: The PWS specifies that janitorial services should be performed outside of normal business hours, ideally between 5:00 PM and 9:00 PM on Tuesdays and Fridays.

Is there any flexibility in these timings, or are these strictly enforced? If flexibility exists, what would be the acceptable range for service hours?

See PWS Para 4. Last sentence.

11. Question: The performance period for the base year is stated as September 15, 2024, to

December 14, 2025, which is longer than 12 months. Is this an error, or is the base year intended to be 15 months long?

Yes, this will be corrected in Amendment 001. The base year is September 15, 2024-

December 14, 2024.

12. Question: The QASP mentions that a sample of 25% of daily cleaning will be inspected daily. Could you please elaborate on the specific methodology or criteria that will be used to select this sample?

Visual inspection.

13. Question: The PWS outlines various cleaning tasks scheduled at different frequencies

(daily, weekly, quarterly, etc.). Is there a provision for adjusting these frequencies in the event of unforeseen circumstances or specific needs, and if so, what is the process for requesting such changes?

This will not change. If you cannot meet the requirement, please do not submit a quote.

14. Question: The PWS states that contractor employees requiring routine physical access to the facility must undergo a background investigation. Could you please clarify the exact level of clearance required and the estimated timeframe for completing this process?

The level of clearance would be a Level 1-Non-Sensitive/Low-Risk and requires an SF-

85, two Fingerprint Cards using the SF-87.

The HRM HSPD-12 staff reviews and processes all required Background Investigation documents submitted by the employee.

Once the documents are completed, they are sent to Office of Personnel Management

(OPM) to begin the investigation process. Upon a favorable determination, the employee is notified by USDA Personnel Security.

References:

Department Manual 4620-002 Common Identification Standard for U.S. Department of

Agriculture (USDA) Site Credential or Badge.

15. Question: The PWS mentions that contractors will be issued a site badge during the interim period before receiving clearance. Could you please provide details on the procedures for obtaining and using this temporary badge?

This last sentence in PWS Para. 9 has been removed. Contractor will be issued keys to the building.

16. Question: The PWS prohibits the contractor from having anyone under 16 on the premises. Does this restriction also apply to brief visits or instances where the minor is under the contractor's or their employees' direct supervision?

No one other than the contractor personnel shall be onsite performing cleaning services.

The Government does not want to be liable in the case of any injury/damage by other than contractor personnel.

17. Question: The solicitation mentions the use of biobased products. Is there a specific list of approved biobased products that the contractor must adhere to, or are there specific certifications or labeling requirements that the products must meet?

See PWS Para. 5.

18. Question: The payment section details potential deductions for non-compliance. Could you please provide examples of what would constitute a "major" versus a "minor" deficiency in the context of the cleaning standards?

See PWS Para. 26.

19. Question: Amendment 001 provides information about the incumbent contractor. Is there any additional information available about their past performance or specific areas of concern that potential bidders should know?

No.

20. Question: Could you please inform me about the scheduled date and time for a site visit?

If a site visit is not planned, could you provide pictures of the areas requiring cleaning?

See Amendment 001 regarding site visit. No, pictures of all the areas cannot be provided.

21. Question: Current Contracts: Is there an existing janitorial services contract already in place for the building(s) in question? If so, could you please provide details about the current contract award, including the name of the contractor and the expiration date of the contract?

See 1.

22. Question: Previous Award Details: Was there a previous contract award for these services? If available, I would like to know the awarded amount for the last contract.

See 1.

23. Question: Building Specifications: What is the total square footage of the building(s) that require janitorial services? This information will help us accurately assess the scope of work and ensure we provide a competitive and fair bid.

See Amendment 001.

24. Question: Can there be a site visit? If so when can that happen?

See Amendment 001.

25. Question: Who is the current contractor?

See 1.

26. Question: What is the current monthly charge of the current contractor?

See 1.

27. Question: What is the term of the current contract?

See 1.

28. Question:What is the square footage of the location to be serviced?

See Amendment 001.

29. Question: Will the awarded contractor provide the paper products/toiletries for this project?

Yes, the PWS stated that the contractor shall furnish all supplies in the performance of the contract. To emphasize this, the FS has revised the PWS for Amendment 003 to add toilet paper and paper towels to Biobased product list as well as state this under PWS

Para. 2

30. Question: What is the FREQUENCY, DAY and TIME cleaning schedule for this project?

See PWS Para 4 – specifically, the PWS revised for Amendment 003.

31. Question: If the bidder is just starting up or with NO Experience and NO Past

Performance yet, can still bid on this project?

Yes.

32. Question: May we know the APPROXIMATE SQUARE FOOTAGE of the location to be serviced?

See Amendment 001.

33. Question: Please confirm that services are provided two times per week outside of working hours.

Confirmed. Cleaning is twice per week. PWS has been updated to reflect this in

Amendment 003.

34. Question: Please confirm that location provides consumables

Such as toilet papers, hand and showers soaps; Restroom, break room, and other consumable supplies.

Confirmed. Per the PWS, the contractor is responsible for furnish all supplies, to include toilet paper and paper towels in performance of contract.

35. Question: Is there any contractor currently performing this service? If yes, would you kindly provide us with the Contract number? If no, would you kindly provide us with the latest Contract number that has performed this service or similar?

See 1.

36. Question: Could you let us know if we could possibly have a site visit to properly determine the scope of the work.

See Amendment 001.

37. Question: The Federal Wage Determination for the contract. First year applies in each subsequent year pricing?

The Federal Wage Determination applies to this contract. If it’s updated, the new wages will be applied via a modification to contract.

38. Question: I would like to know how much is currently being paid on this contract.

See 1.

39. What are the floor space: Surface types, e.g., carpet, VCT. . . Surface type square feet?

The front entrance room, coy room, lunchroom, bathrooms and amp room are hard floor/concrete. The offices/hallways are carpet.

40. How many windows total are included in Level 1, sections A & B?

There are 55 windows.

41. Is law enforcement, (not included), shown in the floor plans?

Yes, it’s Room 119.