127EAT21Q0025_Amd_0002.pdf

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127EAT21Q0025

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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91S8

VALLEJO CA 94592-1110

1323 CLUB DR

PACIFIC SOUTHWEST REGION

USDA FOREST SERVICE

07/08/20210002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/24/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Forest Service Pacific Southwest Region Videotape Digitization Project

Amendment provides answers to RFIs and makes change to number of videotapes.

Period of Performance: 06/30/2021 to 12/31/2021

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

DANIEL LARA

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

RFI¿s and Answers

1. Can you confirm the actual # of tapes? 191

2. It¿s noted that the additional tapes may then be added to the project during the performance period. Is that on top of the 460 tapes or the 275? Given the request is for a FFP quote, can you confirm that any additional items that need to be digitized after the initial contract is in place would be handled via a change order? Yes, any additional tapes would be handled via change order.

3. There are approximately 37 tapes that don¿t have a TRT listed. As we¿re being asked to provide a FFP, a run time for all the tapes will be needed to determine the total amount of digitizing to be done. Can you provide TRTs for the items that don¿t have them listed and if not, how should vendors account for them in their quotes? I added a few Total Running Times (TRT) to the revised spreadsheet (attached). For some, it is impossible to tell without playing the tape.

4. Do you need meta-data for the resulting files provided along with the drives? If so, what information would you like provided and is there a particular format you would like this laid out in?

We asked for closed caption files for those tapes have closed captioning. We do not need any metadata other than the title.

4. Can you provide information on how the tapes have been stored to date? Any information about the (approximate) last time they were used (ie: played back) would be helpful as well. We¿re trying to get an idea of the condition of the tapes and if any restoration work may potentially be needed before digitizing.

This information will be helpful to that end.

The tapes have been stored under reasonably good office conditions but not an archival, cold storage. They have been stored vertically. None have been played for over a decade and some for longer than that. The dates on the tapes will provide some idea of the potential concerns about degradation. Tapes that are 25 years or older will likely require special care and handling.

5. Can you confirm that the tapes are all boxed and ready for shipment? Will USDA_USFS be handling shipping the tapes out to the vendor or should we account for that in our proposal? If we should account for the outbound shipment, can you provide approximate weights for each of the boxes?

Yes, the tapes are all boxed and ready to be shipped. The USDA Forest Service will cover the cost of shipping or transferring the boxes to the vendor.

6. What is the delivery time? Please see page 1 of solicitation document. PoP stated is (06/30/2021 to 12/31/2021). Due to solicitation extension the PoP will be from date of award to 12/31/2021. If you have a different delivery timeframe in mind please note that on your quote.