BHSO-Roofing-Specs.pdf

United States Department of Agriculture

Forest Service

Region 2

Black Hills National Forest

April 2019

Black Hills Supervisor’s Office Re-Roofing

Final Specifications

THIS PAGE IS INTENTIONALLY LEFT BLANK

SUPERVISOR’S OFFICE RE-ROOFING

BLACK HILLS NATIONAL FOREST

010150 – 1

GENERAL REQUIREMENTS

SECTION 001500

BLACK HILLS SUPERVISOR’S OFFICE

RE-ROOFING

LIST OF DRAWINGS AND SPECIFICATIONS

PART 1 – GENERAL

1.1 DESCRIPTION

A. List of Contract Drawings:

1. Index of Sheets:

T1.0 A1.1 A1.2

Title Sheet Roof Plans Roof Details

A1.3 A1.4

Photographs Walkway Plan and Ladder Details

5 Total Plan Sheets in this Contract 1.

B. List of Contract Specifications

1. Index of Specifications

DIVISION 1 - GENERAL REQUIREMENTS

Section 001500 List of Drawings and Specifications Section 010000 General Requirements

DIVISION 2 – EXISTING CONDITIONS

Section 024119

Selective Demolition

DIVISION 6 – WOOD AND PLASTICS

Section 061000

Rough Carpentry

SUPERVISOR’S OFFICE RE-ROOFING

BLACK HILLS NATIONAL FOREST

010150 – 2

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

Section 075323 Section 076200

EPDM Membrane Roofing Sheet Metal Flashing

DIVISION 9 - FINISHES

Section 099113

Exterior Staining

END OF SECTION 001500

SECTION 010150

PART 1 – SUMMARY OF WORK

1.1 DESCRIPTION

A. Work for this project requires the Contractor to be responsible for supplying all labor, materials, equipment, utilities, miscellaneous items, freight and delivery and all necessary valid licenses for the work summarized as follows:

1. Reroofing of the Supervisor’s Office building.

B. This project is located at the Black Hills National Forest Supervisor’s

Office at 1019 North 5th Street in Custer, SD 57730.

1.1 GENERAL SITE CONDITIONS AND WEATHER

A. The elevation of the site is approximately 5400 feet above mean sea level. The topography of the site is gently sloping in the north/northwest direction. January is the coldest month with an average low of 10° F and a high of 33°F. The warmest month is July with an average low of 55° F and a high of 86° F. The construction site can experience strong winds. Ground snow load is 57 pounds per square foot.

1.2 USE OF PREMISES

A. Use of Site: Confine constructions operations to immediate area of work.

Do not disturb portions of Project site beyond areas in which the Work is indicated.

B. Full Government Occupancy: Government will occupy site and buildings during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage.

Perform the work so as not to interfere with Government's day-to-day operations.

C. Driveways and Entrances: Keep driveways, parking areas, loading areas and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Government and authorities having jurisdiction.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.3 WORK RESTRICTIONS

A. Nonsmoking Buildings: Smoking is not permitted within the buildings or within 25 feet (8 m) of entrances, operable windows, or outdoor air intakes.

1.2 CONTRACTOR’S RESPONSIBILITIES

A. Confine storage of materials to areas as approved by the CO.

B. Contractor shall provide adequate signing and barricades and take necessary safety measures to protect the public during all construction operations. Contractor shall minimize disturbance of all undisturbed areas.

C. Preservation of Natural Features: Confines all operations to work limits of the project.

Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

1. Provide temporary barriers to protect existing trees and plants and root zones.

2. Do not remove, injure, or destroy trees or other plants without prior approval.

Consult with CO and remove agreed-on roots and branches that interfere with construction.

3. Do not fasten ropes, cables, or guys to existing trees.

4. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

1.4 FIELD VERIFICATION

A. Field verify all new and existing dimensions affecting the work of this contract before ordering products.

PART 2 – DEFINITION OF ITEMS AND PAYMENT

2.1 DESCRIPTION

A. This section explains what is and what is not included in each pay item; the limits or cut- off points where one item ends and another begins; and basis of payment for work items listed in the Schedule of Items.

B. Payment: For each individual item listed here and in the Schedule of Items, payment shall be full compensation for all work related to the particular item in accordance with these specifications, and as shown on the drawings.

2.2 SCHEDULE OF ITEMS

A. Schedule of Items: The project Schedule of Items includes several sections to organize the work into Base Items, Optional Items, and Increase/Decrease Items.

1. Provide pricing for all items listed in the Schedule of Items.

2. Contract award will be made for all Base Items.

B. Base Items (BI):

1. Base Item No. 1- General Requirements

a. Measurement: This item is measured as a Lump Sum quantity.

b. Payment: The contract lump sum price shown in the Schedule of Items shall include all materials, equipment, labor and incidentals associated with general requirements for this project and requires the contractor to perform all operations necessary for the movement of personnel, equipment, supplies and incidentals to the project site, and for all other work and operations that must be performed or that cause costs to be incurred prior to beginning work on the various items on the project site. This item includes all Division 1 requirements such as, but is not limited to, mobilization, demobilization, Bonding and Insurance, testing, and temporary facilities.

2. Base Item No. 2- Re-Roofing

b. Payment: The contract lump sum price shown in the Schedule of Items includes all materials, equipment, demolition, labor and incidentals required to perform all operations necessary to remove existing roofing components and accessories and install new roofing components and accessories.

C. Optional Items (OI):

1. Optional Item No. 3 – 3 Year Additional Roofing Installation Warranty

b. Payment: The contract lump sum price shown in the Schedule of

Items shall include all labor to replace roofing components for an addition 3-year period beyond the 2 year warranty period required by the Base Contract.

D. Increase/Decrease Items (ID):

1. Increase/Decrease Item No. 4- Replace Roof Sheathing

a. Measurement: This item will be measured in place as per square foot of roof sheathing replaced.

b. Payment: The unit price shown in the Schedule of Items shall include all materials, equipment, labor and incidentals required to perform all operations necessary for removing existing roof sheathing and installing new roof sheathing.

c. NO minimum or maximum amounts are established. This item may or may not be awarded.

2. Increase/Decrease Item No. 5 - Replace Penthouse Fascia

a. Measurement: This item will be measured in place as per square foot of penthouse fascia replace.

b. Payment: The unit price shown in the Schedule of Items shall include all materials, equipment, labor and incidentals required to perform all operations necessary for removing existing penthouse fascia and installing new penthouse fascia.

c. NO minimum or maximum amounts are established. This item may or may not be awarded.

PART 3 – ACCIDENT PREVENTION

3.1 DESCRIPTION

A. This section consists of establishing an effective accident prevention plan and providing a safe environment for personnel and visitors.

3.2 SUBMITTALS

A. Accident Prevention Plan: Before on-site work begins, submit a company approved accident prevention plan. This plan will be posted in the contract file.

Design the plan to address Federal, State, and Local Occupational Safety and Health requirements that apply to this project. Notice to Proceed will not be made until the plan is received. As a minimum the plan shall include:

1. Name, position title and contact information of company executive responsible for approving the Accident Prevention Plan.

2. Name and contact information of supervisor responsible to carry out the plan.

3. Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public, government personnel, and the Contractor's employees.

Identify the work included under each phase by reference to specification section or division numbers.

4. Contingency plans for emergency situations such as medical, fire, hazard material spills and other contract assessed hazard prevention and abatement requirement needs that apply to this project.

B. Certificates: Provide certificates from a mechanic that all mechanical equipment has been inspected and meets OSHA requirements.

C. Submit a copy of test reports, as required by OSHA, for personnel working with hazardous materials.

D. Submit a brief report of safety meetings and of inspections.

E. Upon request, submit proof of employees' qualifications to perform assigned duties in a safe manner.

3.3 QUALITY ASSURANCE

A. Clauses entitled "Accident Prevention" and "Permits and Responsibilities" of the General Provisions: In case of conflicts between Federal, state, and local safety and health requirements, the most stringent shall apply. Equipment or tools not meeting OSHA requirements will not be allowed on the project sites. Failure to comply with the requirements of this section and related sections may result in suspension of work.

B. Qualifications of Employees: Ensure employees are physically qualified to perform assigned duties in a safe manner.

3.4 ACCIDENT REPORTING

A. Reportable Accidents: A reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage by accident in excess of $100, and fires. Within 7 calendar days of a reportable accident, fill out and forward to the CO a CA-1 form, which may be obtained from CO.

B. All Other Accidents: Report all other accidents to the CO as soon as possible and assist the CO and other officials as required in the investigation of the accident.

3.5 FIRST AID FACILITIES

A. Provide adequate facilities for the number of employees and the type of construction at the site.

3.6 EMERGENCY INSTRUCTIONS

A. Post telephone numbers and reporting instructions for ambulance, physician, hospital, fire department, and police in conspicuous locations at the work site.

3.7 ESCAPE ROUTES

A. Provide and maintain adequate escape routes at all times in accordance with the

Life Safety Code (NFPA 101). No corridor, aisle, stairway, door or exit shall be obstructed or used in a manner that interferes with escape routes.

3.8 PROTECTIVE EQUIPMENT

A. Personal Protective Equipment (PPE) shall meet requirements of NIOSH and MSHA, where applicable, as well as ANSI.

B. Inspect personal protective equipment daily and maintain in a serviceable condition. Clean, sanitize, and repair, as appropriate, personal items before issuing them to another individual.

C. Inspect and maintain other protective equipment and devices before use and on a periodic basis to ensure safe operation.

3.9 HARD HATS AND PROTECTIVE EQUIPMENT AREAS

A. The CO will designate a hardhat area. Post the hardhat area in a manner satisfactory to the CO.

B. It is the Contractor's responsibility to require all those working on or visiting the site to wear hard hats and other necessary protective equipment at all times. As a minimum, provide two hard hats for use by visitors. Change liners before reissuing hats.

3.10 SAFETY MEETINGS

A. As a minimum, conduct weekly 15-minute "toolbox" safety meetings. These meetings shall be conducted by a foreman and attended by all construction personnel at the worksite.

3.11 TRAINING

A. First Aid: Provide adequate training to ensure prompt and efficient first aid.

B. Hazardous Material: Train and instruct each employee exposed to hazardous material in safe and approved methods of handling and storage. Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury.

PART 4 – SUBMITTAL PROCEDURES

4.1 DESCRIPTION

A. This section includes administrative and procedural requirements for submittals.

4.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Contracting Officer’s (CO's) responsive action.

B. Informational Submittals: Written information that does not require approval by the Contracting Officer. Submittals may be rejected for not complying with requirements.

4.3 PROCEDURES

A. Processing Time: Allow enough time for submittal review, including time for re- submittals, as follows. Time for review shall commence on CO's receipt of submittal.

1. Initial Review: Allow 10 working days for initial review of each submittal.

Allow additional time if processing must be delayed to permit coordination with subsequent submittals. CO will advise Contractor when a submittal being processed must be delayed for coordination.

2. If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Allow 10 working days for processing each re-submittal.

4. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing.

B. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 2 by 3 inches on label or beside title block to record Contractor's review and approval markings and action taken by CO.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Contractor.

d. Name of manufacturer.

e. Unique identifier, including revision number.

f. Number and title of appropriate Specification Section.

g. Drawing number and detail references, as appropriate.

h. Other necessary identification.

C. Deviations: Highlight, encircle, or otherwise identify deviations from the Contract Documents on submittals.

D. Additional Copies: Unless additional copies are required for final submittal, and unless CO observes noncompliance with provisions of the Contract Documents, initial submittal may serve as final submittal.

E. Use for Construction: Use only final submittals with mark indicating action taken by CO in connection with construction.

F. Review each submittal and check for compliance with the Contract Documents.

Note corrections and field dimensions. Mark with approval stamp before submitting to CO.

G. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include

Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

H. CO will not review submittals that do not bear Contractor's approval stamp and will return them without action.

I. Submittals not required by the Contract Documents will not be reviewed and may be discarded.

4.4 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Number of Copies: Submit four copies of each submittal, unless otherwise indicated. CO will return two copies. Mark up and retain one returned copy as a Project Record Document.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts

e. Wiring diagrams showing factory-installed wiring.

f. Compliance with recognized trade association standards.

g. Compliance with recognized testing agency standards.

4.5 INFORMATIONAL SUBMITTALS

A. General: Prepare and submit Informational Submittals required by other

Specification Sections and Contract Documents.

1. Number of Copies: Submit two copies of each submittal, unless otherwise indicated. CO will not return copies.

2. Certificates and Certifications: Provide a notarized statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

B. Contractor's Construction Schedule: Provide a construction schedule.

C. Cost Breakdown: Following award, provide a cost breakdown schedule listing main types of work with associated costs for each bid item.

4.6 PRODUCT DATA

A. Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

f. Compliance with recognized trade association standards.

g. Compliance with recognized testing agency standards.

4.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified. RFIs submitted by entities other than the Contractor shall not be accepted.

1. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor’s work or work of subcontractors.

2. Include a detailed, legible description of item needing information or interpretation and the following:

a. Project name and number

b. Date

c. Contractor Name and signature

d. RFI number, numbered sequentially

e. RFI subject

f. Specification Section, Drawing number, and detail references, as appropriate.

g. Field dimensions and conditions, as appropriate.

h. Contractor’s suggested resolution. If Contractor’s solution(s) affects the Contract Time or Contract Sum, Contractor shall state impact in the RFI.

i. Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

3. CO’s Action: CO will review each RFI, determine action required, and respond. Allow seven (7) working days for CO's response for each RFI. RFIs received by CO after 1:00 p.m. will be considered as received the following working day.

a. The following RFIs will be returned without action:

1) Requests for approval of submittals.

2) Requests for approval of substitutions.

3) Requests for coordination information already indicated in the Contract.

4) Documents.

5) Requests for adjustments in the Contract Time or the Contract

Sum.

6) Requests for interpretation of CO's actions on submittals.

7) Incomplete RFIs or inaccurately prepared RFIs.

b. CO's action may include a request for additional information, in which case CO's time for response will date from time of receipt of additional information.

c. CO's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Contracting Section "Contract Modification Procedures."

1) If Contractor believes the RFI response warrants change in the

Contract Time or the Contract Sum, notify CO in writing within 10 days of receipt of the RFI response.

PART 5– TEMPORARY FACILITIES AND CONTROLS

5.1 DESCRIPTION

A. This section consists of requirements for temporary facilities and controls, including utilities, support facilities, and security and protection facilities.

5.2 FIELD OFFICES AND SHEDS

A. Contractor shall provide and maintain a temporary field office at the site, equipped with heat, telephone, lights, plan desks, and plan files. The office shall be of sufficient size for the use of the Contractor and the Contracting Officer. The office shall be placed at a location approved by the Contracting Officer, and removed when work is completed.

5.3 UTILITIES

A. Water Service: Use of Government existing water service facilities will be permitted without metering and without payment of use charges, as long as facilities are cleaned and maintained in a condition acceptable to CO. At Substantial Completion, restore these facilities to condition existing before initial use.

B. Sanitary Facilities: Use of Government sanitary facilities will be permitted, as long as facilities are cleaned and maintained in a condition acceptable to CO. At Substantial Completion, restore these facilities to condition existing before initial use.

C. Electric Power and Lighting Service: Use of Government's existing electric power and lighting service will be permitted without metering and without payment of use charges, as long as equipment is maintained in a condition acceptable to CO.

D. Telephone Service: The Contractor is responsible for providing telephone service deemed necessary for the duration of the construction.

5.4 STORAGE AREAS

A. Coordinate on-site storage requirements with the Contracting Officer.

5.5 CONSTRUCTION WASTE DISPOSAL FACILITIES

A. Include information in Safety Plan on how to safely transport removed roofing materials from the roof to the ground without harming Gov’t employees or roofing installers.

B. Provide waste-collection containers in sizes adequate to handle waste from construction operations. Containerize and clearly label hazardous, dangerous, or unsanitary waste materials separately from other waste.

C. Implement waste reduction and recycling techniques to the maximum extent possible.

1. Breakdown packaging cardboard and boxes into flat sheets. Bundle and store in a dry location prior to transport.

2. As much as possible, require deliveries using pallets and crates to remove them from Project site. For pallets and crates that remain onsite, break down into component wood pieces for recycling.

D. Do not burn waste materials.

E. Transport waste materials off Government property and legally dispose of them.

5.6 SUPPORT FACILITIES INSTALLATION

A. Locate temporary construction and support facilities for easy access and to avoid conflict with existing Government operations.

B. Confine storage of materials to areas approved by the CO.

5.7 SECURITY AND PROTECTION

A. Environmental Protection: Provide protection, operate temporary facilities, and conduct construction in ways and by methods that comply with environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.

B. Restrict use of noisemaking tools and equipment to hours that will minimize complaints from persons or firms near Project site.

C. Barricades, Warning Signs, and Lights: Comply with standards and code requirements for erecting structurally adequate barricades. Paint with appropriate colors, graphics, and warning signs to inform personnel and public of possible hazard. Where appropriate and needed, provide lighting, including flashing red or amber lights.

D. Fire Protection:

1. Store combustible materials in containers in fire-safe locations.

2. Maintain unobstructed access to fire extinguishers, fire hydrants, fire-protection facilities, stairways, and other access routes for firefighting.

Prohibit smoking in hazardous fire-exposure areas.

3. Prohibit smoking within government facilities and within 25 feet of existing building.

4. Supervise welding operations, combustion-type temporary heating units, and similar sources of fire ignition.

5. Permanent Fire Protection: At earliest feasible date in each area of Project, complete installation of permanent fire-protection facility, including connected services, and place into operation and use.

PART 6 – EXECUTION REQUIREMENTS

6.1 DESCRIPTION

A. This section consists of general procedural requirements governing execution of the Work including, but not limited to, the following:

1. General installation of products.

2. Progress cleaning.

3. Protection of installed construction.

4. Correction of the Work.

6.2 EXAMINATION

A. Existing Conditions: The existence and location of site improvements, utilities, and other construction indicated as existing are not guaranteed. Before beginning work, investigate and verify the existence and location of mechanical and electrical systems and other construction affecting the Work.

B. Acceptance of Conditions: Examine areas, and conditions, with

Installer. Record observations.

1. Verify compatibility with and suitability of substrates, including compatibility with existing finishes or primers.

2. Examine roughing-in for HVAC, electrical and telecomm systems to verify actual locations of connections before equipment and fixture installation.

3. Proceed with installation only after unsatisfactory conditions have been corrected. Proceeding with the Work indicates acceptance of surfaces and conditions.

6.3 PREPARATION

A. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer (CO) not less than two (2) working days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without CO’s written permission

B. Field Measurements: Take field measurements as required to fit the Work properly.

C. Space Requirements: Verify space requirements and dimensions of items shown diagrammatically on Drawings.

D. Review of Contract Documents and Field Conditions: Immediately on discovery of the need for clarification of the Contract Documents, submit a request for information to CO. Include a detailed description of problem encountered, together with recommendations for changing the Contract Documents.

E. Verification: Before proceeding to lay out the Work, verify layout information shown on Drawings, in relation to the property survey and existing benchmarks.

If discrepancies are discovered, notify CO promptly.

6.4 INSTALLATION

A. General: Locate the Work and components of the Work accurately, in correct alignment and elevation, as indicated.

1. Make vertical work plumb and make horizontal work level.

2. Where space is limited, install components to maximize space available for maintenance and ease of removal for replacement.

3. Conceal pipes, ducts, and wiring in finished areas, unless otherwise indicated.

B. Comply with manufacturer's written instructions and recommendations for installing products.

C. Install products at the time and under conditions that will ensure the best possible results. Maintain conditions required for product performance until Substantial Completion.

D. Conduct construction operations so no part of the Work is subjected to damaging operations or loading in excess of that expected during normal conditions of occupancy.

E. Anchors and Fasteners: Provide anchors and fasteners as required to anchor each component securely in place, accurately located and aligned with other portions of the Work.

1. Where mounting heights are not indicated, mount components at heights directed by CO.

2. Allow for building movement, including thermal expansion and contraction.

F. Joints: Make joints of uniform width. Where joint locations in exposed work are not indicated, arrange joints for the best visual effect. Fit exposed connections together to form hairline joints.

G. Hazardous Materials: Use products, cleaners, and installation materials that are not considered hazardous.

6.5 PROGRESS CLEANING

A. General: Clean Project site and work areas daily, including common areas.

Dispose of materials lawfully.

1. Comply with requirements in NFPA 241 for removal of combustible waste materials and debris.

2. Do not hold materials more than 7 days during normal weather or 3 days if the temperature is expected to rise above 80 deg F (27 deg C).

3. Containerize hazardous and unsanitary waste materials separately from other waste. Mark containers appropriately and dispose of legally, according to regulations.

B. Site: Maintain Project site free of waste materials and debris.

C. Work Areas: Clean areas where work is in progress to the level of cleanliness necessary for proper execution of the Work.

D. Waste Disposal: Burying or burning waste materials on-site will not be permitted. Washing waste materials down sewers or into waterways will not be permitted.

6.6 PROTECTION OF INSTALLED CONSTRUCTION

A. Provide final protection and maintain conditions that ensure installed Work is without damage or deterioration at time of Substantial Completion.

B. Installed Work: Keep installed work clean. Clean installed surfaces according to written instructions of manufacturer or fabricator of product installed, using only cleaning materials specifically recommended. If specific cleaning materials are not recommended, use-cleaning materials that are not hazardous to health or property and that will not damage exposed surfaces.

C. During handling and installation, clean and protect construction in progress and ad- joining materials already in place. Apply protective covering where required to ensure protection from damage or deterioration.

D. Limiting Exposures: Supervise construction operations to assure that no part of the construction completed or in progress is subject to harmful, dangerous, damaging, or otherwise deleterious exposure during the construction period.

6.7 CORRECTION OF THE WORK

A. Repair or remove and replace defective construction. Restore damaged substrates and finishes.

1. Repairing includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment.

B. Restore permanent facilities used during construction to their specified condition.

C. Remove and replace damaged surfaces that are exposed to view if surfaces cannot be repaired without visible evidence of repair.

D. Repair components that do not operate properly. Remove and replace operating components that cannot be repaired.

PART 7 – OPERATIONS AND MAINTENANCE MANUALS

7.1 DESCRIPTION

A. This Section consists of administrative and procedural requirements for operation and maintenance manuals.

7.2 SUBMITTALS

A. Submit two manuals in final form at least 15 working days before final inspection.

7.3 OPERATION AND MAINTENANCE MANUALS

A. Assemble a complete set of operation and maintenance data indicating the operation and maintenance of each system, subsystem, and piece of equipment not part of a system. Include operation and maintenance data required in individual Specification Sections, and Contract Documents, and as follows:

1. Operation Data: Include emergency instructions and procedures, system and equipment descriptions, operating procedures, and sequence of operations.

2. Maintenance Data: Include manufacturer's information, list of spare parts, maintenance procedures, maintenance and service schedules for preventive and routine maintenance, and copies of warranties and bonds.

B. Organization: Unless otherwise indicated, organize each manual into a separate section for each system and subsystem, and a separate section for each piece of equipment not part of a system. Each manual shall contain a title page, table of contents, and manual contents.

C. Title Page: Enclose title page in transparent plastic sleeve. Include the following information:

1. Subject matter included in manual.

2. Name and address of Project.

3. Date of submittal.

4. Name, address, and telephone number of Contractor.

5. Cross-reference to related systems in other operation and maintenance manuals.

D. Table of Contents: List each product included in manual, identified by product name, indexed to content of volume, and cross-referenced to Specification Section.

E. Manual Contents: Organize into sets of manageable size. Arrange contents alphabetically by system, subsystem, and equipment. If possible, assemble instructions for subsystems, equipment, and components of one system into a single binder.

1. Binders: Heavy-duty, 3-ring, vinyl-covered, loose-leaf binders, in thickness necessary to accommodate contents, sized to hold 8-1/2-by- 11-inch paper; with clear plastic sleeve on spine to hold label describing contents and with pockets inside covers to hold folded oversize sheets.

a. Identify each binder on front and spine, with printed title "OPERATION

AND MAINTENANCE MANUAL," Project title or name, and subject matter of contents. Indicate volume number for multiple-volume sets.

2. Dividers: Heavy-paper dividers with plastic-covered tabs for each section.

Mark each tab to indicate contents. Include typed list of products and major components of equipment included in the section on each divider, cross-referenced to Specification Section number and title of Project Manual.

3. Protective Plastic Sleeves: Transparent plastic sleeves designed to enclose diagnostic software diskettes for computerized electronic equipment.

4. Drawings: Attach reinforced, punched binder tabs on drawings and bind with text.

a. If oversize drawings are necessary, fold drawings to same size as text pages and use as foldouts.

b. If drawings are too large to be used as foldouts, fold and place drawings in labeled envelopes and bind envelopes in rear of manual.

At appropriate locations in manual, insert typewritten pages indicating drawing titles, descriptions of contents, and drawing locations.

F. Content: Include operation and maintenance data required in individual

Specification Sections and equipment descriptions, operating standards, operating procedures, operating logs, wiring and control diagrams, and license requirements.

G. Descriptions: Include the following:

1. Product name and model number.

2. Manufacturer's name.

3. Equipment identification with serial number of each component.

4. Equipment function.

5. Operating characteristics.

6. Performance curves.

7. Engineering data and tests.

8. Complete nomenclature and number of replacement parts.

H. Source Information: For each product, list name, address, and telephone number of Installer or supplier.

I. Operating Procedures: Include startup, break-in, and control procedures;

stopping and normal shutdown instructions; routine, normal, seasonal, and weekend operating instructions; and required sequences for electric or electronic systems.

J. Systems and Equipment Controls: Describe sequence of operation, and diagram controls as installed.

K. Maintenance Procedures: For each system, subsystem, and piece of equipment not part of a system, include manufacturers' maintenance documentation, maintenance procedures, maintenance and service schedules, drawings and diagrams for maintenance, nomenclature of parts and components, and recommended spare parts for each component part or piece of equipment.

L. Maintenance and Service Schedules: Include service and lubrication requirements, list of required lubricants for equipment, and separate schedules for preventive and routine maintenance and service with standard time allotment.

M. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances and conditions that would affect validity of warranties or bonds.

Organize warranty documents into an orderly sequence based on the table of contents of the Project Manual.

1. Provide heavy paper dividers with plastic-covered tabs for each separate warranty. Mark tab to identify the product or installation. Provide a typed description of the product or installation, including the name of the product and the name, address, and telephone number of Installer.

PART 8 – CLOSEOUT PROCEDURES

8.1 DESCRIPTION

A. This section consists of administrative and procedural requirements for contract closeout, including, but not limited to, the following:

1. Inspection procedures.

2. Project Record Documents.

3. Final cleaning.

8.2 SUBSTANTIAL COMPLETION

A. Definition of Substantial Completion: The Date certified by the Contracting

Officer when construction is sufficiently complete, in accordance with the

Contract Documents, so the Government can occupy or utilize the Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.

B. Preliminary Procedures: Before requesting inspection for determining date of

Substantial Completion, complete the following. List items below that are incomplete in request.

1. Prepare a list of items to be completed and corrected (punch list), the value of items on the list, and reasons why the Work is not complete.

2. Advise Contracting Officer (CO) of pending insurance changeover requirements.

3. Submit specific warranties, workmanship bonds, final certifications, and similar documents.

4. Obtain and submit releases permitting Government unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

5. Prepare and submit Project Record Documents, operation and maintenance manuals, Final Completion construction photographs and photographic negatives, and similar final record information.

6. Deliver tools, spare parts, extra materials, and similar items to location designated by Government. Label with manufacturer's name and model number where applicable.

7. Make final changeover of permanent locks and deliver keys to CO.

Advise Government personnel of changeover in security provisions.

8. Complete startup testing of systems.

9. Submit test/adjust/balance records.

10. Complete final cleaning requirements, including touchup painting.

11. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

C. Inspection: Submit a written request for inspection for Substantial Completion. On receipt of request, CO will either proceed with inspection or notify Contractor of unfulfilled requirements. CO will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by CO, that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

2. Results of completed inspection will form the basis of requirements for Final Completion.

8.3 FINAL COMPLETION

A. Preliminary Procedures: Before requesting final inspection for determining date of Final Completion, complete the following:

1. Submit certified copy of CO’s Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by CO.

The certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

2. Submit evidence of final, continuing insurance coverage complying with insurance requirements.

3. Instruct Government personnel in operation, adjustment, and maintenance of products, equipment, and systems.

B. Inspection: Submit a written request for final inspection for acceptance. On receipt of request, CO will either proceed with inspection or notify Contractor of unfulfilled requirements. CO will prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must be completed or corrected before certificate will be issued.

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

8.4 LIST OF INCOMPLETE ITEMS (PUNCH LIST)

A. Preparation: Submit three copies of list. Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction.

8.5 PROJECT RECORD DOCUMENTS

A. General: Do not use Project Record Documents for construction purposes.

Protect Project Record Documents from deterioration and loss. Provide access to Project Record Documents for CO's reference during normal working hours.

B. Record Drawings: Maintain and submit one set of blue- or black-line white prints of Contract Drawings and Shop Drawings.

1. Mark Record Prints to show the actual installation where installation varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to prepare the marked-up Record Prints.

a. Give particular attention to information on concealed elements that cannot be readily identified and recorded later.

b. Record data as soon as possible after obtaining it. Record and check the markup before enclosing concealed installations.

2. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at the same location.

3. Note Construction Change Directive numbers, Change Order numbers, alternate numbers, and similar identification where applicable.

4. Identify and date each Record Drawing; include the designation "PROJECT RECORD DRAWING" in a prominent location. Organize into manageable sets; bind each set with durable paper cover sheets. Include identification on cover sheets.

C. Record Documents – submit record documents that incorporates construction modifications and actual installation locations of the final Work. Documents shall be in the following formats:

1. Electronic Media:

a. Xx.dwg files that are compatible with the latest version of AutoCAD on thumb drive. Electronic file shall open and visually on screen represent the printed drawing sheet (e.g. Bind x-refs, etc.).

b. Combined PDF of CAD files on thumb drive . PDF’s to be 11x17.

2. Hard copies:

a. two (2) sets of hard copy drawings (11” x 17”) Provide electronic file of each drawing sheet.

3. Original electronic drawing files will be provided by the Government on compact disc.

8.6 FINAL CLEANING

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

C. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

1. Clean Project site and areas disturbed by construction activities of rubbish, waste material, litter, and other foreign substances.

2. Remove tools, construction equipment, machinery, and surplus material from Project site.

3. Clean exposed hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar foreign substances. Restore reflective surfaces to their original condition.

4. Remove debris and surface dust from limited access spaces, including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.

5. Remove labels that are not permanent.

6. Touch up and otherwise repair and restore marred, exposed finishes and surfaces. Replace finishes and surfaces that cannot be satisfactorily repaired or restored or that already show evidence of repair or restoration.

a. Do not paint over “UL” and similar labels, including mechanical and electrical nameplates.

7. Wipe surfaces of mechanical and electrical equipment, and similar equipment. Remove excess lubrication, paint and mortar droppings, and other foreign substances.

8. Replace parts subject to unusual operating conditions.

9. Leave Project clean and ready for occupancy.

D. Comply with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Government property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project site and dispose of lawfully.

PART 9 – QUALITY REQUIREMENTS

9.1 DESCRIPTION

A. This section includes administrative and procedural requirements for quality assurance and quality control.

B. Testing and inspecting services are required to verify compliance with requirements specified as indicated. These services do not relieve Contractor of responsibility for compliance with the Contract Document requirements, and do not limit the Contractor’s quality control procedures that facilitate compliance with Contract Document requirements.

9.2 CONFLICTING REQUIREMENTS

A. General: If compliance with two or more standards is specified and the standards establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer uncertainties and requirements that are different, but apparently equal, to CO for a decision before proceeding.

B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum with reasonable limits. To comply with these requirements, indicated numeric values are minimum or maximum, as appropriate, for the context of requirements. Refer uncertainties to CO for a decision before proceeding.

9.3 QUALITY CONTROL

A. General: The quality of all work shall be the responsibility of the Contractor.

Testing shall be the responsibility of an independent testing laboratory.

B. Inspect and test all work often enough to ensure that the quality of materials, workmanship, construction, finish, and functional performance is in compliance with applicable specifications and drawings. Failure to test often enough does not relieve Contractor of responsibility of testing or redoing work to accommodate testing.

C. Contractor Responsibilities: Provide quality-control services as indicated. Notify

CO at least two (2) working days in advance for opportunity to witness test.

1. Where services are indicated as Contractor's responsibility, engage a qualified testing agency to perform these quality-control services.

a. Contractor shall not employ the same entity engaged by the

Government, unless agreed to in writing by CO.

2. Where quality-control services are indicated as Contractor's responsibility, submit a certified written report, in duplicate, of each quality-control service.

3. Testing and inspecting requested by Contractor and not required by the Contract Documents are Contractor's responsibility.

4. Submit additional copies of each written report directly to authorities having jurisdiction, when they so direct.

D. Manufacturer's Field Services: Where indicated, engage a factory-authorized service representative to inspect field-assembled components and equipment installation, including service connections. Report results in writing.

E. Retesting/Reinspecting: Regardless of whether original tests or inspections were Contractor's responsibility, provide quality-control services, including retesting and reinspecting, for construction that revised or replaced Work that failed to comply with requirements established by the Contract Documents.

F. Testing Agency Responsibilities: Cooperate with CO and Contractor in performance of duties. Provide qualified personnel to perform required tests and inspections.

1. Notify CO and Contractor promptly of irregularities or deficiencies observed in the Work during performance of its services.

2. Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from requirements.

3. Submit a certified written report, in duplicate, of each test, inspection, and similar quality-control service through Contractor.

4. Do not release, revoke, alter, or increase requirements of the Contract

Documents or approve or accept any portion of the Work.

5. Do not perform any duties of Contractor.

G. Associated Services: Cooperate with agencies performing required tests, inspections, and similar quality-control services, and provide reasonable auxiliary services as requested. Notify agency sufficiently in advance of operations to permit assignment of personnel. Provide the following:

1. Access to the Work.

2. Incidental labor and facilities necessary to facilitate tests and inspections.

3. Adequate quantities of representative samples of materials that require testing and inspecting. Assist agency in obtaining samples.

4. Facilities for storage and field-curing of test samples.

5. Preliminary design mix proposed for use for material mixes that require control by testing agency.

6. Security and protection for samples and for testing and inspecting equipment at Project site.

H. Off-Site Control: Items that are fabricated or assembled off-site shall be inspected for quality control at the place of fabrication. Provide documentation of fabrication.

I. Coordination: Coordinate sequence of activities to accommodate required quality- assurance and quality-control services with a minimum of delay and to avoid necessity of removing and replacing construction to accommodate testing and inspecting.

J. Schedule times for tests, inspections, obtaining samples, and similar activities.

Utility Shutoff…