1267T019R0005_Amendment__1.docx

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

USDA Forest Service Rocky Mountain Acquisition Service Team 1019 N. 5th Street Custer, SD 57703

9B. DATED (SEE ITEM 11)

05/28/2019

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

|X| The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers |X| is extended, |_| is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

THE CONTRACT ORDER NO. IN ITEM 10A.

E. IMPORTANT: Contractor |_| is not, |X| is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Reroofing Supervisor’s Office Black Hills National Forest

The purpose of this amendment is to provide minutes of the preproposal meeting and address any questions to the solicitation.

Due date has been extended to July 9, 2019.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Prescribed by GSA

FAR (48 CFR) 53.243

MEMORANDUM FOR RECORD June 11, 2019

SUBJECT: Pre-Quote Meeting Minutes, Solicitation 1267T019R0005, Supervisor’s Office Roof, Black Hills National Forest.

A pre-quote meeting had been scheduled for the above referenced solicitation on 06/11/2019 at 9:00 a.m. MDT. The following individuals were in attendence:

Brian Beam, USFS – Contracting Officer’s Representative – 605/673-9224 Brenda Oster, USFS – Contracting Officer – 605/673-9322 Darren Pichuls - Black Hills Roofing Company – 605/343-6488 John Ashley - Lowe Roofing, Inc. – 605/269-2211

Contractors should be aware of the following:

· RFP solicitation procedures are being utilized for the resulting award of the contract. Contractors are encouraged to respond to the evaluation factors in Section M, page 34 & 35.

· Emailed quotes will be accepted.

· This is a Small Business Set-Aside.

· Government Estimate is between $100,000 and $250,000

· Bid Bond is required

· Performance and Payment Bonds are required.

· The quote due date is 06/27/2019. Has been extended to July 9, 2019.

· The NAICS Code is 238160 with a size standard of $15.0 million.

· Ensure DUNS number is provided.

· Reviewed the Schedule of items.

· Reviewed Fire Prevention.

· Period of performance 60 calendar days.

· Insurance coverage in the amounts stated in AGAR Clause 452.228-71 will be required.

· Construction Wage Rates apply for Custer County, South Dakota.

· Safety Plan – Page 28

· Biobased Products – Page 27

· Contractors must be registered in the System for Award Management (SAM) database in order to receive award. SAM is also where a contractor can update the company’s Online Representations & Certifications Application (ORCA).

Questions and Answers

1. Regarding the slope on the roof. 0.25”/12”. Assuming that came from the original drawings, Contractor was wondering if that is his responsibility to meet that slope or that’s what the deck is at and we just go with existing. Laying insulation over the existing deck should still maintain the 0.25”/12”. An issue we see is the penthouse roofs. Can visibly see the roof on the penthouse on Pod 1 has slope to it so good there. The penthouses on Pods 2&3 are flat. No slope whatsoever. What to do there?

A. Original roof dwg (3-3) calls for a ¼” slope per foot on Penthouse 1 but no slope is shown on Penthouse roofs 2 or 3. Contractor to install sloped insulation so that Penthouse roofs 2 and 3 also have that slope.

1. Penthouse gutters are in poor condition. Looking up under the fascia can see water on the lumber underneath the fascia. Also noted several small holes and cracks in the soldered seams. Should penthouse gutters be replaced?

A. Yes, gutters to be replaced.

1. Reuse gravel ballast. While on the roof we noted some broken gravel with sharp edges and points that could and would cause damage to the membrane over time. Contractors had a couple suggestions. Replace the gravel with rounded river rock; or install some sort of barrier/protective fabric/liner over the membrane to buy the membrane some time before the sharp pieces wore thru. Neither contractor said what that material might be.

A. See Spec Section 075323. Existing gravel does not meet spec,and should therefore not be re-used. Specs amended to state new gravel to be used.

1. Also regarding the gravel ballast. Question about stockpiling the gravel on the roof. Do half a Pod roof at a time and just stockpile the gravel on one half while they worked on the other.

A. Spec 075323, 3.2B2 states that all existing ballast material must be completely removed from the roof before any new work can start, and that no ballast material can be stored on the roof during the project.

1. Perimeter gravel stop: With the gravel stop that’s currently in place or replacing with one of similar design, water cannot run off the roof and pools behind the stop. Both contractors said the membrane is not designed to be under standing water, especially where it will be glued down as it will be around the perimeter. Both contractors suggested a drain bar of sorts. Suggested either a drain bar or install scuppers spaced around the perimeter. Also suggested gutter around the perimeter as even with scuppers or the drain bar, water will still run down the fascia and over time cause it to rot.

A. Will review after award of contract. May need to modify award.

1. May or may not be able to get 75 mil reinforced membrane with 25 year warranty. Was told 60 mil non-reinforced is the industry standard and is available. Or 90 mil non-reinforced. Firestone can make/produce the 75 mil reinforced EPDM, but it is not stocked and no idea how long it might take to get.

A. The Johns Manville distributor that handles Nebraska and South Dakota stated there is no problem whatsoever in getting the product specified, in the timeline needed, and the quantity needed.