12639526Q0034 Questions and Answers.pdf
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- Attached to
- Janitorial Services for APHIS in Amityville, NY
- Solicitation number
- 12639526Q0034
About this file
This is a Questions and Answers document for federal contract solicitation 12639526Q0034 for janitorial services.
The contract requires routine janitorial cleaning services performed twice weekly on Tuesdays and Thursdays during business hours at a USDA facility. The approximately 600 square feet garage/storage space is excluded from the cleaning scope. When a scheduled service day coincides with a federal holiday, contractors may skip that visit without rescheduling. Cleaning staff should preferably start after 9:00 AM and end before 3:00 PM to minimize disruption to field staff, though this is not mandatory. The facility contains 4 paper towel dispensers in bathrooms, 5 soap dispensers across restrooms, and 6 toilet paper holders; additionally, paper towels should be laid out without dispensers in the kitchen and gym bathroom. Windows reach heights of 11-12 feet. The facility provides equipment storage in a closet and shelving unit. No uniform requirements apply. Contractor personnel do not require an active USDA LincPass before contract start; a grace period will be provided for credential processing, during which cleaning staff must ring the doorbell for access from building employees. A site visit is not required.
Pricing will be evaluated on the total contract value encompassing the base year plus four option years. No maximum contract value ceiling or current contract amount has been disclosed. The contract structure consists of a base year with four option years, and no specific response deadline or award date is mentioned in this Q&A document.
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Questions and Answers for 12639526Q0034
1. Garage/Storage Space Scope The floor plan references approximately 600 square feet of garage/storage space. Please confirm whether this area is included in the routine janitorial scope or excluded from recurring services.
2. The garage is not included in the area that is occupied by staff, nor will it have to be cleaned.
3. If a scheduled service day (Tuesday or Thursday) falls on a federal holiday, should the contractor:
Skip that service visit (resulting in <104 visits/year), or Reschedule the service to an alternate day that week?
If a cleaning day falls on a federal holiday, the contractor does not have to reschedule to a different day, they just skip that service visit.
4. Daytime Cleaning Coordination Janitorial services are to be performed during business hours. Are there any specific restrictions, coordination requirements, or sensitive areas that require advance notice or escort while cleaning is performed during normal operations? No. staff is aware that vacuums and restroom cleaning may happen during their work day.
It is preferable but not mandatory to have the cleaners start their duties after 9am and end before 3pm, as most of the staff does leave during the work day for field assignments.
This just alleviates staff getting in the way of cleaning services.
5. PIV/LincPass Timing Please confirm whether contractor personnel must have an active USDA LincPass prior to contract start, or if there will be a grace period for credential processing after award.
6. There will be a grace period to obtain a link pass, the cleaning staff will have to ring the doorbell to grant access from one of the employees in the building.
7. Do you have any uniform requirements? No uniform requirements
8. Do you have storage for equipment? Yes, we have a closet and a shelving unit where supplies and equipment can be stored
9. Do we have an estimated count of paper towel, soap dispenser, and toilet paper holder count?
There are (4) paper towel dispensers within the bathrooms, and we ask that both the kitchen and gym bathroom have some paper towels laid out for usage without a dispenser. There are (5) soap dispensers in each of the restrooms (one has a double toilet). There are (6) toilet paper holders.
10. What is the approximate height of your highest window? The highest windows are between 11-12 feet high
11. Is there a maximum contract value ceiling that the Government can disclose to potential offerors? No
12. What is the Contract Amount? No contract is in place at this time.
13. Will pricing be evaluated solely on the total contract value, or will individual contract periods be evaluated independently for price reasonableness? Pricing will be evaluated on total contract which is base year plus 4 option years.
14. Is the site visit required? No
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