FY19_GM_PWS_FY19_v2.pdf

LAND BETWEEN THE LAKES NRA (LBL)

PERFORMANCE WORK STATEMENT (PWS)

GENERAL/GROUNDS MAINTENANCE AND FACILITIES CLEANING

FISCAL YEAR (FY19)

C.1 GENERAL

For the purposes of the Performance Work Statement (PWS), the United States

Department of Agriculture (USDA) Forest Service (FS) Land Between the Lakes (LBL)

National Recreation Area (NRA) shall be referred to as either LBL or the Government.

The Offeror(s) for work covered by this PWS shall be referred to as the Contractor.

All work shall be in compliance with all appropriate local, State, and Federal rules, regulations, codes, laws, the Forest Service Handbook (FSH), and the Forest Plan (FP).

The Contractor shall at all times observe and comply with those laws and regulations in effect at contract award, as well as new legislation and amendments that become effective during the term of this contract.

C.2 FACILITIES/AREAS TO BE MAINTAINED

Information on facilities/areas to be maintained can be found at www.landbetweenthelakes.us, and within Attachment 4, Facilities Information. This information is not intended to be all-inclusive. Additional facilities or programs may be added at the Government’s discretion. The cost for service shall be at the current contract rates.

C.3 WORKMANSHIP

All services covered under this PWS shall be done in such a manner so that all items covered shall be kept in a safe, neat, clean, healthy, and aesthetically pleasing way on a schedule that compliments each facility’s and facility event’s use. Response time for emergency grounds maintenance services shall be no more than 2 hours. Emergency grounds needs will be requested per work order. See Section C.18 regarding work orders.

C.4 MATERIALS/SUPPLIES

The Contractor shall supply all materials and supplies required under this scope of work.

Materials and supplies include, but are not limited to: cleaning products, toilet paper, toilet seat covers where dispensers are present, soap in provided dispensers, trash can liners, and sanitary products where dispensers are present. Materials and supplies shall be purchased by the Contractor and reimbursed at cost by the Government. The historical average cost of supplies is $50,000 per year. See section C.20, Receipts, for documentation requirements.

C.5 SPECIFIC TECHNICAL TASKS

The Contractor shall provide all labor, supervision, equipment, tools, and other items, resources, and services necessary to schedule and provide routine, special response, preventive, cyclical, and non-routine services for grounds maintenance services. The

Contractor shall provide all personal protective equipment (PPE), chemicals, equipment, materials, and services to perform the requirements of this contract. Such equipment and the use of that equipment shall be subject to the inspection and approval of the

Contracting Officer (CO), the Contracting Officer Representative (COR), and Inspectors.

Grounds Maintenance services include, but are not limited to: facility and grounds cleaning, mowing, landscaping, edging, trimming, weeding, herbicide application, leaf removal, cleaning and sanitizing floors, drinking fountains and restrooms, cleaning ceiling and door vents and fans, emptying trash and garbage receptacles, cleanups due to leaks, cleaning pavilions, porches, stairs, steps, campsites, fire rings, cleaning light fixtures and replacing light bulbs, cleaning interior/exterior of buildings, cleaning, removing litter and other debris at campsites, tightening loose fixtures, cleaning gutters and removing debris from building roofs, cleaning and maintaining picnic tables, laundry machines and areas, playgrounds/equipment, beach and other recreation areas, policing grounds and buildings for litter, and other services as necessary. All cleaning services shall include the use of necessary and proper detergent or cleaner, disinfectant and furniture wax or polish, etc.

C.5.1 MOWING

Mowing shall be completed per the attached Mowing Plan, Exhibit 1.

Mowing shall be completed in a safe manner without adversely affecting the quality of experience of visitors

Grass and weeds trimmed around trees, fences, ditches, walks, parking areas and buildings during mowing season. Herbicide treatments are only done after consultation with the Facility Manager, and in accordance with the Herbicide

Management Plan, Exhibit 7. All Herbicide applicators must have current applicators license furnished by the respective state they are applying herbicide.

The contractor must have an individual with an herbicide operators license as well as individuals licensed for application.

Grass and weeds trimmed around sites, ditches, grills, exhibits, electrical boxes, and buildings in back country, lake access, group area, and self-service campgrounds.

Trees and landscaping shall incur no damage or adverse effects due to

Contractor activities

Trash shall be picked up prior to mowing

Trees and landscaping free of scrapes and gouges caused by mowers and weed trimmers.

Leaves may be burned with COR concurrence and coordination

Vines, limbs, vegetation, etc. shall be trimmed or removed on and around buildings.

The Contractor shall ensure that all ground infrastructures (water hookups, water covers, etc.) are not damaged by mowers or trimming equipment. The

Contractor shall be responsible for all damage that occurs to such items.

No mowing is permitted on Saturdays, Sundays, or holidays unless specifically waived by the CO or COR.

Limbs and trees identified by the COR shall be removed. Cut trees and limbs shall be disposed of in designated areas or by scattering debris into wooded areas beyond administrative boundaries and shall not be left in mounds or piles. No disposed materials shall be left in a ditch, drainage or creek or within 20 feet of such.

C.5.2 TRASH CANS

A list of trash cans is included as Exhibit 3, Trash Can Inventory. Cans shall be emptied, sanitized, outside of cans cleaned, liners replaced, litter around cans and dumpsters removed. Recycle containers shall be free of non-recyclable materials and emptied when full. Recycled materials shall be transported to the recycle center located at the LBL

Maintenance Complex and placed in the appropriate container. Additional cans may be added at the Government’s discretion. The cost for service shall be at the current contract rates.

C.5.3 CHEMICAL TOILETS, VAULT TOILETS

Chemical toilets and Vault toilets shall be cleaned between pumping services performed by the Water/Wastewater contract. A list of toilets and the cleaning schedule is included as Exhibit 4.

Coordination between the Water/Wastewater contractor and the Grounds Maintenance contractor will be required in order to prevent duplication of effort.

C.5.4 MAINTENANCE/JANITORIAL AREAS

Areas shall be kept clean, neat, safe, stocked, and organized.

C.5.5 SNOW AND ICE REMOVAL

Snow and ice removal includes pre-salting. Snow and ice removal will be accomplished to accommodate both employees reporting to work and visitors to open facilities. If the facility is not open and there is no need for employees to report to work then snow and ice removal will not be required. The Contractor shall remove snow and ice from the sidewalks and steps at the following facilities as necessary: Administrative Office and

Police Headquarters, Golden Pond Visitor Center, The Homeplace, and Brandon Springs.

C.5.6 MINOR REPAIRS

Check during cleaning and repair any of the following items if broken or leaking: light bulbs, flush valves, levers, ballcocks, loose and broken commode seats and mounts, faucets, showers, drains, shower valves and heads, piping, water heater, and mop sinks.

HVAC filters changed as needed.

Any maintenance needs beyond the specified tasks below shall be reported to the Facility

Manager or COR.

Activities must take place in a manner that does not disrupt scheduled programs, general visitors, or animal well-being. The Contractor shall consult with the Facility Manager prior to working on projects that may affect any of these situations.

C.5.7 CLEANING

C.5.7.1 HILLMAN FERRY, ENERGY, PINEY, AND WRANGLERS – see cleaning frequency, Exhibit 2

Toilet Building, Shower Building Interior & Exterior Cleaning:

Toilet bowls, risers, seat covers, and urinals disinfected and free of deposits on surfaces

Work Order for clogged toilet bowls that cannot be cleared through traditional methods of plunging, should only occur after contacting facility COR

Floor mats and shower mats cleaned and disinfected, dirt and residue removed

Shower curtains washed free of mildew and replaced as needed

Showers and shower mats cleaned and disinfected, drains free of debris

Mirrors and windows cleaned, dust, spot and streak free

Baby changing tables free of residue and disinfected

Building interiors, ceilings, light fixtures, floors and walls free of dirt, trash, graffiti, spider webs, and insects (dead or alive).

Personal items left after 24 hours discarded. Valuables shall be turned in at the gatehouse.

Toilets, counters, and benches cleaned and free of standing water

Sinks and counters free of residue and water and disinfected, drains clear of debris

Walkways and trails clear of obstructions, refuse, vegetation, and free of standing water

Gravel and paved perimeters around buildings clear of vegetation, refuse and debris

Sanitary containers and wastebaskets in woman’s restrooms emptied and liners replaced

Doorknobs and handles cleaned and disinfected

Loose screws, loose hoses and connections replaced as needed

Metal vent covers repaired and replaced when needed

Wranglers horse wash station catch basin/hair strainers free from hair, dirt, manure and refuse

Fish Cleaning Station, where applicable – Clean 1/day then monitor and clean as appropriate.

Fish cleaning stations cleaned and disinfected daily (starting in April)

Fish debris removed from drain

Sinks and cutting boards cleaned

Floors cleaned and sprayed off

Water and power in working order

Laundry Machines and Areas - Monitor 1/week March-November and clean as appropriate.

Litter and debris removed from behind machines, surfaces wiped off

Trash emptied when full

Chrome ware cleaned, dust, spot and relatively streak free

Wash basins cleaned, drain free of debris, disinfected, and free of deposits

Washers/dryers disconnected each season and stored within facility

Playgrounds/Equipment, Beach Area - Monitor 1/week and clean as appropriate or as requested by the COR.

Ground free of vegetation, debris and litter

Vegetation removed around sand boxes/ties

Steps, access ramps and sidewalk areas free of debris and litter

Beach wash functional and drain free of sand and other debris/litter

Parking areas free of debris and litter

Re-paint lines/symbols on parking areas as needed

Signage free of residue and posted as needed

Sand replaced or loosened seasonally

Swimming area markers secure

Shelter Buildings, Amphitheaters, and Activity Buildings - Monitor 1/week and clean as appropriate or as requested by the COR.

Shelter floors free of dirt, trash, vegetation (alive or dead) and standing water

Picnic tables free of dirt, food, and trash

Area in and around facility free of cigarette butts and debris/litter

Bathrooms cleaned and trash emptied

Rafters free of cobwebs, bird nests, and wasp nest or other insects

Litter removed from surrounding areas

Roofs free of debris (pine needles, branches, etc.)

Amphitheaters free of vegetation and litter

Benches, seating areas and stage areas secure and safe for use with no protruding nails

Loose boards removed, replaced, and repaired if needed

Gravel added as needed

Walkways clear of leaves, litter, debris

Fireplaces, char-grills, fire rings, and stoves – 1/week beginning Monday, complete by

Thursday.

Fire rings no more than half full of ashes and free of trash

Char-grills and fireplaces completely emptied

All ashes and partially burned wood confined to fireplace or grill

Grill surfaces generally free of grease and large food particles at time of ash removal

Pedestals, bases, and fire rings straight, secure and components functional and safe for use

Replace, move or remove as necessary

Toilet Building, Shower Building, Other Building Interior & Exterior Cleaning – 1/month

Vents (walls, doors, ceilings) free of dirt, dust, and other debris

Plumbing alleys free of insects, cobwebs, nests, and trash. Storage of material in these areas must meet all OSHA safety standards

Fixtures checked and repaired for loose/missing screws, nuts and/or bolts

Exterior/interior walls free of graffiti

Roofs relatively free of leaves and branches

Eaves free of wasps nests, bird nests, and spider webs

Tables – Clean 1/month, monitor when vacated and clean as appropriate or as requested by the COR.

Tops and seats free of dirt, food and trash

Under portions of tables free of spider webs, mud daubers, wasps, and vegetation

Tops, seats, and legs secure, functional, and safe for use

Replace, move and remove as needed

Hand-pumps, fountains, and water hydrants - Monitor 1/month and clean as appropriate or as requested by the COR

Free of grease or residue

Secure and generally drip-free

Catch basins (drains) free of food particles, soaps, grease, debris, standing water, and functioning properly

All fixtures and facilities meet applicable standards

Fixtures disinfected as necessary

Camping cabins located at Piney, Hillman, Energy and Wranglers – Clean 1/month or as requested by the COR.

Interior walls, floors, and fixtures free of cobwebs, insects, dust, dirt, manure, trash, hay, and nails

Exterior walls free of cobwebs, insect nests, bird nests, dirt, nails

Bedding and seating free of dirt, dust, trash, cobwebs, and bugs

Bedding covers replaced as needed

Porch areas free of grease stains, dirt, litter, hay, manure, and leaves

Gutters and roofs free of leaves, branches, nests, and dirt.

Areas around shelters free of litter, rope, bailing twine, nails, etc.

Fire rings and grills free of litter and no more than half full of ash

Sealant to be applied to the exterior walls every other year;

cleaner/conditioner applied to the interior as part of the annual deep cleaning.

Cleaning cabins after rental is responsibility of occupant

Trails, Roads, Culvert Maintenance – Clean 1/month then monitor and clean as appropriate or as requested by the COR.

Trails mowed to maintain a clear path for users

Trail surfaces predominately free of major erosion problems

Trees trimmed and pruned along all trails. Hanging limbs 8ft and below shall be removed

Remove downed trees and other debris from roads and trails. Trails shall be maintained at 10 ft. wide

Trail bridges in good repair, free of rotten/loose boards or missing/loose nails, safe for use, and free of moss

Crosstie steps on trails and at pond predominately free of rot

Gravel to trail extensions replaced as needed

Trails, roads and culverts free of hazards

Drainage ditches, covers and outlets clear of debris and free flowing

Potholes in paved roads and trails filled

Gravel replaced and graded as needed

Gatehouse, Outpost – Clean 1/month, monitor 1/week and clean as appropriate March –

November

Gutters and roofs free of leaves, pine needles, branches, etc.

Nests and cobwebs removed

Check for water leaks

Monitor and perform as appropriate or as requested by the COR:

Campsites, Grounds

Seeding, fertilizing and mulching as requested or needed

Gravel, mulch and sand kept at appropriate levels for the respective area

Flower bed material (crossties) safely installed, well maintained and rot free

Campsites, gravel parking areas and other areas where unwanted grass is growing sprayed with herbicide. Prior COR coordination required for herbicide spraying.

Electrical boxes on campsites free of mud daubers, ants and wasps

Sewage hookups and water shut-off valves at sites have covers

Steps, decks, and ramps free of loose boards, loose nails, and slick surfaces/spots such as moss

Split rail fencing, remove and replace rails as needed

Crosstie steps on trails or near campsites predominately free of rot and replaced when needed

All tripping hazards eliminated

Rebar flush with surface of ties

Trees free of rope, nails, wire and hazard branches

Limbs trimmed above sites and roads below 14 ft.

Gravel or manufactured sand replaced as needed or requested by the COR

Small riprap placed or replaced around shoreline, sites, and creek beds when needed

Rotted or damaged crossties placed or replaced as needed

Leaves and pine needles raked or blown from campsites and roads

Vegetation, debris, leaves and litter removed from culverts, gutters and creek beds

Spiders and wasps sprayed in pipe chases and buildings as necessary

Beach sand initially spread and maintained seasonally and free of grass

Signs – Continuously monitor for sign needs as other duties are carried out. Remove bird nests, hornet/wasp nests as needed. Notify COR of all other needs.

Horse Wash Stations, Hydrants, Troughs (Wranglers)

Area around hydrant stocked with gravel, Government provided

Area around hydrants and wash stations free of hay and manure

Troughs free of algae and sediment

Hydrants checked, malfunction or damage reported to Facility Manager

Clips on crossties secured and in working condition, replaced as needed

Leaks or broken parts reported to Facility Manager

Tethering Poles (Wranglers)

Bent, broken or leaning poles replaced as needed

Manure and hay removed as needed from tethering areas (historically performed on a weekly basis)

Manure Bins and Stall Barns (Wranglers). Historically performed weekly March-June, September, October; bi-weekly July, August, November. No services December-

February.

Bins generally free of manure

Vacant stalls free of manure

Grounds generally free of large piles of manure and used bedding

Stall doors and overall barn structure free of loose boards, broken hinges, and protruding nails. Monitor on a weekly basis, March-November

The Contractor shall be responsible for all equipment needed to load and remove manure.

The Contractor shall dispose of the manure to an off-site Government-approved facility.

The current production results in approximately 525 tons of manure per year.

All costs of manure loading and removal, to including dump fees, if applicable, shall be at the Contractor’s expense.

The following tasks shall be coordinated with the Facility Manager in order to minimize impacts on the visiting public. This is not considered an all-inclusive list.

Cross ties on sites within the entire campground removed and/or replaced as needed

Fill dirt and gravel added to sites

Fire rings/grills removed and replaced with new as needed

Picnic tables removed and replaced with new as needed

Cabins cleaned thoroughly (Piney, Energy Lake, Hillman & Wranglers)

Fan screws in cabins tightened (Piney & Wranglers)

Suckers removed from trees in campground

Trees pruned

Leaf debris and brush removed

Loose vegetation removed away from sites

All debris cleaned from culverts, ditches, and gutters. Debris within 3 feet of culvert inlet and outlet removed

Toilet and shower buildings power washed

All vegetation removed from sand boxes and playgrounds

Loose benches or ties at campfire theatres secured, repaired, or removed

Areas with grass seeded as needed (February)

Danger trees and limbs removed (danger trees shall be identified as such by a qualified COR)

C.5.7.1.1 CAMPGROUND WINTER STAFF

Beginning December 1 thru February 15th, Piney and Hillman Campground require 2

FTEs (38 contract days) each year, these FTE’s may be utilized in other areas at the CO’s direction. The contractor shall ensure that Energy Lake Campground receive the required level of effort commensurate with the enumerated requirements to ensure fully functioning facilities ready for public use on or before March 1 of each year. Wranglers

Campground is open all year. A high level of cooperation shall be required between the

Government and the Contractor throughout the year to ensure administrative and logistical issues are resolved.

Energy Lake Campground historically has not had maintenance employees assigned during winter months. Tasks typically begin in mid-February to ensure that the campground is ready to open. All grounds maintenance work carried out in Energy Lake during the winter with the exception of tasks ensuring the campground is in proper opening condition on March 1 is based on Special Response/Work Order.

C.5.7.2 NORTH AND SOUTH WELCOME STATION

5/Week March, November (Wed-Sun); 7/week April-October; closed Dec-Feb

Restrooms

Mirrors and countertops cleaned

Paper towel holders cleaned and filled

Sinks cleaned and sanitized

Floors cleaned and sanitized

Sanitary containers and trash cans emptied, sanitized and liners replaced

Toilet partitions cleaned and sanitized

Reception Area

Doors (inside and outside) cleaned

Paper towel holders cleaned and refilled

Benches cleaned and sanitized

Windows (front and back) cleaned

Floors swept and mopped

Outside (Front and Back)

Telephones cleaned and sanitized

Drinking fountains cleaned and sanitized

Vending machines and areas around vending machines cleaned

Leaves and debris removed from sidewalks

Spider webs removed

Ashtrays emptied

Front and back door areas swept as needed

Vault Toilet in Parking Lot

Cleaned Twice Weekly March 1-October 31

Cleaned Once Weekly November 1-February 29

Cleaned and sanitized

Toilet paper stocked to maximum capacity

1/Week

Kick plates and name plates cleaned

All exposed cabinets, frames, pictures, maps, restroom toilet partition tops and other items dusted as necessary

Pavilion floor sprayed (North only)

Walls, door frames, interior and exterior trash containers and toilet partitions cleaned each Monday

Picnic tables and surroundings clean of limbs and trash

Grills cleaned of ashes

Semi-annually

Windows cleaned (Spring and Fall or as needed)

Carpet professionally cleaned (North Welcome only)

Air freshener replaced as needed

Lawns and Fields

1/Month Spring, Summer, Fall

Graveled, mulched, and sanded areas kept weed free

Leaves blown away from the perimeter of the buildings and parking lots

Landscaping

2/ Monthly Spring, Summer

Flowerbeds weeded and maintained with plants in good health and condition

1/Year

Crossties used for flowerbed borders safely installed, well maintained, and predominantly rot free

Flowerbeds maintained with approximately 1-2 inches of mulch material. Work should be done in the spring

Shrubbery and vines pruned to prevent damage to buildings and interfering with operation of HVAC units (Winter and early Spring)

As needed

Hallway power washed monthly

“Closed” sign placed on Dec. 1; removed on February 28

C.5.7.3 GOLDEN POND VISITOR CENTER, HOMEPLACE, NATURE

STATION, NATURE WATCH AREA

Golden Pond Visitor Center (GPVC) - Includes the main building/Planetarium, storage shed, playground, driveway, parking lot, picnic area and pavilion, two ponds, all walkways, Golden Pond Observatory, flowerbeds.

Homeplace- Includes the main building, parking lot, picnic pavilion, picnic area across the creek, farm site and all historic structures, farm site restroom, modern barn/pasture, 16 acre pasture.

Non-Homeplace sites include South Bison Picnic Area, and Cedar Pond Picnic Area.

Woodlands Nature Station: Includes the main building, parking area, well house building with three rooms, brown metal storage building, raptor house, backyard exhibits, wooden pavilion, boardinghouse restroom and picnic area, canoe rental area, and maintenance sheds.

Nature Watch Area: Includes Woodland Walk Trail, Hematite Trail and Picnic Area, Center Furnace and Trail, Honker Lake Access Road, Long Creek Trail, Empire Point, Honker Dam, Bobcat Point.

1/Day - prior to opening and spot cleaned after periods of heavy use

Restrooms - all components cleaned/sanitized/stocked

Floors swept/mopped, carpet vacuumed

Common surfaces cleaned and sanitized (water fountains, door knobs/handles etc.)

Kitchen cleaned, sanitized, stocked

Reachable surfaces dusted

Glass reasonably streak and smudge free (windows, doors, exhibit glass)

Trash emptied as needed

Outdoor areas reasonably free of trash, leaves, debris

Livestock water troughs filled (Homeplace)

Walkways maintained to prevent safety hazards

Animal food preparation room floor swept/mopped (Nature Station)

Mulched paths maintained to prevent safety hazards (Nature Station)

1/Week

Flowerbeds and gardens reasonably free of weeds and mulched properly

Gates and fences maintained to prevent safety hazards

Roofs free from debris

Exterior windows free of dirt and spider webs

Barbeque grilles and fire rings free from ashes

Animal feed moved around farm (Homeplace)

Check with staff before addressing any animal pest issues

Check and empty trash cans at Cedar Pond Picnic area and South Bison picnic area

Roofs/netting free from debris (Nature Station)

Raptor House - All components cleaned/disinfected (use approved animal care products- see staff) (Nature Station)

Animal water bowls cleaned, disinfected, refilled (coordinate with staff) (Nature

Station)

Backyard lawn is kept at heights established in the Mowing Plan, edges trimmed

(Nature Station)

Nature Watch Area reasonably free of trash, debris, and leaves

1/Month

Upper area surfaces dusted

Air diffusers and returns cleaned

HVAC filters replaced as needed (Should be listed under facility maint)

HVAC drain lines and floor drains cleared

Gutters cleaned and debris removed from base of structures

Culverts and drains cleared of debris

Vegetation pruned out of public walkways and away from structures

Grass removed from patio pavers

As needed

Assist with program set-up (tables, tents, chairs, garbage cans, etc.)

Storage areas cleaned/reorganized

Small tasks requiring a chainsaw and other equipment

Playground sand raked and replaced as necessary

Picnic tables cleaned

Modern Barn cleaned (Homeplace)

Hay placed (Homeplace) (round bales require use of tractor)

Clothes dryer duct/vent cleaned (Homeplace)

Animal carriers cleaned and disinfected (Nature Station)

Exhibit cases cleaned and dusted (Nature Station)

Animal pen maintenance (coordinate with staff)

Light fixtures free of insects

Carpets and planetarium seats professionally cleaned after normal operating hours

(GPVC)

All mulch to include walkways, gardens and common areas to be replaced with

COR approved mulch (Nature Station)

C.5.7.3.1 HOMEPLACE, NATURE STATION WINTER STAFF

The Woodlands Nature Station and The Homeplace facilities are closed to the public

December-February. The Contractor shall supply 1 person to split 40 hours a week between the two facilities. The 40 hours may be tasked at the COR’s discretion (i.e., 2 days at one facility, 3 days at the other facility). In the event that the normally scheduled individual is unavailable, the Contractor shall supply an alternate. All individuals shall be qualified and experienced to work at both locations.

Equipment requirements include such things as a pickup truck, small tractor, chainsaw, leaf-blower, pressure washer, hand tools etc.

1/Week Dec-Feb

Restrooms - all components cleaned, sanitized, and stocked (spot cleaned after periods of heavy use)

Floors swept/mopped, carpet vacuumed

Common surfaces cleaned and sanitized (water fountains, door knobs/handles, etc.)

Kitchen cleaned, sanitized, stocked

Reachable surfaces dusted

Glass reasonably streak and smudge free (windows, doors, exhibit glass)

Outdoor areas reasonably free of trash, debris, and leaves

Animal food reparation room floor swept/mopped (Nature Station)

Raptor House cleaned and disinfected (Nature Station)

Nature Watch Area reasonably free of trash, debris, and leaves

As needed Dec-Feb

Small tasks requiring a chainsaw

Leaves and vegetation removed from around structures

Comprehensive cleaning/reorganization of storage buildings, fridges, freezers

Animal pen maintenance (coordinate with staff)

Once prior to re-opening in March bark mulch (no wood chips) applied to the walking paths in the Nature Station backyard area to a depth of approximately 2 inches (Approximately 90 yards of mulch)

C.5.7.4 BRANDON SPRING GROUP CENTER

Daily tasks with Group in camp (performed at least 1/day):

Approximately 250 days/year of group occupancy

Interior and exterior trash and recycling receptacles (except those in dorm rooms) emptied if more than ¾ full or if there is strong odor. Refuse transported to the appropriate designated area. Containers clean and odor free.

Debris such as gravel, mud, leaves, goose feces, etc. removed from decks, walkways, docks and the hard court.

Ensure firewood is available for group use at fire rings and fireplaces. Fire rings and fireplaces free of excessive ash.

Interior and exterior bulbs replaced when needed. Issues with fixtures reported to

Facility Manager.

Cardboard broken down flat and stored at staging area.

Shower facilities at swimming pool cleaned the morning of a group swim

(Summer only).

Prior to Group Arrivals:

Approximately 95 days with groups arriving at camp.

Vacuum cleaners in working order and vacuum bags replaced when no more than

¾ full.

Interior and exterior light bulbs replaced when needed. Issues reported to Facility

Manager.

HVAC air handler filters in dorms replaced when visibly dirty.

Loose metal rails, ladders, and broken or lose boards on bunk beds repaired.

Major issues reported to Facility Manager.

Loose or broken parts on shutters, doors, chairs and tables tightened, replaced, and repaired as needed. Major issues reported to Facility Manager.

Air freshener canisters replaced when empty.

Air freshener dispenser and smoke detector batteries replaced when needed.

Swimming Pool:

During off season: Bottom drain free of leaves; no standing water in bottom of pool.

Start up: Pool walls and bottom cleaned of surface dirt or grime that has accumulated in off season.

Start up: Once pool is cleaned, drain valve closed and filled with fresh water.

Shut down: Filter system shut down, sand filters and pool drained.

During season: Disabled lift installed upon group request.

During Season: Shower house facilities and pool deck cleaned prior to daily swim time.

1/Week, Regardless of Group Occupancy

Bird, wasp and mud dauber nests and spider webs removed from exterior of buildings.

Patios and decks cleaned. Deck furniture cleaned and maintained. Deck tables, chairs and benches in proper locations.

Commons building fountain maintained when in operation. Bottom of fountain free of debris and the water clear and clean.

Amphitheater stage, walks and seating area free of debris, moss, and other slip hazards.

Ditches and drains maintained in a clean and free flowing manner.

Leaves around buildings, amphitheater, fire rings and in ditches removed and disposed of.

Leaves in general lawn areas and play fields mulched or removed.

Flower beds weeded. Bedding and potted plants watered and maintained in good health and condition.

Wooden walkways, decks, steps, railings and bridges inspected for rot, loose boards, raised fasteners, splintering and other safety hazards. Rotten boards replaced, fasteners tightened, and minor damage repaired. Major issues reported to Facility Manager.

All exterior windows cleaned at least once per month during April-October.

Exceptions are second story windows requiring special equipment to access.

Goal posts, backstops, canoe racks, basketball goals, archery range and net maintained to standards for safe use. Inspected monthly, repaired as needed.

As Needed

After heavy rains, underground ductwork in Commons Building checked for water. Any standing water in ducts pumped out.

Assist program staff in moving materials and equipment to program areas for group needs. (Example: moving picnic tables for cookouts or helping launch rescue boat at beginning of season.)

Grill moved to appropriate area for group cookouts. Grill cleaned afterward and returned to storage area.

Gravel or grass along edges of walks maintained to prevent soil runoff and aid drainage.

Weeds on ball diamond, beach, under bleachers, under canoe racks, archery range, horseshoe pits, around fencing and graveled areas removed.

Fallen trees and limbs removed from grounds and trails. Limbs trimmed to a height of at least 6 feet above trail.

Trail surface inspected for erosion problems and repaired as needed.

Paved portion of Paw Paw path predominantly free of leaves, grass, weeds and other obstructions.

Lawn areas seeded and fertilized when requested by the COR.

Gutters cleared of debris.

Exterior of buildings pressure washed.

Wooden surfaces (decks, walks, docks, benches and picnic tables) pressure washed and water sealant applied.

At least once per year mulch: flower beds, under bleachers, challenge course elements, under canoe racks and selected areas of trails with appropriate material.

Sand added to beach area and canoe launch when directed by Facility Manager.

Appropriate material added to ball diamond when directed by Facility Manager.

Rotted crossties replaced.

C.5.7.4.1 BRANDON WINTER STAFF

N/A

C.5.7.5 ADMINISTRATIVE OFFICE, LE&I, LIVEWELL

Administrative Office: Tuesday, Thursday, 8:00 A.M. - 4:30 P.M.

LE&I: 2 times a week (Schedule must be presented to the CO within 15 days of contract signage), 8:00 A.M. - 4:00 P.M

Livewell: (Schedule must be presented to the CO within 15 days of contract signage)

8:00 A.M. - 4:00 P.M. (If contractor is allowed to use it, they clean at no charge 2 times a week)

Glass on front doors (inside and outside) cleaned

Mirrors and countertops cleaned

Paper towel holders cleaned and refilled as needed

Sinks cleaned and sanitized

Commodes and urinals cleaned and sanitized

Floors cleaned and sanitized

Sanitary containers and wastebaskets emptied and sanitized

Toilet partitions cleaned and sanitized

Air fresheners refilled as needed

Carpet vacuumed

Conference room table tops cleaned and sanitized

Kitchen countertops cleaned and sanitized

Microwave ovens (inside and outside) cleaned and sanitized

Exterior of refrigerators cleaned

Exterior glass on soda and candy machines cleaned

Drinking fountains cleaned and sanitized

Supply rooms cleaned

Sidewalks and patios clear of dirt and leaves; leaves blown to tree line

HVAC filters changed as needed

Graveled, mulched, and sanded areas weed free

Litter removed from around buildings and parking lots, including the parking lot of “Snack Shack”

Semi-annually

Windows thoroughly cleaned (Spring and Fall or as needed)

Light fixtures cleaned

Carpet professionally cleaned

1/Week in Spring and Summer

Weed flowerbeds and maintain flowerbeds and plants in good health and condition.

Crossties used for flowerbed borders safely installed, well maintained, and predominantly rot free.

Flowerbeds maintained with approximately 1-2 inches of mulch material.

(Spring)

Shrubbery and vines pruned to prevent damage to buildings and interfering with operation of HVAC units. (Winter and early Spring)

C.5.7.6 INTERN VILLAGE

HVAC filters checked and changed as needed

Clean trailers/houses prior to interns moving in when directed by COR

C.5.7.7 RADIO SHOP (Located at the Maintenance Complex)

Bi-weekly

Mirrors and countertops cleaned

Paper towel holders cleaned and refilled as needed

Sinks cleaned and sanitized

Commode cleaned and sanitized

Floors cleaned and sanitized

Sanitary containers and wastebaskets emptied and sanitized

Toilet partitions cleaned and sanitized

Air fresheners refilled as needed

Carpet vacuumed

C.5.7.8 BASIC CAMPGROUNDS AND CAMPING AREAS

BASIC CAMPING AREAS

Boswell Landing – 17 sites, 1 boat ramp, 1 courtesy dock

Sugar Bay – 16 sites, 1 boat ramp

Redd Hollow – 39 sites, 1 boat ramp

Taylor Bay – 35 sites, 1 boat ramp, 1 courtesy dock

Twin Lakes North and South – 14 sites, 1 boat ramp

Nickell Branch – 13 sites, 1 boat ramp, 1 courtesy dock

Smith Bay – 15 sites, 1 ramp

Neville Bay – 1 ramp

Demumbers Bay – 2 sites, 1 ramp and 1 fishing causeway (Willow Bay)

Ginger Bay – 1 boat ramp

Cravens Bay – 31 sites, 2 boat ramps, 1 courtesy dock. (Has flushing restroom)

Gatlin Point – 19 sites, 1 boat ramp, 1 courtesy dock

Fenton – 10 sites, 1 courtesy dock and ramp, 1 pavilion, 1 fishing jetty

Birmingham Ferry – 29 sites 2 ramps

1/month

Dumpsters treated for odor

All maintenance needs and dead or damaged trees and limbs reported to the COR within one week of completion of monthly cleaning.

Herbicide applied as needed to the gravel pads in the campsites in Cravens Bay, Smith

Bay, Gatlin Point, and Birmingham Ferry. Prior COR coordination required.

Basic camping and Self-Service Campgrounds, 1/month March-November.

Birmingham Ferry, 1/month March-May, and September-November. June-August, tasks completed before and after three special events. Historically the first full weekend in

June, the first weekend after July 4th, and the first full weekend in August. Special events shall be coordinated with the Facility Manager.

Central Hardwoods Trail head (Fenton), Cumberland, Sunset Trail head and GP

Overlook pick up loose trash

Tables

Tops and seats cleaned of dirt, food, and trash

Under portions of tables cleaned of spider webs, mud daubers, wasps, and vegetation

Tops, seats, and legs secure, functional, and free of hazards

Fireplaces, char-grills, fire rings, and stoves

Ashes, debris and trash removed

Grill surface generally free of grease and large food particles at time of ash removal

Fire rings secure, and components functional

Frost free hydrants (Cravens (2), Gatlin (2), and Fenton (1)

All units and catch basins cleaned of grease or residue

All units secure and generally drip-free

Fixtures disinfected as necessary

Grounds

Electric boxes on campsites free of mud daubers, ants, and wasps; Fenton (12) and Cravens Bay (2)

Campsites, grounds, and fishing jetty cleaned of litter

Culvert inlets cleaned of leaves and other debris blocking water flow

Campsite surface level and free of vegetation

Trees free of nails, rope, and wire

Steps, docks, and ramps free of loose boards, loose nails, and cleaned of slick spots such as moss

All tripping hazards eliminated

Rebar flush with the surface of ties or ground if tie missing

Boat ramp and courtesy dock cleaned of debris

Minor seasonal flood events deposit light debris and refuse. Once flood waters recede, debris and refuse removed from within the established area boundary.

FENTON PAVILION 1/April and before and after special events. Historically 10 events held on weekends during May-October. Special events shall be coordinated with the Facility Manager.

Pavilion floor and grounds cleaned of litter

Table tops and seats cleaned of dirt, food, and trash

Under portions of tables cleaned of spider webs, mud daubers, and insects

Table tops, seats, and legs secure, functional, and free of hazards

Pedestal grill emptied

Grill surface generally free of grease and large food particles at time of ash removal

Pedestal grill straight, secure and components functional

Eaves cleaned of wasp nests, bird nests, and spider webs

CRAVENS BAY – 1 toilet building

1/week March 1-October 31.

Toilet Buildings

Toilet bowls, risers, seat covers, and urinals disinfected and cleaned of deposits on surfaces

Building interiors cleaned of dirt, trash, graffiti, spider webs, and insects (dead or alive)

Toilets, counters, benches, and floors cleaned of standing water

Chrome ware cleaned

Sinks and counters cleaned and disinfected, drains operational

Mirrors cleaned

Unpleasant odors (both sewage and chemical) minimized

Vents cleaned of dirt, dust, and other debris

Toilet paper stocked to maximum capacity

Sanitary containers and wastebaskets in woman’s restroom emptied and liners replaced

Plumbing alleys cleaned of insects, cobwebs, nests, and trash. Storage of material in these areas must meet all OSHA safety standards

Light fixtures covers or bulb protectors cleaned of cobwebs, dead insects, stains, and residue.

Walkways and trails cleaned, cleared of obstructions and vegetation

Roofs and gutters cleaned of leaves and branches

Eaves cleaned of wasp nests, bird nests, and spider webs

Gravel perimeters around shower and toilet building cleaned of vegetation and debris

COLSON HOLLOW GROUP USE AREA

1/month from March-November.

Table tops and seats free of dirt, food, and trash

Under portions of tables free of spider webs, mud daubers, wasps, and vegetation

Table tops, seats, and legs secure, functional, and free of hazards

Electric box free of mud daubers, ants, and wasps

Grounds cleaned of obvious litter and flood debris. Includes cleaning litter from fire pits.

Nails, rope, wire removed from trees

C.5.7.9 DAY USE AREAS

Colson Overlook – 6 tables and 3 grills

Jenny Ridge – 11 tables and 6 grills

Star Camp – 6 tables and 3 grills

Kentucky Lake Drive – 2 tables, 2 trailheads, and 7 scenic vistas.

Devil’s Elbow Day Use Area – 1 boat ramp and an accessible fishing path

Moss Creek Day Use Area – 5 picnic tables and 3 grills

Eddyville Ferry Day Use Area – 1 Ramp

Grays Landing Day Use – 1 Ramp

Canton Bridge Trailhead and Fishing Access Point

Jones Creek Day Use – 1 Ramp

Energy Dam Day Use – 2 boat ramps and 1 fishing causeway and courtesy dock

Cedar Pond Picnic Area – 4 tables and 2 grills

South Trailhead – 5 tables, 2 grills, 1 bulletin board

Bison Range Picnic Area – 5 tables, 2 grills

1/month March-November except for Moss Creek which is 1/month March 15th-

September

Table tops and seats cleaned of dirt, food, and trash

Under portions of tables cleaned of spider webs, mud daubers, wasps, and vegetation

Table tops, seats, and legs secured, functional, and free of hazards

Ashes, debris and trash removed from pedestal grills

Grill surfaces generally free of grease and large food particles at time of ash removal

Fire rings secure and components functional

Grounds and fishing jetty cleaned of litter

Culvert inlets cleaned of leaves and other debris blocking water flow.

Trees free of nails, rope, and wire

Steps, docks, and ramps free of loose boards, loose nails, and slick spots such as moss

All tripping hazards eliminated

Boat ramp and courtesy docks clean of debris

C.5.7.10 GOLDEN POND RIFLE RANGE AND ARCHERY RANGE

Rifle Range 1/week year round

Archery range 1/month March-November

Contractor furnished “Area Closed” signs to be utilized when working in ranges.

Shooting Tables

Tops and seats cleaned of dirt, food, and trash

Under portions of tables cleaned of spider webs, mud daubers, wasps, and vegetation

Tops, seats, and legs secured, functional, and free of hazards

Shooting Shelters

Litter removed

Trash cans emptied and liners replaced

Grounds

Grounds, shooting lanes and parking lots cleaned of litter especially around the dumpster

Culvert inlets cleaned of leaves and other debris blocking water flow

All tripping hazards eliminated

Pavilion (Archery)

Pavilion floor and grounds cleaned of litter

Eaves cleaned of wasp nests, bird nests, and spider webs

C.5.8 WAREHOUSING/OFFLOADING SUPPORT

Contractor is responsible for labor & equipment to accept and offload freight shipments for the Government as well as the Land Between the Lakes Association. Shipments are accepted anytime during normal working hours. It is the responsibility of the contractor to communicate delivery of freight goods to appropriate personnel within the

Government or the Land Between the Lakes Association within 24 hours of delivery via email or phone call.

C.5.9 FUEL PUMP MAINTENANCE/OVERSIGHT

Daily

Print copy of daily output at the end of each day

Maintain copy of daily reports for annual pump and tank inspections

Monitor fuel levels (diesel and gasoline) and order fuel as necessary, levels should be kept high enough to ensure there are no “low fuel level” reports.

Monthly

Print passing monthly fuel report and forward to COR

Yearly

Schedule annual tank inspections and certifications

Act as liaison between Government and Fuel Supplier and Fuel Maintenance

Company for necessary maintenance, repairs and inspections. Repairs, maintenance and inspections to Fuel Pumps, System and Software will be issued via Work Order.

Replace printing paper, bands etc. at fuel pumps and software system located in contractor maintenance complex.

C.6 CONTRACT LOGISTICS

C.6.1 CORs

LBL utilizes multiple Contracting Officer Representatives (CORs), and one Lead COR.

Each COR is responsible for a specific facility, program, or area. The Lead COR is responsible for a facility, program, or area, as well as invoice processing and oversight of the contract. The Contractor shall be provided COR designation letters within 5 business days of contract award.

C.6.2 FUNDING

Funding for contracts at LBL may be provided at once by passage of a full budget, or throughout the year using Continuing Resolutions (CR’s). Upon receipt of funding, the

CO shall issue a modification to apply funding. Funding must be obligated on contract prior to work orders being issued. See Section C.18 regarding work orders.

C.6.3 CONTRACT LINE ITEMS (CLINs)

The Contractor shall bid for all requirements under this PWS as one lump sum, firm fixed price, per facility/area established on the attached bid sheet. The price shall include all costs associated with this PWS, including any fees, rental costs, reporting, etc. A CLIN is also established for a Special Response hourly rate. The Contractor shall bid on each year (base and all options). The Government will accept proposals presented as value engineering.

C.6.4 PARTNERS

LBL currently has an agreement with the Land Between the Lakes Association (LBLA).

LBLA may obtain funding on behalf of LBL to use for tasks provided for in this PWS.

C.7 PROTECTION OF LAND AREAS

The land, facilities, structures, programs, activities and areas outside the limits of work performed under this contract shall be preserved in the condition at contract award, minus fair wear and tear. The Contractor shall confine activity to areas defined for work or specifically assigned for Contractor use.

C.8 PROTECTION OF WATER RESOURCES

The Contractor shall comply with all Federal, State, and County laws concerning pollution of rivers and streams. The Contractor shall take special measures to prevent materials from entering public waters including, but not limited to, soil, chemicals, fuels, oils, greases, bituminous materials, herbicides, and insecticides.

C.9 CLEAN UP

Contractor-generated debris and rubbish shall be removed from the work site daily. The

Contractor shall not dispose of Contractor-generated debris in dumpsters located on LBL.

The Contractor may utilize dumpsters located at the Maintenance Complex, with prior permission provided by the CO. Debris shall be removed and transported in a manner to prevent spillage on the roads, parking areas, and adjacent areas. The Contractor shall notify the CO and COR within 2 hours of any spills or leaks caused by the Contractor’s

(employees or subcontractors) actions.

The Contractor is solely responsible for any and all spills or leaks and subsequent clean ups that may be required during the performance of this contract which occur as a result of or are contributed to by the actions of its agents, employees, or subcontractors. The

Contractor shall clean up such spills or leaks to the satisfaction of the Government.

C.10 CONTRACTING OFFICER NOTIFICATION

All inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract shall be directed to the CO.

C.11 CONTRACTOR HOURS OF WORK

The Contractor shall schedule working hours to satisfy the requirements of each facility or activity at LBL, which will vary by season, visitation, and workload. The Contractor shall be required to provide service at all facilities and activities on weekdays, weekends, and holidays based on the facility/activity’s operating schedule. Some facilities on LBL are closed December through February; therefore, the Contractor shall understand the fluctuation in Contractor’s workload is lighter during those months and heavier during high visitation months.

Holidays, holiday weekends, and special events will require above-normal frequencies.

The contractor should anticipate a heavier than usual workload due to increased use and visitation. Extended performance may be requested the weekend prior to the holiday weekend. Holiday weekends include Memorial Day, July 4th, Labor Day, Spring Break, and Fall Break. Annual visitation can be found in Attachment 5, Visitation.

The Contractor shall schedule personnel so that overtime rates are not applied, other than on special response tasks. The Contractor shall perform special response as required outside of regularly scheduled hours. See Section C.21 for Special Response procedures.

See Attachment 4, Facility Information for the operating hours of each facility.

C.12 CONTRACTOR’S PERSONNEL

C.12.1 CONTRACTOR’S MANAGER

The Contractor shall provide a Project Manager who shall be responsible for ensuring the requirements of this PWS are met. This person, and an alternate(s) who shall act for the

Contractor when the Project Manager is absent, shall be designated in writing to the

Contracting Officer (CO) for approval within 7 calendar days prior to the contract start date. The Project Manager and the alternate(s) shall be given authority to make on-site decisions on contract matters on behalf of the Contractor and shall be the central point of contact for the Government. The Contractor shall notify the CO and CORs of the name of the current designated Project Manager, the time period for which they shall be contacted, and a contact phone number. This information shall be provided via e-mail as changes occur.

The Project Manager or an alternate shall be available at all times during normal business hours and shall be available within two hours of notification by the Government to discuss and/or meet on matters related to the contract. The Project Manager or alternate shall be available 24 hours a day, 7 days a week by telephone to respond to emergency requests.

The Project Manager must have a minimum of five years of experience and proven success in the management of similar maintenance and service operations. The Project

Manager and alternate shall be able to communicate effectively in English, both orally and in writing.

C.12.1.1 ON-SITE KEY PERSONNEL REQUIREMENTS

Project Manager: Minimum five (5) years experience managing similar requirements.

Contract Manager: Minimum three (3) years experience managing similar requirements.

Quality Control Officer: Minimum (3) years experience in Quality Control/Quality

Assurance Management.

Offerors will provide qualification statements indicating the knowledge, skills, and abilities required to hold these key positions, in addition, all offerors must provide mutual letter of intent from proposed key personnel.

No changes to the proposed key personnel is allowed without prior written approval from the Contracting Officer.