Amendment 0001.pdf

(x)

12474020R0002 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

USDA-AMS-33SM

FREDERICKSBURG VA 22406

SUITE 101

100 RIVERSIDE PARKWAY

USDA AMS C&T

01/17/20200001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

01/17/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Tax ID Number: Not Available

DUNS Number: Not Available

Cotton Classing Lab

This amendment is written to incorporate addendum 1 and to change the time for which proposals are due from 10 a.m. ET to 4 p.m. ET. The date is unchanged (still Feb 25).

15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

JAMES G.ROLOFF

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

02/12/2020

ADDENDUM NUMBER ONE (1) Page 1

Date: February 6, 2020

USDA Cotton Classing Laboratory

Texas Tech University System Lubbock, Texas

FP&C Number: 16-07; FFA Project Number: 15049; PSC Project No. 9389.15

NOTICE TO ALL RESPONDENTS:

The following shall be incorporated in and become a part of the original Request for Proposals (RFP) of the above-identified project.

ITEM #1:

Please send any further questions to Beverly Brown at beverlys.brown@usda.gov. All answers to questions received will be replied to on the http://beta.sam.gov website as an additional addendum.

ITEM #2:

Teinert Construction: Clarify the requirements for the hard copy and the email proposal?

• The proposer is required to submit both a hard copy proposal and a soft copy via email to Beverly Brown:

o Hard Copy: 100 Riverside Parkway, Suite 101, Fredericksburg, Virginia 22406 Attn: Beverly Brown o Soft Copy: beverlys.brown@usda.gov

• If the contractor has issues getting the hard copy to Beverly at the time and date specified, the electronic proposal will suffice for a short period of time until the hard copy arrives.

ITEM #3:

HVAC – ASTM Requirements: There are a limited number of manufactures listed in the specifications that meet the ASTM requirements. Can we propose substitutions?

• The mechanical design, if installed properly, will result in ASTM Conditions of 70 deg.F/65%”RH. The design team will not give prior approval for any substitution, but substitution requests will be considered in accordance with section 01600.

All specifications are non-proprietary, unless specifically stated to the contrary in the contract documents.

Solicitation 12474020R0002, Amendment 0001 mailto:beverlys.brown@usda.gov http://beta.sam.gov/ mailto:beverlys.brown@usda.gov

ADDENDUM NUMBER ONE (1) Page 2

ITEM #4:

Price Break-out: Please clarify how you want to see the pricing for this proposal?

• In addition to the lump sum amount, the proposer is required to provide a break-down of costs by submittal division and showing labor/material break-out. It would resemble a typical Schedule of Values for the selection committee to review.

ITEM #5:

Are we required to use the E-Verify system?

• Yes.

ITEM #6:

Regarding the Small Business Plan, is there a HUB Subcontracting incentive?

• This is not an incentive program. We want to know if the respondent has a method or program of soliciting small businesses to ensure fair opportunities to small businesses.

ITEM #7:

As an additional clarification to the Small Business Plan, are you asking us to provide a narrative on our approach to offer opportunities and not actually listing any subcontractors?

• Yes. You do not need to show actual subcontractors regarding the Small Business Subcontracting Plan. We would like to know how you plan on soliciting and contracting with small businesses. Please see FAR 19.704 for plan requirements.

Attachments:

• Pre-response Presentation

• Pre-response Sign In Sheet

END OF ADDENDUM NO. ONE (1)

Stand by, the meeting will begin shortly.

Please provide your contact information to beverlys.brown@usda.gov

(Direct all requests for information to Beverly Brown) Remember to check the betaSAM @ http://beta.sam.gov/ and type in 12474020R0002 regularly for any addenda.

USDA – Cotton Classing Facility @ TTU Competitive Sealed Proposal Pre-Response Meeting Thursday, February 6, 2020 • 1:00 p.m. CST

Agenda

Introductions Project Information Project Requirements Evaluation Criteria / Project Schedule Key Reminders and Questions

USDA / APHIS

Jim Roloff, APHIS Contracting Officer/Source Selection Official Beverly Brown, USDA Contracting Officer Steven Grantham, AMS Contracting Officer’s Representative Darryl Earnest, AMS Program Manager (PM) Gareth Diedrick, USDA Chief Engineering Services Keith O’Brien, APHIS Engineering Project Manager Ronald Robbins, USDA Associate Deputy Administrator

Introductions (cont.)

Design Professionals Scott Fanning, Fanning, Fanning and Associates (Lead & MEP) Ryan Wilkens, Parkhill Smith and Cooper

• Alan Holly – Civil

• Michael Holder – Structural

• Brent Clifford – Landscaping

• Britni Wilkens – Interior Design

Hamilton Engineering, Inc – Geotechnical Engineer

Introductions (cont.)

Texas Tech Facilities Planning and Construction Billy Breedlove, Vice Chancellor John Russell, Sr. Director of Project Administration Todd Hardin, Sr. Director of Design and Construction Quality Richard A. Richeda, Sr. Construction Project Manager Ricky Moore, Director of Field Inspections Al Behpour, Sr. Construction Inspector

Project Information Proposal Requirements

USDA AMS Cotton Classing Lab Project Site

NORTH

Project Site

Texas Tech Golf Course

• 3.552 Acres

• TTU site work is complete.

• Golf Course is operational.

• Geotechnical Report is included with the Specifications.

USDA AMS Cotton Classing Lab Project Site

NORTH

Texas Tech Golf Course

• Modifications to Parkway

• Private Entry / Exit for

USDA

• Texas Tech University

System will assist with CA and close-out of the contract.

• Fanning, Fanning is prime

• PSC & Hamilton Eng’r

Texas Tech Golf Course

Rendering

USDA AMS Cotton Classing Lab Project Stats

• 30,730 SF Building

• 80 Parking Spaces

• 10 Full-Time Staff

• 50,000 samples per day and 1.6 to 4.1 M bales

• 2nd Largest Worldwide

• R&D Opportunities

USDA AMS Cotton Classing Lab Elevations

• Cut Lueders Limestone

• Ludowici Clay Tile & TPO

Roofing

• Standing Seam Roofing

• Tech Blend Face Brick

• Wet cast Cast-Stone

• Limited ICF Interior Walls

USDA AMS Cotton Classing Lab Floor Plan

• MECHANICAL 5,400 GSF

• R&D Lab 1,550 GSF

• Lab Support 10,750 GSF

• Administration 8,300 GSF

• The building’s mechanical and electrical systems are critical to the functionality of the building, because of the ASTM conditions. A critical component of best value is your mechanical and electrical subcontractors.

These should be identified, along with their experience relative to facilities for USDA Cotton and also large projects on the Texas Tech campus.

• The mechanical system consists of water-cooled heat recovery chillers, condensing boilers, built-up air handlers, and complex controls. This is a high-end mechanical system, requiring specialized expertise in the mechanical trades. Subcontractors who can demonstrate proficiency in installation of large systems demonstrate best value to the government.

• Project schedule shall include time for commissioning and completing the building, ready for occupancy.

Project Information

Project Background:

This facility will electronically classify cotton samples taken from bales at gin locations around the Lubbock area. During the peak cotton season, upwards of 50,000 samples per day will be tested and classified. The new facility may operate on multiple shifts 24 hours daily. This laboratory will be strictly environmentally controlled.

Solicitations:

Refer all questions to Beverly Brown, contracting officer at beverlys.brown@usda.gov . Questions must be received in writing 10 days prior to date of receipt of proposals.

TCEQ Storm Water Permit:

NOI from General Contractor and Texas Tech prior to any work.

Project Information Proposal Requirements

Proposal Requirements

Proposals are due on February 25, 2020 at 4:00 PM EST (1-hard copy in sealed envelopes or package) and, ( emailed to Beverly Brown at beverlys.brown@usda.gov) A signed Standard Form 1442, w/ completed block 14, 17, 19, 20a, 20b, and 20c.

• Evidence of an active SAM registration.

• Pricing Breakdowns per Evaluation Factors for Award pgs 32-

35.

• Project information on relevant experience.

• Team Resumes.

• Past Performance.

Proposal packages shall not be more than 50 pages total by page counter.

Performance and Payment Bonds due 10 days after award.

Liquidated Damage amount is under review.

Proposal Requirements (cont.)

Project Information Proposal Requirements

Evaluation Criteria – Best Value Price Relevant Experience

Projects $10m to $25m within the last 5 years

• Similar Building Construction

• Similar Building Systems

Project Examples – 2 to 3 key projects

• References with emails

Technical Approach Project Management Quality Control Safety and Execution of work (schedule-critical path method)

Evaluation Criteria Project Team

Personnel Qualifications for all team members.

Project Management Chart.

Commitment to maintain the team.

Potential to self-perform work.

Past Performance Quality of Work of key project examples.

On Time Project Delivery Reference Checks

Project Schedule Schedule

• Post on betaSAM January 17, 2020

• Pre-Proposal Meeting February 6, 2020

• Written Inquires Rec’d by February 15, 2020, EOB

• CSP Due (EST) 4:00 PM, February 25, 2020

• 1 Bound Hardcopy and,

• Email to Beverly Brown

• Estimated Selection March 16, 2020

• Estimated NTP + March 18,2020;start work NLT

Precon Mtg 10 days after NTP

• Substantial Completion Est. 15 Months from NTP

• Final Completion 30 Days after SC

Project Information Proposal Requirements

Don’t Forget

Responses are DUE at 4:00 PM EST, Tuesday, February 25,

• Submit 1 Bound Hardcopy to 100 Riverside Parkway, Suite

101, Fredericksburg, Virginia 22406 Atten: Beverly Brown

• And, emailed to Beverly Brown at beverlys.brown@usda.gov

• Responses Should be Bound, Tabbed, and Clearly Identified with the Project Name and Number Responses are Presented on the Correct…

DATE, TIME, & PLACE

All requests for information to Beverly Brown, in written form.

USDA – Cotton Classing Facility @ TTU Competitive Sealed Proposal Pre-Response Meeting Thursday, February 6, 2020 • 1:00 p.m. CST

QUESTIONS?

SITE VISIT !

(new location and existing facilities)

Thank you for attending

Please provide your contact information to beverlys.brown@usda.gov

Remember to check the betaSAM @ http://beta.sam.gov/ and type in 12474020R0002 regularly for any addenda.

16-07 USDA Cotton Classing Lab - Pre-Response Attendees Summary Meeting Date Meeting Duration Number of Attendees Meeting ID February 6, 2020 12:42 PM CST 61 minutes 7 320-116-909

Details Name Email Address Join Time Leave Time Time in Session (minutes)

+18062061593 1:01 PM 1:02 PM 0

+18062061593 1:02 PM 1:41 PM 38

+18064385598 12:45 PM 12:52 PM 6

+18064385598 12:59 PM 1:17 PM 18

+18064385598 12:55 PM 12:55 PM 0

+18064385598 12:54 PM 12:55 PM 1

+18064385598 12:44 PM 12:52 PM 7

+19152386400 1:00 PM 1:16 PM 15

Alfred Martinez 1:39 PM 1:43 PM 4 Gabriel Luna 1:15 PM 1:43 PM 28 O'Jay Barbee 12:45 PM 1:42 PM 57 Rick Richeda rick.richeda@ttu.edu 12:42 PM 1:43 PM 61