Attachment 02 SOW.doc

12456820Q0001

SRS Hot Springs, AR Lawn Maintenance

ATTACHMENT 02

SPECIFICATIONS/SCOPE OF WORK

LAWN MAINTENANCE SERVICES

USDA FOREST SERVICE

SRS FORESTRY SCIENCES LABORATORY

HOT SPINGS, AR

1 – GENERAL

1.1 – SCOPE

Contractor is to furnish all necessary labor, supervision, and materials necessary to perform all required lawn maintenance services for the Southern Research Station-Forestry Sciences Laboratory located in Hot Springs, AR. The facility is located within National Park boundaries. Physical address is 607 Spring Street, Hot Springs, AR 71902.

The contract will be awarded for a twelve month Base Period and four (4) twelve month Option Periods. Mowed area is estimated to be approximately 1 acre. The contractor is required to provide lawn care maintenance/services as described in this Statement of Work, every two weeks during the time March – November, and once per month from December – February.

PERIOD OF PERFORMANCE

BASE PERIOD:

February 1, 2020 through January 31, 2021

POTENTIAL OPTION YEARS:

OPTION YEAR 1:

February 1, 2021 through January 31, 2022

OPTION YEAR 2:

February 1, 2022 through January 31, 2023

OPTION YEAR 3:

February 1, 2023 through January 31, 2024

OPTION YEAR 4:

February 1, 2024 through January 31, 2025

FEDERAL HOLIDAYS

New Year’s Day

Labor Day

Martin Luther King Jr’s Birthday

Columbus Day

Washington’s Birthday

Veterans’ Day

Memorial Day

Thanksgiving Day

Independence Day

Christmas Day

1.2 – GOVERNMENT-FURNISHED PROPERTY

The government will not provide resources for this service. The Contractor will provide any and all labor and equipment necessary to perform the lawn maintenance services at this location.

1.3 – WORK SCHEDULE

All work will be done during normal working hours (8:00 AM – 4:30 PM), Monday thru Friday except for federal holidays.

2.0 – PERFORMANCE REQUIREMENTS

Keep grounds and lawn mowed, flower beds weeded, hedges trimmed, blow debris from sidewalks and roadway, remove fallen leaves and litter as needed.

Lawn maintenance will be completed two times during the months of March-October (8 months) on a two week schedule (weather dependent). During the months of November-February (4 months) leaf and debris removal will occur one time per month.

Absolutely no weed control/herbicides are authorized for use under this contract.

Litter and large sticks/branches shall be collected and disposed of prior to performance of other lawn maintenance tasks. Yard debris must be properly disposed of in a location specified by the COR. It is the contractor’s responsibility to take away and properly dispose of all litter collected.

All clean up shall be finished the same day as the work is done.

Contractor shall blow leaves and needles off of sidewalks, parking lots, and other hard surfaced areas. Care shall be taken not to blow or rake landscape mulch out of place.

Weeds may be removed by pulling or cutting only.

The Contractor shall furnish all necessary types of power equipment, hand tools, and other pieces of equipment required to maintain service.

Contractor shall park, load and unload equipment outside of the National Park boundary. There are no available storage facilities for Contractor owned equipment or supplies on site.

2.1 – INSPECTION AND ACCEPTANCE

Inspection of work performed under this contract will be made by the Contracting Officer’s Representative (COR) or the designated Government technical Monitor as the work progresses at such intervals as are necessary to insure compliance with the contract specifications and provisions. Upon completion of the work, the COR shall make an overall inspection of the work completed. If the work is not accepted by the COR, the contractor shall complete any remedial work required for acceptance. Phillip Jordan, 501-623-1180 ext. 110, will be the COR at this location.

2.2 – EQUIPMENT REQUIREMENTS AND TRANSPORTATION

All equipment proposed to be used for performance of the work shall be of the size, type, number and in such condition to properly pursue the requirements of this contract. Equipment must be capable of mowing, weeding, edging, trimming, and blowing needles/clean-up operations necessary to meet the requirements of this contract.

The Contractor's proposed equipment shall be made available for inspection prior to mobilization to site location. Equipment will be inspected for safety and fitness for use. If at any time during the course of this contract the equipment is deemed unsatisfactory, the COR may order removal and may require a satisfactory replacement, at Contractor's expense.

2.3 – FINAL CLEANUP

Before final acceptance, all areas occupied by the Contractor in connection with the work shall be cleaned of all contractor’s rubbish, excess materials, temporary structures, and equipment, and all parts of the work area shall be left in a neat and presentable condition.

3.0 – CONTRACT AUTHORITY

Except as specified herein, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as part of this contract. The CO is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor effects any change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. In the event the contract administration is transferred to a new CO, notification to all parties concerned shall be provided within 30 days of the change.

3.1 – CONDUCT

All work under this contract shall be performed in a skillful and workmanlike manner. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor shall be responsible for taking such disciplinary actions with respect to the employee(s) as may be necessary.

The CO may, in writing, require the Contractor to remove any employee the CO deems incompetent, careless, or otherwise objectionable, for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property. Contractor personnel may not smoke on Government premises unless in designated smoking areas.

3.2 – CONTRACTOR REPRESENTATIVE

The Contractor shall designate, in writing to the Contracting Officer (CO) a Contractor Representative which will be responsible for the performance of the work. The Contractor Representative will have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. The Contractor Representative will be available by means of a communication system so the Contractor may respond in person or by phone within 1 hour during normal duty hours or within 12 hours after normal duty hours. The name of this person shall be submitted to the CO within five (5) workdays of contract award and within one (1) workday of any change(s). The Contractor Representative must be able to read, write, and speak English.

3.3 – DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The CO designates the COR. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract.

The COR should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the CO. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the CO should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

4 – SAFETY AND SECURITY

4.1 – GOVERNMENT NOT LIABLE FOR ACCIDENTS AND EXPOSURES

The Government will not accept any liability for accidents and exposures resulting from work under this contract, except in cases in which it is shown that there was a direct action of the Government or its employees which caused the accident or exposure. Otherwise, the Contractor retains responsibility for accidents and exposures that occur during work under this contract. The contractor shall train all employees, independent contractors and subcontractors, performing under this contract in the safe operation and use of equipment that is to be used in the performance of this contract in accordance to manufacturers’ recommended training and operation specifications and in accordance to OSHA guideline.

Safety: The Contractor shall conduct its operations in strict conformance with all United States Department of Agriculture, United States Forest Service, and all applicable provisions of 29 CFR 1910 and 1926 of the Occupational Safety and Health Act. The Contractor shall implement a suitable safety program for employees performing work under this contract. The Contractor shall display the appropriate caution signs when performing work in any area take all necessary precautions to ensure no damage to vehicles, personnel, or structures from flying rocks and debris. No firearms will be permitted on the premises.

Emergencies: Contractor shall immediately report fires by calling 911, and report any hazardous conditions to the COR, and notify the COR when an unauthorized or suspicious person is seen on the premises. Contractor shall report any items in need of repair to the COR. Contractor shall immediately notify the COR if any problems are encountered either with the alarm or if any keys are lost. In the event that there is an onsite emergency and the buildings need to be evacuated, the Contractor’s employees shall comply with the evacuation of the building(s) as directed by the police and/or fire officials.

4.2 – PERSONAL PROTECTIVE EQUIPMENT

1. The contractor will train all employees in the safe operation and use of equipment that is to be used in the performance of this contract.

2. Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

3. Defective or damaged personal protective equipment shall not be used.

4. The contractor shall assure that each employee wears foot protection that provides adequate traction, ankle support, and enclosed toe area.

5. The contractor shall provide, at no cost to the employee, and assure that each employee who works in an area where there is potential for head injury from falling objects or flying objects wears a hard hat that meets the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

6. The contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

7. The contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise e.g., leaf blower.

4.3 – BASIC FIRST AID

Basic first aid supplies shall be maintained, available and under the charge of the person using motorized equipment. The supplies shall include supplies that are commonly found in a standard First Aid Kit, such as the type found for camping use or carried in motor vehicles.

4.4 – POLICY ON PREVENTION OF WORKPLACE VIOLENCE

The Forest Service is committed to creating and maintaining a work environment in which all people are treated with dignity, fairness, and respect, and are free from harassment. This commitment extends to all Forest Service employees, contractors, and anyone who does business with us. We will hold any employee who engages in harassing behavior accountable. We can only take action when we are aware of the behavior, and encourage anyone who experiences or witnesses harassment by a Forest Service employee to immediately report it. Reports can be made to any Forest Service management official or by calling our Harassment Reporting Center toll free at (844) 815-8943. For more information, read the full Anti-Harassment Policy.

The Harassment Reporting Center was established in November 2017 to provide a dedicated resource to report harassment within the Forest Service. The Harassment Reporting Center is available 7 days a week from 7:00 a.m. to 11:00 p.m. Eastern by calling their toll-free number – (844) 815-8943.

5 – PAYMENT

Contractor is responsible for submitting a monthly invoice in the IPP invoicing system. Payment will be made monthly in arrears for work satisfactorily completed upon receipt of a proper invoice submitted via the www.IPP.gov interface. The Government has 30 days to pay an invoice once a proper invoice has been submitted.

6- COR-CONTRACTING OFFICER REPRESENTATIVE

Phillip Jordan

Email: phillip.n.jordan@usda.gov Telephone: 501-623-1180+110 Attachment 02