12445121B0001 Vesuvious Pipeline OH questions matrix AO 6-21-2021.doc

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445121B0001 Vesuvious Pipeline OH (Please read instructions on back before completing form.)

6-3-21 email

Bidder Comment: Can you add us to your plan holders list so we will receive any and all Addendums?

Resolution: You can follow the solicitation on sam.gov and it should notify you if changes occur. You should still check sam.gov for any updates.

6-4-21 email

Bidder Comment: What time is the precon on 6/11 and where will the meeting be held?

Resolution: Page 37 of 41 of the SF1442:

Date: June 11, 2021

Time: 10:00 am local time

Location: Ironton District Office (6518 SR 93, Pedro OH)

6-3-21 email

Bidder Comment: Is directional drilling of the HDPE in the open trench applications acceptable?

Resolution: As per the Engineering plans and specifications.

Directional drilling is only allowed where indicated on the plans (4” line and 2” line). The rest of the project is to be open trench installation.

6-3-21 email

Bidder Comment: HDPE is typically not required to be bedded in open trench applications, will the bedding be required in open trench applications?

Bedding is required to no less than 1’-0” over pipe. Where unsuitable material or bedrock is encountered, trench shall be over-excavated by 4” minimum and bedded uniformly compacted with #57 stone.

6-3-21 email

Bidder Comment: If additional directional boring is acceptable, will the clearing in grubbing be required in those areas not disturbed by the installation?

If additional boring is approved, clearing and grubbing in these areas shall be reviewed and approved at time of installation by the C.O.

6-11-21 written question

Bidder Comment: Do Tree stumps need to be removed Resolution: As per the Clearing and Grubbing Specification. All stumps are to be removed off Government property.

6-11-21 written question

Bidder Comment: Fittings are specified as name brand. Are “equal” products allowed.

Resolution: As per the Submittal Procedures Specifications.

Contractor musty provide documentation of the original specified product and the Contractor proposed product in a side by side comparison that demonstrates the proposed product meets or exceeds the original.

6-11-21 written question

Bidder Comment: How often to pressure test pipeline?

Resolution: As per Water Utility Distribution Piping Specifications.

All joints shall be uncovered at the time of pressure testing in the presence of the C.O. No joints can be covered until testing on a section is completed.

6-11-21 written question

Bidder Comment: Can rolled PE be straightened and used in place of sticks?

Contractor musty provide documentation of the original specified product and the Contractor proposed product in a side by side comparison that demonstrates the proposed product meets or exceeds the original. Section 331100 Water Utility Distribution Piping states “Pipe shall be furnished in standard laying lengths not to exceed 50 feet and no shorter than 20 feet.”

6-11-21 written question

Bidder Comment: Can offerors’ get copies of the soil borings Resolution: Attached

6-11-21 written question

Bidder Comment: Is compaction testing required?

Resolution: As per Earth Moving Specification. Contractor will engage and pay for a qualified geotechnical engineering testing agency to perform tests and inspections.

6-11-21 written question

Bidder Comment: Does Quality control have to be separate from Contractor?

Resolution: As per Earth Moving Specification. Contractor will engage and pay for a qualified geotechnical engineering testing agency to perform tests and inspections.

6-11-21 written question

Bidder Comment: Are there on-site office requirements?

Resolution: As per Temporary facilities and controls specifications. Contractor shall provide temporary utilities, support facilities, field offices, sanitary facilities, protection, and controls for construction activities in accordance with this specification and FAR 52.236-10. Any need of the contractor for on site offices shall be requested and approved by the CO.

6-11-21 written question

Bidder Comment: Can the concrete anchors be pre-cast?

Resolution: Anchors can be precast with factory test results for precast structures.

6-11-21 written question

Bidder Comment: Is aggregate bedding required for the entire pipeline?

Resolution: All pipeline is to be bedded with #57 aggregate bedding material.

6-11-21 written question

Bidder Comment: Does an employee need to be certified in HDPE welding?

Resolution: As per Water Utility Distribution Piping specification. A factory qualified joining technician as designated by pipe manufacturer or experienced. Trained technician shall perform all heat fusion joints. Provide proof of qualification for all labor involved with HDPE pipe.

6-11-21 written question

Bidder Comment: Can flanged or mechanical valves be used.

Contractor musty provide documentation of the original specified product and the Contractor proposed product in a side by side comparison that demonstrates the proposed product meets or exceeds the original.

6-11-21 written question

Bidder Comment: Who pays for flush water? And is there a rate?

Resolution: As per Water Utility Distribution piping specification. Contractor shall coordinate and pay for water usage with the public water supplier.

6-11-21 written question

Bidder Comment: What material is the existing pipe under the lake?

Resolution: As per the engineering plans. Connect to existing 4” HDPE waterline

6-11-21 written question

Bidder Comment: Is additional boring allowed.

Resolution: Some additional boring may be allowed if requested and approved by the CO.

6-11-21 written question

Bidder Comment: Is “Buy American” a requirement in this contract?

Resolution: Yes. See Attachment A. 52.225-10 Notice of Buy American Act Requirement—Construction Materials (MAY 2014) Page 35 of pdf and page 38 of pdf for certification requirement.

6-11-21 written question

Bidder Comment: Are there any “bat” restrictions.

Resolution: AS per the Clearing and Grubbing specifications. Any live or dead shagbark hickory that may need to be removed shall first be approved for removal by the CO.

6-11-21 written question

Bidder Comment: Can a line item be added for bedding material?

Resolution: Bidders are cautioned to bid the project as designed. At this time all pipeline is to be bedded.

6-11-21 written question

Bidder Comment: Can an ATV be used to make a site visit?

Resolution: Any bidder wishing to use an ATV for a site visit must get approval from the Ironton District Ranger first. 740-534-6500

6-11-21 written question

Bidder Comment: Can bidder’s get a copy of the attendance sheet?

Resolution: Attached

6-11-21 written question

Bidder Comment: How much snow fence is required.

Resolution: 4’ tall orange safety fence shall only be required upon locating trees that will need to be protected during construction. This is planned to be minimal.

6-11-21 written question

Bidder Comment: Where is the fire fill pipe location (to be removed)?

Resolution: Sheet C-122 of the engineering plans approximately at sta. 210+00.

6-11-21 written question

Bidder Comment: Where are the utilities in the campground?

Resolution: As per the Earthmoving specification. The locations of existing utilities shown on the drawings are approximate. Contractor shall repair at his own expense any damaged utilities shown on the drawings. Contractor shall repair at the Government’s expense any underground utilities not shown on the drawings.

6-11-21 written question

Bidder Comment: What are the options if bedrock is encountered during boring operations?

Resolution: The contractor shall submit any change in plans for boring operations to the CO for approval prior to completing the changes.

6-11-21 written question

Bidder Comment: How can a bidder access the site before bid due date?

Resolution: Any bidder wishing to schedule a site visit must make an appointment with the Ironton District Ranger office first. 740-534-6500

Bidder Comment: Dwg C-001 General Note #8 points to the Contractor to be licensed in the state/county of the project site. Do you have to be licensed in Ohio?

Resolution: You/Partner must be licensed in the state of Ohio to be eligible for award

Bidder Comment: Does mobilization include pipe, fittings and structures or can they be billed separately as stored materials?

Resolution: Mobilization does not include stored materials, if authorized. Stored materials, when authorized, may only be invoiced upon receipt by the government at the predetermined, secure storage location.

Bidder Comment:

Resolution:

Bidder Comment:

Resolution:

INSTRUCTIONS FOR COMPLETING SD FORM 818

Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

Column 3 – Enter the appropriate information.

Column 4 – Enter the appropriate information.

Column 5 – Enter the appropriate information.

Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

PAGE

SD FORM 818, JAN 09

PREVIOUS EDITION IS OBSOLETE