12445021Q0040 Amend 003.pdf

(x)

12445021Q0040 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

ATLANTA GA 30309-2449

STE 876S

1720 PEACHTREE ST NW

USDA-FS CSA EAST 10

08/16/20210003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/16/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

LIST OF CHANGES:

This RFQ Amendment includes a revised SOW and Answers to the Questions received.

Second paragraph:

Q1: The preventive maintenance shall include changing all filters, adjusting all building thermostats to standard settings, adjusting, and cleaning all vents and ductwork, as needed.

Please clarify the scope of work required for ductwork cleaning?

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

KEITH D. FRIOT

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

8 Sep 21

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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12445021Q0040/0003

A1:This vent/ductwork cleaning is only ¿surface¿ cleaning (inside the building what the eyes can see). In other words, what the internal client can see from inside the building, i.e. vents, etc. this is not ¿in-depth¿ cleaning. In other words, it does not include the ductwork that cannot be seen (above ceiling). See additional language in updated SOW.

Q2.1: Preventive maintenance inspections are to include necessary replacement of all lubricants, coolant, belts, hoses, and minor parts (less than

$300 per item).

Please clarify if minor parts less than $300.00 will be reimbursed on the monthly PM invoice?

A2.1: No, parts under $300 will not reimbursed.

These need to be accounted for under the Firm

Fixed Price PM Line Items. Note that while the

Government issued bid schedule must be completed, Offerors are encouraged to submit additional offers based on alternate terms and conditions and alternative line items. See FAR 52.212-1(e) referenced in the solicitation and paraphrased below:

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal

Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.¿

Q2.2: Please clarify if the time to replace and outsource those minor parts will be reimbursed on the monthly PM invoice?

A2.2: Labor to associated with replacement of parts will not be reimbursed. Any necessary parts replacement is intended to be performed while on-site during scheduled PM. See FAR 52.212-1 (e) for the option to submit multiple offers.

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Sponsored by GSA

FAR (48 CFR) 53.110

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Third paragraph:

Q3.1: Parts requiring replacement during scheduled maintenance visits that are more than

$300 per individual item are eligible to be reimbursed under the reimbursable parts line item but will require COR approval prior to replacement. Reimbursement is based on the actual cost of parts and materials to the Contractor;

profit and overhead will not be allowed. Requests must be accompanied by a supplier invoice that would also be uploaded in IPP with the vendor invoice. We understand that this will applied on parts cost ranging from $301.00 to $2,499.00.

A3.1: This may also apply for parts above

$2,500.00. If parts are above $2,500.00 the contractor is required to provide competitive quotes or documentation supporting lack of competition for those parts, when seeking COR approval for replacement parts. See FAR 52.212-1

(e) for the option to submit multiple offers.

Q3.2: Please clarify how the government will compensate for contractor's time to replace and outsource these parts? Will it be reimbursed on the monthly PM invoice?

A3.2: Labor costs to associated with replacement of parts will not be reimbursed. Any necessary parts replacement is intended to be performed while on-site during scheduled. Labor costs to associated with replacement of parts will not be reimbursed. See FAR 52.212-1 (e) for the option to submit multiple offers.

Seventh paragraph:

Q4: The Government reserves the right to purchase parts through any procurement means available and/or required by Federal regulation. These parts would be provided to the contractor for replacement on the next monthly scheduled visit.

Please clarify how the government will compensate for contractor's time to replace government furnished parts? Will it be reimbursed on the monthly PM invoice?

A4: The Government reserves the right to procure parts outside of the contract, however this is

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12445021Q0040/0003 not the Government¿s intention. The contractor will be required to request COR approval for replacement of all reimbursable parts. If the

Government chooses to procure parts outside of the contract, they would be provided to the contractor as Government Furnished Parts to be installed during the next scheduled PM. Labor costs to associated with replacement of parts will not be reimbursed. Any necessary parts replacement is intended to be performed while on-site during scheduled. See FAR 52.212-1 (e) for the option to submit multiple offers.

Period of Performance: 10/01/2021 to 09/30/2022

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice

Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury.

All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S.

Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)