C04 RFQ LMIR Final.pdf

Land Management Integrated Resources BPA Call

Revised 04-02-2026 Page 1 of 10

Issue Date: July 13, 2026

Due Date/Time: July 27, 206

Contractor:

Enter BPA No.

12363N2__A______ Project Name Paddy Mountain Resiliency

BPA RFQ or Call No.

12444726Q0040 Location George Washington & Jefferson NFs

Set-Aside Small Business__X__ Unrestricted_____ This will only be sent out to the current BPA Award Holders as of Issue Date.

Contractor: Confirm business size by NAICS code below: Small___ Large___ Initial:______

NAICS Code Exception if Applicable:

Award Information

___X____This is a single award call order. Contractor must provide pricing for all items listed under Box 20.

______This is a multi-award call order. Contractor needs to only provide pricing for all items listed under the specific award(s) they are interested in.

Contractor:

UEI:

Email:

Issuing and Billing Office:

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

NAICS Code (per Scope of

Work)

21.

ESTIMATED

QUANTITY

22.

UNIT OF

MEASURE

23.

UNIT PRICE

24.

AMOUNT

0001 Project Management & Coordination 541620 1 Task $ $ 0002 Environmental Analysis (NEPA) 541620 1 Task $ $

0003 Regulatory Compliance 541620 1 Task $ $

0004 Public Engagement Support 541620 1 Task $ $

0005 Geospatial & Mapping Products 541620 1 Task $ $ 0006 Specialist Resource Analyses 541620 1 Task $ $

0007 Decision Documents 541620 1 Task $ $ 0008 Project Record & Documentation 541620 1 Task $ $ 0009 Botanical Surveys 541620 5000 Acres $ $

00010 Staff Services 541620 1 Task $ $

Remarks: All clauses and provisions in the base BPA award are applicable to call orders, however clauses and/or provisions in BPA Call Orders take precedence. See Attachments for additional terms and conditions. The Period of Performance for this Call Order is from the Date of Award through 12/31/2028 Specific item due dates or deliverable due dates are mandatory, not arbitrary, and must be met accordingly, regardless of the final period of performance date.

Total Price:

Contractor: (Name, Signature, and Date)

Date:

Requested By: (Name and Signature)

COR: Faires, Charles

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Ordered By: (Name and Signature)

Contracting Officer Keith Friot

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1. DESCRIPTION/STATEMENT OF WORK

The Contractor will assist the USDA Forest Service in completing all environmental analysis and documentation for the Paddy Mountain Resiliency and Restoration Project. This includes NEPA compliance, specialist reports, geospatial analysis, BA/BE preparation, public engagement support, and the development of a full Environmental Assessment (EA), Decision Notice (DN), and FONSI.

2. SPECIFICATIONS:

Work includes preparing technical environmental reports, conducting GIS analysis and creating maps, supporting public meetings, documenting environmental effects, ensuring Forest Plan and regulatory compliance, producing NEPA documents using Government templates, and maintaining a complete, organized, 508-compliant project record.

2.1 Key Personnel and Required Qualifications or Certifications

(a) The Contractor must assign to this contract the following key personnel:

Interdisciplinary Team Leader/Project Manager, biologists, botanists, foresters, hydrologists, soils specialists, fuels specialists, GIS specialists, and NEPA planners. Personnel must hold relevant science degrees and have 5–7+ years of experience in their disciplines, with demonstrated experience in NEPA analysis, field surveys, modeling, and technical reporting.

(b) During the first ninety (90) days of performance, the Contractor must make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor must notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor must submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor must provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

2.2 Government Property FAR 52.245-1 GOVERNMENT PROPERTY (SEP 2021) The Government will furnish geospatial datasets, templates, example reports, and access to required systems.

All Government-provided data, field notes, maps, and electronic files are Government property and must be returned. Contractors may not retain or reuse data and must delete all Government-related files from non-federal systems after contract completion.

3. PROJECT LOCATION AND DESCRIPTION

The project area is approximately 30,000 acres in Shenandoah County, VA and Hardy County, WV, managed by the Lee Ranger District of the George Washington & Jefferson National Forests. The project aims to restore

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4. INSPECTION AND ACCEPTANCE:

4.1 FAR 52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

a. Definition. “Services”, as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

b. The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

c. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

d. If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

e. If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may—

1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

2) Reduce the contract price to reflect the reduced value of the services performed.

f. If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may—

1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

2) Terminate the contract for default.

4.2 CONTRACTOR INSPECTION PROCEDURES

(A) General Instructions

1) The Contractor shall conduct inspections of ie. treatment units and record the results using procedures described herein. Inspections shall be maintained concurrent with contract work. Completed inspection forms shall be made available to the Government within 24 hours of completion of each ie. treatment unit and will remain part of the permanent contract file.

2) By submission of inspection forms to the Government, the Contractor is considered to be certifying that the unit is satisfactorily completed and that the inspection forms reflect the work accomplished.

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3) The Contractor shall submit legible inspection forms. Illegible and incomplete forms shall be returned to the Contractor for correction and re-submission.

4) In the event the Contractor falsifies inspection results, as determined by the Contracting Officer, the

Government may declare the Contractor to be in default of the contract. Additionally, the Government may refer such falsifications to the US Attorney’s Office for possible prosecution pursuant to 18 U.S.C.

1001 (Falsification of Government Documents) or 18 U.S.C. 287 (Fraud).

4.3 GOVERNMENT INSPECTION PROCEDURES – COMPLIANCE INSPECTION:

(A) The COR, or a designated inspector, will conduct compliance inspections while work is in progress, usually daily at first, to assure that work is proceeding satisfactorily. Compliance inspections will be accomplished by 100 percent visual inspection of each treatment unit and will be based on adherence to the required specifications / cutting prescriptions.

(B) The Contractor shall notify the COR when units are completed prior to his moving out of the general area. Compliance inspections will be conducted within three (3) business days of completion of treatment units and the Contractor notified of any part of the unit(s) requiring additional work or rework.

Work will be accepted on the basis of visual inspection for compliance with specifications on areas reported as completed by the Contractor.

5. POST AWARD CONFERENCE

A post award conference with the successful offeror maybe required. It will be scheduled within 10 days after the date of contract award. The conference will be held virtually.

6. EVALUATION CRITERIA:

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 using the criteria below. Award will be made to the offeror representing the best value to the Government.

1. Technical Capability The Government will evaluate the extent to which the quote demonstrates:

• Understanding of the Statement of Work (SOW) requirements;

• Ability to perform all tasks, including NEPA documentation, technical specialist reports, GIS work, public engagement support, and project-record management;

• Qualifications of proposed key personnel.

Quotes that fail to demonstrate capability to meet SOW requirements may be deemed technically unacceptable.

2. Past Performance The Government will evaluate recent and relevant past performance related to:

• NEPA environmental analyses (EA/EIS), interdisciplinary technical reporting, GIS and modeling tasks, and field surveys on federal/state land management projects.

The Government may use information from references provided, CPARS, or other

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Government sources.

3. Price Price will be evaluated for reasonableness and overall best value in relation to the technical capability and past performance.

Best-Value Determination The Government will make a best-value decision where non-price factors, when combined, are more important than price. The Government may select a higher-priced quote if it provides greater technical value or reduced performance risk.

7. SUBMISSION REQUIREMENTS .

Quoters shall submit a single electronic quote (PDF or Word) by the deadline listed in the

RFQ.

Email submissions must be sent to the Contract Specialist at the address specified in the RFQ and MUST include the RFQ number in the subject line. 12444726Q0040 Paddy Mountain Resiliency and Restoration Project

Your quote must contain the following:

1. Cover Page o Company name, address, UEI, point of contact, phone, and email.

o Confirmation that the quote is valid for 90 days.

1. Technical Approach (3–5 pages recommended) o Brief description of how you will satisfy ALL tasks in the Statement of Work.

o Summary of staff roles and capability to meet required deliverables and schedule.

2. Key Personnel o Résumés for required specialists listed in the SOW (e.g., IDT Lead, biologists, botanist, hydrologist, forester, GIS specialist).

3. Past Performance o Up to three relevant projects demonstrating experience with NEPA EA/BE/BA, technical reports, GIS analysis, environmental modeling, or field surveys.

4. Pricing o Completed pricing table covering all required SOW tasks.

o Separate line-item pricing for any optional units (e.g., GIS specialist week, forester week).

5. Required Forms o Completed Experience Questionnaire (if applicable).

o Acknowledgment of all amendments.

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Quotes must be complete, compliant with the RFQ and SOW, and emailed before the submission deadline. The Government is not responsible for late or incomplete submissions.

8. CONTRACTING OFFICER’S REPRESENTATIVE:

Name: Faires, Charles

Address: George Washington & Jefferson NFs

9. LIST OF ATTACHMENTS

The following attachments are made as part of this solicitation and any resultant contract.

Title Pages Attachment 1 Scope of Work 48 Attachment 2 Maps 2 Attachment 3 Experience Questionnaire 3 Attachment 4 Deliverables Table 4 Wage Determination 3

March 2025 Class Deviation

This Call Order incorporates two FAR class deviations to ensure compliance with Executive Orders 14148, 14173, 14168, and 14208, issued since January 20, 2025. It also removes references to AGAR clauses and provisions that have been rescinded. These updates reflect recent policy changes and remove outdated requirements, as detailed below.

The following FAR provisions and clauses are hereby removed in their entirety from the LMIR

BPA:

• 52.222-21 Prohibition of Segregated Facilities

• 52.222-26 Equal Opportunity

• 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026/1

1/This provision was removed to comply with the Executive Order 14236 titled "Additional Rescissions of Harmful Executive Orders and Actions," dated March 14, 2025.

The following FAR clauses now include deviations to align with recent Executive Orders:

• 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)

• 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

• 52.223-1 Biobased Product Certification (MAY 2024) (DEVIATION FEB 2025)

• 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024)

(DEVIATION FEB 2025)

Ther following references to AGAR Clauses and provisions are hereby removed to comply with AGAR Rule 2024-22463 (89 FR 81014):

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• AGAR 452.211-74 Period of Performance (FEB 1988)/2

• AGAR 452.215-73 Post Award Conference (NOV 1996) /2

• AGAR 452.219-70 Size Standard and NAICS Code Information (SEP 2001) /2

• AGAR 452.236-72 Use of Premises (NOV 1996) /2

• AGAR 452.236-77 Emergency Response (NOV 1996)

• AGAR 452.236-78 Fire Suppression and Liability (MAY 2014)

• AGAR 452.237-74 Key Personnel (FEB 1988) /2

2/AGAR clauses and provisions that were included in full text have been retained, with only the AGAR reference removed.

The following AGAR clauses is hereby included:

• AGAR 452.236-70 Emergency Response, Fire Suppression and Liability (NOV 2024)

All call orders will incorporate these changes by reference at award.

Disclaimer: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

In advancement of Section 2 of Executive Order 14208, the removal of requirements related to Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in purchases of food service wares, including paper straws. In addition to removing requirements related to Executive Order 14057, the attachment also reflects recent updates to Code of Federal Regulation citations for the U.S. Department of Agriculture’s BioPreferred® Program, a statutory purchasing preference program.

These class deviations will remain in effect until rescinded or incorporated into the FAR.

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As prescribed in AGAR 433.104-4 (a)(5)(ii), the following Notice for Filing Agency Protests shall be included in every solicitation.

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1. Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2. Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3. Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1. Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2. Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3. Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4. Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

5. Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6. Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.

Page last modified on October 15, 2025 mailto:SPE.inquiry@usda.gov

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FAR Overhaul | FAR Companion Guide

Oct 30, 2025

The Federal Acquisition Regulatory Council has released an update to the FAR Companion as part of the ongoing Revolutionary FAR Overhaul (RFO) Initiative, in accordance with Executive Order 14275 and OMB Memorandum M-25-26.

The following RFO update was posted on October 30, 2025:

• FAR Companion, Version 2.0, includes the initial release of FAR Companion (FC) parts 2, 3, 7, 13, 14, 15, 16, 17, 19, 20, 21, 22, 23, 24, 25, 27, 30, 32, 37, 41, 42, 44, 45, 47, 48, 52, and 53.

• Version 2.0 also includes updates to previously released content: update to FC 8.104 pertaining to “required use” contracts and providing more information and resources on Category Management, including beta version content of the Category Management Buying Guide; update to FC 8.401 pertaining to evaluation factors; updates to FC 8.401(b) and FC 12.301 removing references to debriefings; new annotation under FC 8.401(b) related to sole source justification content for FSS orders; new annotation under FC 12.001 related to contracting methods for commercial construction; update to FC

11.204 to clarify brand name or equal as distinct from brand name justifications under FAR 6.104; updates to thresholds referenced due to the October 1, 2025 inflation adjustment rule; various citation corrections throughout; and changed “Reserved” to “No additional guidance” when the FAR Companion does not provide any practice recommendations for that associated FAR part.

• FAR Companion, Version 2 is posted on www.acquisition.gov/far-overhaul.

To view the FAR Companion, Version 2.0. inclusive of all parts and updates, visit: https://www.acquisition.gov/sites/default/files/page_file_uploads/far-companion.pdf

To view all available rewritten FAR Parts and agency deviations, visit: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.

Stay informed. View the latest FAR Overhaul news and announcements at: https://www.acquisition.gov/far-overhaul.

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