Attachment 7 - Questions and Answers.pdf

Solicitation 12444126Q0057 Grandfather Ranger District - West - Janitorial Services for Recreation Facilities at Pisgah National Forest, North Carolina

1. Is a pre-quote site visit available or recommended? If so, please provide the date, time, meeting location, and included sites.

A formal site visit is not scheduled and is not mandatory. However, the Government strongly encourages offerors to independently visit the publicly accessible recreation sites to assess travel distances, road conditions, and site access. No coordinated group walkthrough will be conducted.

2. Attachment 1 lists Old Fort Gateway Trailhead line items (9 and 10) as “Janitorial Cleaning 1x per week” and “Garbage Collection 1x per week,” but also lists the service days as Thursday and Monday.

The SOW states 2x per week. Please confirm the correct frequency.

The correct frequency is 2 times per week (Thursday and Monday), as stated in the Statement of Work Section 5.0. The Schedule of Items will be updated to reflect 2x per week, not 1x per week

3. SOW Section 2.0 states the Government will award a firm-fixed-price contract, while Section 7.2 refers to providing personnel “at the time of a BPA Call issue.” Please clarify whether this is a standalone contract or a BPA with calls.

This procurement is a standalone firm-fixed-price contract. The reference to “BPA Call” in SOW Section

7.2 is an error and will be corrected.

4. SOW Section 5.0 lists the second period for Catawba Falls Trailhead as “Jan 1 2026 – March 31 2027.”

We believe this should be 2027. Please confirm.

Correct - the period should read:

January 1, 2027 – March 31, 2027.

This will be corrected in the SOW

5. Are all four sites publicly accessible without escort, and should offerors notify a point of contact before visiting?

All listed sites are public recreation facilities and are accessible without escort during normal hours.

Offerors may visit independently. Notification to the USFS personnel is optional and not required for site visits.

6. The SOW states the biobased product list must be submitted with the initial proposal. Please confirm whether this list is required at quote submission and whether a specific format is required.

Yes - the biobased product list is required at the time of quote submission, as stated in the SOW. No specific format is required. Offerors may submit the list in a format of their choosing, provided it includes:

• Product name

• Manufacturer

• Cost

• Intended use (as specified in the SOW)

Solicitation 12444126Q0057 Grandfather Ranger District - West - Janitorial Services for Recreation Facilities at Pisgah National Forest, North Carolina

7. The SOW states the Government will provide toilet paper and trash bags monthly. Where are these picked up, and what is the approximate monthly quantity?

Trash bags and toilet paper have historically been picked up at the office after coordinating with USFS personnel. We may be able to arrange a drop-off location closer to the work site. Quantities vary depending on use patterns. The incumbent picked up supplies weekly.

8. Can the Government provide approximate refuse volume/weight or historical disposal data to support pricing?

We do not have a volume or weight estimate for the trash. It varies significantly throughout the year, and this information is not tracked. Contractors will need to estimate based on the number of trash cans provided