C04f_SOW_revision 02_8.19.26_12444026Q0178.pdf

US Department of Agriculture (USDA)

Statement of Work Jack Creek Recreation Area Janitorial Services & Trash Removal with Grounds Policing Ouachita National Forest, Poteau-Cold Springs Ranger District

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks ................................. 4-5

4.0 Government Furnished

5.0 Schedule & Deliverables ............................................ 5-6

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology

Standards Attachments

Project This is a firm-fixed price contract to provide janitorial services and trash removal with grounds policing at Jack Creek Recreation Area on the Poteau-Cold Springs Ranger District located within the Ouachita National Forest.

Contractor will be awarded base contract with 4 option years. Jack Creek Recreation Area is located off of Jack Creek Road, Booneville, Arkansas 72927. (Latitude 35.033930, Longitude -93.848630).

General Information

1.0 Scope of Work

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform janitorial service and trash removal with grounds policing with the recreation area as defined in this Performance Work Statement. The contractor shall meet the standards in this contract. Contractor will be responsible for furnishing toilet paper for restrooms.

Toilet paper will be soft, two-ply type of toilet paper. Contractor will be responsible for supplying trash bags in the trash receptacles. Trash bags will durable, a minimum of 3-mil or greater in thickness, and fit the trash cans appropriately. Contractor will adhere to the schedule outlined by the Contracting Officer Representative nominated to oversee the success of the contract in hand. Transportation of solid waste shall be transported in a state approved vehicle that prevents litter or garbage from scattering in transit. Trash must only be disposed of at state approved site.

1.1 Period of Performance

Base Year: Date of Award – May 31, 2027 Option Year 1: June 1, 2027 – May 31, 2028 Option Year 2: June 1, 2028 – May 31, 2029 Option Year 3: June 1, 2029 – May 31, 2030 Option Year 4: June 1, 2031 – May 31, 2032

1.2 Availability of Funds & Modifications

Each year, we will exercise a modification to whether contract funding is available of not. The modification to your contract will occur before the end of the current period of performance. This will prevent your contract from being closed. For example, you will receive notification of award modification for the new option year before June 1 every year. If your contract is funded, it will have the appropriate funds included in the statement. If the contract is not funded the following clause will be outlined in the contract: FAR 52.232-18 Availability of Funds:

Funds are not presently available for this contract. The Governments obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

2.0 Background

Jack Creek Recreation Area is home to a campground, day-use area, and trailhead for Hole in the Ground hiking trail. The campground is first-come, first-served with five campsites, each equipped with a picnic table, charcoal grill, and fire ring. There is eight 2-bin trash receptacles, two information boards, and short walking trail to the day use area located in the campground. More amenities include a highly trafficked, designated swim site, CCC-built pavilion, two vault toilets, four, and a brick and mortar changing station. Amenities within the day-use area include charcoal grills, picnic tables, and a large parking area.

Contractor Requirements

3.0 Technical Requirements / Tasks

3.1 Basic Services: The contractor shall provide janitorial services and solid waste removal services with grounds policing at Jack Creek Recreation Area.

3.2 Task Heading; Janitorial Service – Janitorial services will be conducted in day use area in the building that houses two vault toilets and the changing station. Services will be conducted in the least disruptive manner to forest visitors. Postpone cleaning actions, if necessary, when units are in use. Notify COR or Inspector of any malfunction or vandalism found.

3.2.1 Open doors and close facility with signs during cleaning operations.

3.2.2 Windows shall be cleaned, outside of riser (toilet) shall be scrubbed clean and sanitized, the inside of the riser shall be cleaned to the bottom of the riser. Riser seat will be cleaned and sanitized. Remove all fecal matter and stains. Clean all associated exposed surfaces with the appropriate cleaning agent or disinfectant. Wipe down and dry all exposed surfaces. Deodorizer shall be applied after each cleaning.

DO NOT DISPOSE ANY CLEANING ITEMS IN VAULT.

3.2.3 Wash, wipe down and dry, all walls, doors, ceilings and handrails with appropriate cleaning agent and disinfectant. DO NOT DISPOSE ANY CLEANING ITEMS IN VAULT.

3.2.4 All chrome surfaces shall be cleaned and free from stains and smears.

3.2.5 Clean all trash cans with the appropriate cleaning agent and disinfectants. Remove trash liner and replace, wipe down all exposed surfaces.

3.2.6 Sweep and mop floors. Clean with appropriate cleaning agent or disinfectant. Remove excess water with squeegee or other effective methods. POWERWASHING OF FACILITY IS NOT AUTHORIZED.

3.2.7 Toilet paper dispensers shall be cleaned and inspected daily for function; refill as needed.

3.2.8 Toilet paper will be replaced with clean and dry toilet paper. Soft, 2-ply toilet paper will be used.

3.2.9 Remove spider webs, insect carcasses, insect nests, wasp nests and dirt dauber nests from interior and exterior of the vault toilet building, changing station, and pavilion

3.2.10 Sweep and clean concrete walkways to, from, and around buildings. Remove trash and bugs as necessary.

3.2.11 Ensure signs are free of dirt and graffiti.

3.3 Task Heading; Trash Removal with Grounds Policing –services will be conducted in the campground and day use area. Trash and debris shall be removed from the trash receptacles, changing station, grills, and fire rings.

Services will be conducted in the least disruptive manner to forest visitors. Postpone cleaning actions, if necessary, when units are in use. Notify COR or Inspector of any malfunction or vandalism found.

3.3.1 Grounds Policing: Prior to removal of trash, police the ground by walking all general use areas, parking lot, and swim site; picking up trash, bottles, cans, glass, and obvious litter within the general use area, campground, pavilion, parking area, and swim site.

3.3.2 Police picnic units and keep them free of litter including bottle caps and cigarette butts (Do not perform litter pick up in units that are occupied).

3.3.3 Large debris items, such as discarded tires, and dead animals are to be reported to the COR to decide for removal.

3.3.4 Removal ashes and remnants from charcoal grills and fire rings. Dispose of burnt trash in trash bags and remove from recreation area. Ashes can be dispersed on the ground if there are no visual signs of non-woody, burnt debris. DO NOT discard ashes in view of forest visitors.

3.3.5 Trash Removal: Perform solid waste removal of all bins and cans.

3.3.6 Open back door of trash bin and tilt liner holder out to remove trash liner.

3.3.7 Replace trash liners with new ones. (Never leave a bin empty with no trash liner)

3.3.8 Pick up all waste which spills during removal process.

3.3.9 Clean and wipe down all trash bins, inside and out, with disinfectant cleaner. Pressure washer is allowed.

4.0 Government Furnished

4.1 The Contractor shall furnish all labor, supervision, transportation, equipment, toilet paper, trash bags and cleaning supplies and materials required to perform work under this contract. Toilet paper will be a minimum of soft, two-ply toilet paper and size to fit toilet paper dispensers. All trash bags and liners must have a thickness of

3.0 mil or greater.

4.2 Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.3 Equipment: The Contractor shall furnish all equipment used to perform work under this specification; all must be in good operating and mechanical condition and shall comply with safety requirements and equipment owner manual instructions.

4.4 All contract employees must wear proper personal protection equipment (PPE) while performing work tasks.

4.5 The government will issue a Yale key to access the toilet paper. A specific key will be issued to access the building where the water spicket is located.

5.0 Schedule / Deliverables

5.1 Schedule for Mandatory Site Visit

5.1.1 COR & Technical Contact will be available for site visits before 5:00 pm on Thursday, August 20 & Friday, August 21.

To schedule site visit, please email COR, Macy Walston, macy.walston@usda.gov .

mailto:macy.walston@usda.gov

5.2 Schedule for Janitorial Services at Jack Creek Recreation Area

Recreation Site Facility Schedule for Janitorial Services

Jack Creek Day Use Area

2 vault toilets, 8 rolls of TP Changing station

March 1st - Memorial Day: Monday & Friday (26 service days)

Memorial Day - Labor Day: Monday, Wednesday, Friday (41 service days)

Labor Day - October 15, Monday & Friday (12 service days) 79 total service days

5.3 Schedule for Trash Removal with Grounds Policing at Jack Creek Recreation Area

Recreation Site Facility/Amenity Schedule for Janitorial Services

Jack Creek Campground & Day Use Area

4 campsites Pavilion Misc. Signs 8, 2-bin trash receptacle 8 Charcoal BBQ Grills Swim Site Parking Lot General Use Area 5 Fire Rings 4 picnic units

March 1st - Memorial Day: Monday & Friday (26 service days) Memorial Day - Labor Day: Monday, Wednesday, Friday (41 service days) Labor Day - October 15, Monday & Friday (12 service days) 79 total service days

5.4 Deliverables

5.4.1 Timely submission of deliverables is essential to successfully completing this requirement. Schedules for deliverables are specified in Exhibit A below. All deliverables shall be prepared and submitted according to format, content, and schedule described in the SOW. See exhibit A.

5.4.2 Invoicing: The contractor shall invoice once per month within 14 days after each month through IPP. In addition, submit a copy via email to Macy Walston, COR, at macy.walston@usda.gov.

Exhibit A Key Deliverables Item No. Deliverable Objective Due

1 Service Invoice Submit monthly invoice describing services completed and the number of service days performed.

Within 14 days of the end of each month.

2 IPP Invoice Complete electronic invoices through IPP payment system to receive payment.

Within 14 days of the end of each month.

6.0 Travel

The road to Jack Creek Recreation Area is a paved Forest Service Road designated for passenger vehicles. All services will be performed either in the campground or day use area. Shortest route to Jack Creek Rec Area is 34 miles starting from Poteau-Cold Springs District Office (1541 State HWY 248, Waldron, AR 72958). Depending on route taken, the duration of travel could increase. Contractor is responsible for all travel and vehicle maintenance costs.

mailto:macy.walston@usda.gov

7.0 Contractor’s Key Personnel

The following personnel are considered key personnel by the government: Macy Walston, Contracting Officer Representative (COR) and James Billings, Technical Contact. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00 p.m., Monday thru Friday except when the government facility is closed for administrative reasons.

8.0 Security Requirements

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

9.0 Data Rights

None-Applicable

10.0 Section 508 – Electronic and Information Technology Standards None-Applicable

Attachment #1