Questions_Answers_25Sep25.pdf
PDF 262 KB Posted
- Solicitation number
- 12443925Q0027
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Questions and Answers (Q&A) file for Solicitation 12443925Q0027 for Janitorial Services at Lee Ranger District and North River Ranger District in the George Washington and Jefferson National Forests, Virginia. The solicitation covers custodial services for two locations: the Lee Ranger District Office & Bathhouse (8,660 sq ft total) in Edinburg, VA, and the North River Ranger District Office and Work Center (10,838 sq ft total) in Harrisonburg, VA. The previous contract was held by Reliance Contractors, with a total value of $143,850 for the base and four option years.
Key details include a pre-bid conference and site visit scheduled for 02 Oct 2025, with the first location at the North River Ranger District Office at 0900 hours and the second location at the Lee Ranger District Office at 1300 hours. Cleaning can be performed between 0800 and 1630 hours, with night and weekend work preferred. The contracting agency will provide a key to the contractor, and interested parties must coordinate cleaning hours with the Contracting Officer Representative (COR). Potential bidders are advised to refer to specific pages in the solicitation for submission requirements, evaluation criteria, and other detailed instructions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| A-3_Experience Questionaire.pdf | ||
| A-1_SOW.pdf | ||
| A-4_Past Perf Questionnaire.pdf | ||
| A-5_SCA WD 2015-4309 Rev 29_Rockingham.pdf | ||
| A-6_SCA WD 2015-4333 Rev 31_Shenandoah.pdf | ||
| A-2_Schedule of Items.pdf | ||
| 1449_Clauses.pdf |
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Text version
25 Sep 2025
Questions and Answers
Solicitation: 12443925Q0027; Janitorial Services for Lee Ranger District and North River Ranger District, George Washington and Jefferson National Forests, VA
1. Can we submit our bid package via your email, or is physical submission by mail required?
Answer: See page 16, paragraph 3) of the solicitation.
2. Will the contract be awarded based on the lowest bid amount?
Answer: See pages 17 and 18 of the solicitation for Evaluation.
3. Are you able to share the previous contract value and the bid documents that were submitted for the last award?
Previous Award:
Contract #: 12443921P0024 Reliance Contractors
SAM UEI: NW6STGAALU25
Base & 4 Options: $143,850 Total
4. Could you please confirm which documents are required to be submitted along with the bid?
Answer: See pages 15 through 18 of the solicitation for Instructions to Offerors.
5. Is the on-site walkthrough mandatory?
Answer: Not mandatory, however please refer to pages 2 or 19 of solicitation for further information.
6. Do we need to pay for the consumables? If yes, Could you please share the approximate supply expenses from recent years, especially for items such as toilet paper, hand tissues, and paper towels?
Answer: Please read Section 3.0, Contractor Requirements, page 3 of the Statement of Work for further information.
Please read Section 4.0 – Government Furnished, page 8 of the Statement of Work for further information.
7. We are currently reviewing Solicitation 12443925Q0027 – Custodial/Janitorial Services at Lee and North River Ranger Districts. In the SAM posting, it is noted:
“Pre-bid Conference and Site Visit has been updated (locations have been switched). Please see page 2 of solicitation for date, time, location and page 19 for how to RSVP.”
However, after reviewing the solicitation package posted on SAM (including the SOW and attachments), we were unable to locate the referenced site visit details or RSVP instructions.
Could you kindly confirm the date, time, location, and RSVP process for the pre-bid conference / site visit, or advise if an updated solicitation document will be provided?
Answer:
Page 2 of solicitation:
Page 19 of solicitation:
8. Between what hours can the sites be cleaned?
Answer: Offices are open between 0800 to 1630 hours. Prefer night and weekend work is acceptable. Hours are to be coordinated with the Contracting Officer Representative (COR). A key is provided to the contractor.
File details come from the government source that posted it. Updated .