124151 O3 Addendum One SPB 27.docx

This is a Solicitation Addendum One document issued by the State of Nebraska, Nebraska Game & Parks Commission, revising the schedule of events for a tree clearing service contract at Merritt Reservoir Wildlife Management Area. The solicitation (Number 124151 O3) seeks comprehensive tree removal services across approximately 216.6 acres in Cherry County, Nebraska, including eastern red cedar, Rocky Mountain juniper, and scattered ponderosa pine. The revised procurement schedule establishes key deadlines: Intent to Attend Solicitation Conference submission by January 16, 2026, at 5:00 p.m. Central Time; written questions due by January 28, 2026, at 5:00 p.m. Central Time; and electronic solicitation responses required via ShareFile by February 10, 2026, at 3:00 p.m. Central Time. The mandatory solicitation conference is scheduled for January 21, 2026, from 10:00 a.m. to 3:00 p.m. at 88079 State Highway 97, Valentine, Nebraska. The state anticipates posting an Intent to Award by February 20, 2026, with contract finalization by March 4, 2026, and final award by March 5, 2026. The contract term runs from execution through June 30, 2027, with potential extension by mutual agreement.

Work must be divided into units of at least 50 acres, with 50 percent completion required in the first year and 50 percent in the second year. Contractors must be capable of removing materials through mulching and cutting/piling methods, with opportunities to negotiate reduced per-acre rates in exchange for removing and utilizing merchantable timber. Work is restricted to dry or frozen ground conditions and limited by specific timeframes to avoid interference with campground operations and the Nebraska Star Party. Bidders must comply with standard state contractual requirements, including registration with the Nebraska Secretary of State, and maintain insurance coverage of $2,000,000 Commercial General Liability, statutory Workers' Compensation, and $1,000,000 Commercial Automobile Liability. No advance payments are permitted, and the contract is subject to legislative appropriation of funds. Prospective bidders are responsible for monitoring the State Purchasing Bureau website for all addenda and amendments, with electronic submission via ShareFile being mandatory and no exceptions made for technology issues.