124151 O3 Addendum One SPB 27.docx

This is a Solicitation Addendum One document issued by the Nebraska Game & Parks Commission establishing a revised schedule of events for a tree clearing service contract at Merritt Reservoir State Recreational Area. The project encompasses approximately 216.6 acres requiring removal of eastern red cedar, Rocky Mountain juniper, and scattered ponderosa pine through mulching and cutting/piling methods across grasslands and wetlands in Cherry County, Nebraska. Bidders must be capable of dividing work into units of at least 50 acres, with 50 percent completion required in the first year and 50 percent in the second year. A mandatory solicitation conference is scheduled for January 21, 2026, from 10:00 a.m. to 3:00 p.m. at 88079 State Highway 97, Valentine, Nebraska. The deadline to submit intent to attend the conference is January 16, 2026, at 5:00 p.m. Central Time. Written questions are due by January 28, 2026, at 5:00 p.m. Central Time, with state responses to be posted by February 4, 2026. Electronic solicitation responses must be submitted via ShareFile by February 10, 2026, at 3:00 p.m. Central Time, with the solicitation opening occurring via Webex at 2:00 p.m. Central Time the same day. The state plans to post an Intent to Award by February 20, 2026, with contract finalization by March 4, 2026, and award by March 5, 2026. The contract term runs from execution through June 30, 2027, with potential extension by mutual agreement.

The project requires bidders to obtain and maintain specific insurance coverage, including $2,000,000 Commercial General Liability, statutory Workers' Compensation, and $1,000,000 Commercial Automobile Liability. Contractors may negotiate reduced per-acre thinning rates in exchange for removing and utilizing merchantable timber, subject to specific removal conditions, creating potential cost offsets through marketable material removal. Work is restricted to dry or frozen ground conditions and limited by specific timeframes to avoid interference with campground operations and events such as the Nebraska Star Party. The contract is subject to legislative appropriation of funds with no advance payments permitted. All bidders must be registered with the Nebraska Secretary of State and comply with standard state contractual provisions, including civil rights laws and Americans with Disabilities Act requirements. Bidders are responsible for checking the State Purchasing Bureau website for all addenda or amendments, and exceptions will not be made for technology issues related to late electronic file submissions.