124150 O3 Addendum Four Q&A SPB 26.docx
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- Solicitation number
- 124150 O3
- Issued by
- Cherry County, Nebraska
About this file
This is a Solicitation Addendum Four Questions and Answers document issued by the Nebraska Game & Parks Commission (NGPC) for Tree Clearing at Merritt Reservoir Wildlife Management Area. The solicitation requests tree clearing services across approximately 4,262.5 acres, including grasslands and woodlands, with the removal of Eastern Red Cedar and Rocky Mountain Juniper trees. The solicitation opened on January 8, 2026, with a response deadline of February 10, 2026, at 2:00 p.m. Central Time. A mandatory bidders conference was held on January 21, 2026, from 10:00 a.m. to 2:00 p.m. at Merritt Reservoir State Recreational Area. The intent to award is scheduled for February 20, 2026, and the contract term runs from March 9, 2026, through June 30, 2027, with no renewal options mentioned. The addendum clarifies that the project will be awarded to a single contractor and establishes that all acres must be completed by the June 30, 2027 deadline, eliminating the previous requirement for specific acreage completion by July 31, 2026.
The addendum provides critical operational specifications addressing bidder inquiries regarding treatment methods, slope limitations, and project responsibilities. Trees 20 feet tall or less must be mulched, along with any trees over 20 feet tall with a diameter at breast height of 6 inches or less; trees exceeding these dimensions may be either mulched or cut and piled, though mulching is preferred. Operations are restricted to areas with slopes of 35 percent or less, with slope maps to be provided to the awarded contractor. The State of Nebraska is responsible for burning tree piles or hiring a contractor for this work at a later date. Contractors must register with the Secretary of State and Tax Commissioner after receiving an intent to award and prior to contract execution. Additionally, the addendum confirms that Skidder Bros is performing work under separate contracts in adjacent areas with completion scheduled for June 30, 2026, ensuring no concurrent operations within the solicited areas during the project period.
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Text version
SOLICITATION ADDENDUM FOUR
QUESTIONS AND ANSWERS
SOLICITATION NUMBER: 124150 O3
Tree Clearing at Merritt Reservoir Wildlife Management Area Opening Date: February 10, 2026, 2:00 p.m. Central Time Addendum Effective Date: February 4, 2026.
Questions and Answers
Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Question Number |
| RFP/ITB |
Section Reference
RFP/ITB
Page Number
| Question |
| State Response |
| 1. |
| I. Procurement Procedure |
| 3 |
| Are the additional contractors who added their names to the bid meeting sheet (weren’t printed) eligible to bid on this project? |
| Yes, they are. |
| 2. |
| I. Procurement Procedure |
| 3 |
| Do we need to be registered with the SECRETARY OF STATE/TAX COMMISSIONER when submitting the bid as a foreign entity or just before the contract is signed? |
| The Secretary of State Registration Requirement is after the Intend to award, and it is necessary to sign the contract. |
| 3. |
| II. Vendor Duties |
| 15 |
| While evaluating the sites, a company, Skidder Bros was seen already doing work seemingly within the areas covered by this solicitation. Are they working under additional contract for the same sort of work issued for adjacent areas or are they working on a separate treatment prescription? |
Will they be working concurrently within the areas solicited under this contract during the Period of Performance?
Skidder Bros is working under different contracts in specific areas, even though it is the same sort of work.
Current contract expires on June 30, 2026 with no renewals.
| 4. |
| V. Project Description and Scope of Work |
| 22 |
| In the woodland areas, are we to cut and mulch all cedar and juniper, or just those that are 6” DBH or less? |
| Specs state all trees 20 feet tall or less must be mulched, as well as any trees over 20 feet tall that have a diameter at breast height (DBH) of 6 inches or less. Trees over 20 feet in height with a DBH over 6 inches may be mulched or cut and piled. In general, however, we prefer to have as much mulched as possible. |
| 5. |
| V. Project Description and Scope of Work |
| 22 |
| Is there a slope maximum for operations or should we plan on treating on all areas mapped? |
| Any areas with a slope of 35% or less will be mulched. In many areas, areas with a slope over 35% have been mapped out of the project. |
Inclusions within the units that weren’t feasible to remove were left, with the understanding they likely would not be cut. Slope maps will be provided to the Contractor who is awarded the project.
| 6. |
| Section V |
| 23 |
| Is there any possibility of longer timeframe on completion? |
| The total project must be completed by June 30, 2027. |
| 7. |
| Section V |
| 22 |
| What amount are you calling for to be done by July 31? |
| The project timeline has been modified. There is no longer a requirement for a specific number of acres to be completed by the end of July 2026. Instead, all acres must be completed by June 30th, 2027. |
8.
| Is there any possibility of splitting WMA into more than one project. |
| No. The project will be awarded to a single contractor, as it has been bid. |
| 9. |
| Section V |
| 23 |
| Who is responsible for burning the piles of trees? |
| NGPC will be responsible for burning piles or hiring a contractor to burn the piles at a later date. |
| 10. |
| Section V |
| 23 |
| Can the whole root ball of the tree be removed? |
| No. As the specs state, trees will either be mulched or cut at ground level and piled. Contractors are not allowed to use any other method of tree removal. |
| 11. |
| Section V |
| 23 |
| Will the trees on the southwest steep slope end need to be cut? |
| Any area with a 35% slope or less is expected to be cut. There are several areas within the project units that are likely over this slope percentage and therefore are not expected to be cut. Slope maps will be provided to the Contractor who is awarded the project. |
This addendum will be incorporated into the solicitation.
SPB Form 26 Last Revised 4-17-2025
File details come from the government source that posted it. Updated .