Attachment 2 Statement of Work.pdf

1 | P a g e Brainard Lake Recreation Area Deferred Maintenance – Phase #1 Recreation Site Improvements Project

US Department of Agriculture (USDA)

Statement of Work (SOW)

Brainard Lake Recreation Area (BLRA) Deferred Maintenance –

Phase #1 Recreation Site Improvement Project (Updated)

Arapaho & Roosevelt National Forests & Pawnee National Grassland

Boulder Ranger District – Ward, Colorado

Prepared 11/22/2023

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Contents Project General Information

1.0 Background

2.0 Schedule of Items (SOI)

3.0 Scope of Work

Contractor Requirements

4.0 Technical Requirements / Tasks

5.0 Location

6.0 Evaluation Factors

7.0 Special Considerations

Appendix A – Project Site Locations Map Appendix B – Project Site Photos

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Project Brainard Lake Recreation Area (BLRA) Deferred Maintenance – Phase #1 Recreation Site Improvements Project

General Information

1.0 Background

Brainard Lake Recreation Area (BLRA) is a unique set of developed recreation sites that are nestled up next to the Indian Peak Wilderness Area on the Boulder Ranger District near Ward, Colorado. This project covers a few of these recreation sites including Niwot Picnic Ground, Red Rock Lake Fishing Site, Arickaree Picnic Ground, and areas immediately adjacent to Brainard Lake itself. This area is a heavily utilized recreation area for the winter and summer months. There are a lot of recreation opportunities within this area, and it sees approximately one-quarter of a million visitors annually. During the summer months this entire area is filled to capacity on weekends. Hiking, fishing, picnicking, and scenic driving are all common recreation activities present at these sites.

2.0 Schedule of Items (SOI)

SCHEDULE OF ITEMS

PROJECT NAME PROJECT TITLE DATE

Brainard Lake Recreation Area - Deferred Maintenance PHASE #1 - Recreation Site Improvements

Arapaho & Roosevelt National Forests & Pawnee National Grassland

ESTIMATOR(S)

SCHEDULE OF ITEMS (SOI)

Base Items Description

Method of

Measure Unit Quantity Unit Price TOTAL

1 Niwot TH - Mobilization L.S.Q. Each 1

2 Niwot TH - Demolition D.Q. Cubic Yard 42

3 Niwot TH - Clearing & Grubbing D.Q. Acre 0.4

4 Niwot TH - Picnic Sites D.Q. Each 7

5 Niwot TH - Compacted Aggregate Picnic Site Trails D.Q. Square

Foot 6200

6 Niwot TH - Compacted Aggregate Sidewalk D.Q. Square

Foot 1100

7 Niwot TH - Rock Retaining Wall D.Q. Square Foot 495

8 Niwot TH - Timber Steps D.Q. Square Foot 140

9 Niwot TH - Revegetation D.Q. Square Foot 3045

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10 Niwot TH - Parking Improvements L.S.Q. Lump Sum 1

TOTAL BASE ITEMS

Optional Description

Method of

Measure Unit Quantity Unit Price TOTAL

Items

1 Red Rock Lake - Demolition D.Q. Cubic Yard 97

2 Red Rock Lake - Clearing & Grubbing D.Q. Acre 0.8

3 Red Rock Lake - Picnic Sites D.Q. Each 4

4 Red Rock Lake - Compacted Aggregate Sidewalk D.Q. Square

Foot 1925

5 Red Rock Lake - Timber Steps D.Q. Square Foot 180

6 Red Rock Lake - Single Unit Toilet Construction L.S.Q. Lump Sum 1

7 Red Rock Lake - Revegetation D.Q. Square Foot 7050

8 Red Rock Lake - New Asphalt Parking Area & Gate D.Q. Square

Foot 3175

Red Rock Lake TOTAL

9 Arickaree PG - Demolition D.Q. Cubic Yard 114

10 Arickaree PG - Clearing & Grubbing D.Q. Acre 0.2

11 Arickaree PG - Toilet & Sidewalk L.S.Q. Lump Sum 1

12 Arickaree PG - Revegetation D.Q. Square Foot 355

Arickaree Picnic Ground TOTAL

TOTAL BASE PLUS OPTIONAL ITEMS

Electronic version of the SOI has also been provided to the contractor.

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3.0 Scope of Work

A. The proposed project’s goal is to reduce the deferred maintenance at three important and very high use recreation sites near Ward, Colorado. The reduction of deferred maintenance will be accomplished by renovating one (1) trailhead and two (2) picnic grounds, which may include replacing two (2) vault toilet structures, one (1) asphalt parking area, and associated sitework to improve accessibility to these recreation facilities. Sites include:

a. Niwot Trailhead

i. Base Items – the proposed project includes:

1. Demolishing and removing the existing timber parking barriers and retaining walls

2. Constructing accessible aggregate sidewalk

3. Constructing timber steps

4. Constructing rock retaining walls

5. Constructing accessible compacted aggregate trails

6. Renovating existing historic picnic sites

7. Constructing new picnic sites

8. Revegetation of disturbed areas

9. Parking lot improvements

b. Red Rock Lake Picnic Ground

i. Optional Items – the proposed project includes:

1. Demolishing and removing the existing vault toilet structure and asphalt curb

2. Constructing accessible compacted aggregate sidewalk and trail

3. Constructing timber steps

4. Constructing new picnic sites

5. Revegetation of disturbed areas

6. Constructing a new vault toilet structure

7. Replacing the asphalt parking area

c. Arickaree Picnic Ground

i. Optional Items – the proposed project includes:

1. Demolishing and removing the existing vault toilet structure and concrete sidewalk

2. Constructing a new vault toilet structure

3. Constructing accessible aggregate toilet access sidewalk

B. Optional Bid Items: Shall be valid for up to 90 days from contract award.

C. Period of Performance: The period of performance for this contract is from the notice to proceed through

November 15th, 2025. No work shall happen on weekends or Federally recognized Holidays. Work shall be allowed during daylight hours.

D. Project Site Requirements:

a. Contractor shall call for utility locates prior to any ground disturbance.

b. All three (3) of these recreation sites will remain open to the public during construction. Contractor shall install and maintain suitable barriers to ensure the protection of the public, employees, and facilities. All signs shall meet MUTCD standards.

c. Contractor may be allowed to temporarily close or block off traffic, with prior approval from the Contracting Officer, for the safety of the public.

d. Contractor shall be in compliance with current OSHA 1910 and 1926 regulations and requirements.

e. Any sub-contractors shall be under the superintendence by the Prime.

E. Inspection and Acceptance

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a. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and testing at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. See FAR Clause 52.212-4(a) contained herein. The contractor is responsible for adhering to the contract specifications and for quality control.

F. Contract Administration

a. Invoices - The following supplements the invoice terms contained within FAR 52.212-4(g) contained herein.

b. Payments will be made from the Contractor’s invoice(s). All invoices are to be submitted via the electronic Invoice Processing Platform (IPP) System. The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in previous communications from USDA and Treasury.

c. Payment for services rendered shall be made within 30 days following receipt of an invoice for the work.

The contractor shall submit invoices on a monthly basis and at the end of the month. If at any time the Contractor does not perform the services per the contract in a timely manner the Contracting Officer reserves the right to contract for the work with another party and will adjust payment accordingly.

d. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm Ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. Offeror must have an established account prior to commencement of work.

e. Invoice Processing Platform (IPP) does not allow for the contractor to change the description of the line items being invoiced against and therefore an itemized invoice must be uploaded as an attachment(s).

If the itemized invoice has not been reviewed and approved by the COR, the IPP payment request will be rejected. Please follow the minimum requirements to ensure a successful payment process.

G. Forest Service Representatives

a. The signing Contracting Officer for this contract/purchase order and will be the contact on all things concerning this contract, shall be determined at a later date. Their contact information will be provided.

b. The Contracting Officers Representative (COR) is Kamber Box, reachable at kamber.box@usda.gov.

c. The contract technical point of contact is Jared Smith, reachable at jared.a.smith@usda.gov.

H. Contract Administration

a. Contract Award: A written award or acceptance of offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

b. Notice to Proceed: The Contractor shall commence work upon receipt of a properly executed Notice to Proceed.

c. Changes: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this

IPP Invoice shall have the following areas completed at a minimum:

Invoice Number Invoice Date Bill Period Start Date Bill Period End Date Supplier Contact Name Supplier Contact Phone Contract Number

Itemized invoice shall include at a minimum:

Contractor Name & Address Contract number Invoice Number Description of Services or work completed.

Date of services or completion.

https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm mailto:kamber.box@usda.gov mailto:jared.a.smith@usda.gov

7 | P a g e contract the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

d. Unauthorized Instructions from Government or Other Personnel: The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

e. Designation of Contracting Officer’s Representative (COR): Designation will be made upon contract issuance of the contract and a copy of the designation letter will be furnished to the Contractor. Limits of authority are described in each designation letter.

f. Designation of Authorized Representative of the Contractor: The Contractor shall assign a member or employee who will act as Project Manager during the course of this contract or during the course of this project. The official shall be responsible for affording liaison between the contract forces and the contracting offices. This designation shall be in writing and a copy furnished to the Contracting Officer.

g. Contract Release: The following supplements the Payments clause in Section I: Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

h. Project Magnitude – (FAR 36.204) between $250,000 and $500,000.

Contractor Requirements

4.0 Technical Requirements / Tasks

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specification and provisions of the contract.

The project is the renovation of one (1) trailhead and two (2) picnic grounds which may include the removal and replacement of two (2) stick-built toilets, new asphalt parking area, accessible compacted aggregate pathways, renovation of existing historic picnic sites, construction of new picnic sites, and other recreation site elements like wayfinding signs. All Contractors shall visit the project sites and acquaint themselves with current conditions prior to submitting a bid for these services. During excavation, there is a high likelihood of encountering large boulders or rock materials, especially when excavating the toilet vault holes.

The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, County, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence.

5.0 Location

A. The BLRA is located approximately 23 miles north-west of Denver, Colorado or approximately 2 miles west of the town of Ward, Colorado.

B. Site Access

a. Direction to Brainard Lake Recreation Area from Boulder: Drive approximately 10 miles north of Boulder and then turn west onto Lefthand Canyon Drive. Drive west approximately 17 miles to the town of

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Ward. Turn north onto Highway 72 for approximately 100 yards and then turn west onto Brainard Lake Road and travel approximately 3 miles to the project sites.

i. Red Rock Lake Picnic Ground is approximately 0.25 miles west of the main Brainard Lake Recreation Area entrance gate and fee station on NFSR 112.0.

1. Coordinates: 40° 4'58.43"N, 105°32'27.87"W

ii. Niwot Trailhead is approximately 2 miles west of Red Rock Lake Picnic Ground on NFSR 112.0.

1. Coordinates: 40° 4'35.31"N, 105°34'38.38"W

iii. Arickaree Picnic Ground is approximately 0.3 miles north of Niwot Trailhead on NFSR 112.0.

1. Coordinates: 40° 4'44.84"N, 105°34'36.48"W

6.0 Evaluation Factors

The following factors shall be used to evaluate offers:

Technical and past performance, when combined, is of primary, but not exclusive or limiting importance. Pricing is an important but secondary factor. Award will be made based using best value.

1. Technical Capability - Viewed as a measure of, and is comprised of, each offeror’s relevant experience, past performance, and project technical approach.

a. The Experience Questionnaire Form shall be completed by each offeror or provide the same information in an alternative format.

i. The information from this form will be used to evaluate recent experience performing contract work. It will also provide contact information for previous projects that will be utilized in evaluating each offeror’s past performance.

b. Past performance is a measure of the degree to which an offeror, as an organization, has:

i. Satisfied its customers.

ii. Met required delivery date(s)

c. The Government will inquire about the following elements of past performance, which are all of equal importance in relation to each other:

i. Quality of the offeror’s work

ii. Customer satisfaction

iii. Timeliness of the offeror during performance and the final completion of the project

iv. Overall business relations

v. Price of three past relevant and similar magnitude projects within the last 5 years. For each past project cited, provide:

1. the name of the project,

2. the location of the project,

3. the total cost of the project,

4. brief narrative of the project (less than ½ page per project),

5. name of the Government Agency or company contracting the work,

6. the name and phone number of the Contracting Officer or project Engineer (if a non- government project) administering the project, and

7. any evaluation that you received.

2. Price – Provide your most competitive price. Note: unit price prevails; all pricings should be in the format of dollars and cents.

a. Cost Reducing Measures – prospective bidders may provide suggestions for reducing costs both during the bid process and during the construction phase.

EVALUATION OF OPTIONS

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Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

7.0 Special Considerations

The applicable Wage Determination for this work is WD SCA 2015-5483, Revision 10 Dated 23 December 2019. The USDA Forest Service may or may not inspect for the compliance to the stated wage determination, but the contractor should note that the accountability and compliance is mandated by the Department of Labor and can be inspected at any time, with or without the knowledge of consent of USDA Forest Service.

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Appendix A – Project Site Locations Map

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Appendix B – Project Site Photos

Niwot Trailhead – Existing timber boarders, timber parking barriers, and information kiosk to be removed. Moose interpretive sign to be re-used.

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Niwot Trailhead – Existing metal pedestal grill, fire ring, and picnic tables to be demolished and removed. Existing picnic sites to be renovated. Stone retaining walls are important and historic and will be protected during construction!

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Niwot Trailhead – Existing asphalt parking lot to be replaced and reconfigured.

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Red Rock Lake Picnic Ground – Existing toilet structure to be demolished and removed.

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Red Rock Lake Picnic Ground – Existing asphalt curb to be removed and asphalt parking lot may be replaced and restriped.