C04 Attachment 11 Q and A.pdf

Q1: Is Bio-Preferred required?

A1: Yes it is required, unless otherwise approved by the location COR

Q2: For the front entry way do we need to remove the pamphlets and clean

A2: No you do not need to remove the pamphlets to clean

Q3: Who is authorized to be in the office?

A4: Those who have been approved through the background approval process and have a PIV card issued to them. No underage persons are authorized with the exception of immediate family members. Authorized cleaners should also include anyone intended to cover for vacations or emergencies.

Q4: Are we responsible for dusting or cleaning pictures hanging in the office?

A4: Yes for dusting this includes if there happen to be any smudges on the glass of the pictures as well

Q5: What is the frequency of the requirement? 3 days or 5 days?

A5: The frequency required is 5 days

Q6: Can the dumpster outside of the building be used to throw away trash etc from the building?

A6: Yes for all trash, boxes etc from inside the building may be used to put trash

Q7: What are the high traffic areas in the office?

A7: The employee entrance on the side of the building and the back door entrance from the parking are for government vehicles and the front door are the highest trafficked areas for foot traffic daily.

Q8: What are the primary entrances and exits?

A8: The primary vendor entrance and exit is the door labeled employee entrance, currently with a push key code on the handle. This is the only authorized entrance and exit for vendors

Q9: Can there be a separation of government and vendor products on the shelves provided for storage in the closet?

A9: yes the location will annotate and separate this information

Q10: Is there an incumbent?

A10: yes the incumbent vendor is Eco-Friendly Cleaning Specialist LLC. The period of performance was 6/1/2021-5/31/2026. There was a 3 month extension approved also. Award #1240LS21P0052. . Total amount $93,173.88. 3 month extension amount was $4,436.82.

Q11: Will the award for this be based on LPTA or Best Value?

A11: this contract award will be evaluated by best value using the Comparative evaluation process as described in the solicitation

Q12: Will the contractor staff be issued PIV’s or just need to be qualified?

A12: All intended employees who will be entering the location must pass a background check and should be issued an ID/PIV to enter the building with. The location is attempting to change the lock system in the future that will require a PIV to be used for entry.

Q13: Is the wage determination required ($16.28/hr with health & welfare $5.55/hr)

A13: Wage Determinations are required by contracting to be sent and be available to all prospective vendors by obtaining the Department of Labors (DOL) current wage determination via SAM.gov and referenced in the solicitation. It is the responsibility of each vendor to adhere to the SCA or Service Contract Act and submit a quote that is in line with the DOL standards.

Q14: Is there a possibility to change the set aside from small business only to a targeted set aside i.e. SDVOSB/VOSB?

A14: At this time there is no intent to change the set aside for this project but there will be opportunities in the future that will be specified and set-aside for different socio-economic set-asides for competition

Q15: How will the government monitor the wage determination compliance requirements of the contract?

A15: FAR clause is required by contracting, COR can ask the employees if they are be paid correct wages, if discrepancy is found the issue is brought to the legal authority who is Department of Labor (DOL). If found to be liable for incorrect pay DOL may issue a notice requiring rectification to either or both the CO and the business. The CO would then send a memo to the vendor with directions regarding what needs to occur in the next steps.

Q16: Does the government reject excessively low and high quotes?

A16: Through price reasonableness the contracting officer should be, and will be for this contract, using price reasonableness to confirm with low quotes/offers and also with quotes that exceed the government cost estimate or fair and reasonable cost evaluated for the job.

Q17: How will the government determine price realism?

A17: Price realism is determined initially based on the government’s cost estimate, that include historical data, and current market rates. If a price appears to be low or is lower than the estimated cost then the Contracting Officer will reach out to the vendor to ensure they understand what the requirements of the contract are and confirm pricing and pay with the vendor to meet the requirement. Clarification or explanations will be requested.

Q18: how many windows are there for the building to be cleaned?

A18: There are 36 exterior windowpanes throughout the entire building. Not all windowpanes are the same dimension.