1240LS25Q0020 Ogden Aviation Facility Janitorial Combined Synopsis_RFQ.pdf

Solicitation Number: 1240LS25Q0020, Intermountain Region, Ogden Aviation Facility Janitorial

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2025-03.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 561720 Janitorial

Services and the Small Business Size Standard is $22.0 Million.

(v) Schedule of Items/Price Schedule

Base Year – April 1, 2025-March 31, 2026

Item Services Qty Unit of Issue Unit Price Total Price

001 Janitorial Services Ogden Aviation

Center –Intermountain Region-

Regional Office

12 Month $ $

Total Quote: $

Option Year 1 – April 1, 2026-March 31, 2027

002 Janitorial Services Ogden Aviation

Center –Intermountain Region-

Regional Office

Option Year 2 – April 1, 2027-March 31, 2028

003 Janitorial Services Ogden Aviation

Center –Intermountain Region-

Regional Office

Option Year 3 – April 1, 2028-March 31, 2029

004 Janitorial Services Ogden Aviation

Center –Intermountain Region-

Regional Office

Option Year 4 – April 1, 2029-March 31, 2030

005 Janitorial Services Ogden Aviation

Center –Intermountain Region-

Regional Office

Total Quote, Base Year Through Option Year 4: $

Indicate ability to Perform Per the Schedule Outlined in the Performance Work

Statement; Y or N:

Quoter’s Company Information

Name of Company (Please Print):

UEI NUMBER from SAM.gov:

Printed Name of Company Rep:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One Firm Fixed Price award will be made from this solicitation, contractors must submit pricing for all items. Only quotes to the nearest cent will be accepted.

(vi) Description of Requirement

Scope of Work:

This project requires the contractor to perform janitorial and cleaning services for Ogden Airport Hangar

Facility.

Description of Work:

The contractor is to furnish labor, supervision and cleaning fluids/solutions. All other materials and supplies necessary to perform the services described herein will be provided by the government.

Currently, the area to be cleaned or maintained consists of approximately 4,925 square feet of office, 5 restrooms, storage space and garbage cans in the hangar.

Conduct of Work:

Janitorial services shall be performed in accordance with the frequency schedule between the hours of

8:00 a.m. and 4:00 p.m., TWO (non-consecutive) days per week, Monday-Friday, unless otherwise directed by the Contracting Officer’s Representative. (example: once on Tuesday and once on Friday)

The contractor shall prevent their employees from disturbing papers on desks, opening drawers or cabinets, using telephones and office machines provided for official government use and see that all articles found by the contractor are turned into an official of the USDA Forest Service.

The contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed. In the event that a work schedule falls on a National Holiday (or the day the Holiday is observed) the services normally scheduled for that day shall be performed either the day before or the day after the holiday. All National Holidays are listed below:

New Year’s Day

Martin Luther King Jr.

Day

President’s Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

Government Furnished Property:

The Contractor shall be liable for all loss, or damage of Government furnished property until the completion and final acceptance of work required under this contract. Examples of government furnished property include, but are not limited to the following items:

Rags and Sponges Large Garbage Bags

Dusters Hand Soap

Paper Towels Trash Cans

Vacuum Cleaner and Bags Trash Can Liners

Toilet Tissue Rolling Trash Can with Supply Apron

Floor Brooms

These items will be available in the storage room in the Forest Service Office, as needed by the contractor.

Specifications:

Two Days Per Week:

OFFICE, BREAKROOM, CONFERENCE ROOM, COMMON AREA CLEANING

• Empty all trash containers, replace liners and remove to dumpster

• Vacuum all carpeting, including under desks and around each cubical, paper shredders and conference room

• Wipe down and disinfect exposed desktops, tables, counters, switch plates, telephones

• Wipe down breakroom and conference room tables and cabinetry

• Drinking fountains shall be cleaned with suitable scale remover and germicide

• Vacuum and mop all tile floors

• Empty paper shredder and replace liner

RESTROOMS

• Empty all trash, change liners and remove to dumpster

• Wipe down and sanitize all handles, sinks, light switches, toilets, splash areas

• Deodorize the room

• Clean and polish all glass, bright work, stainless and frames

• Clean sanitary cans

• Vacuum, mop, disinfect all floors

• Restock all paper goods when less than one quarter. Leave rolls on back of toilet when not completely empty

• Refill soap when needed

HANGAR

• Empty garbage cans (55 gallon), replace liners and remove to dumpster. Garbage cans that need emptying will be placed next to the janitorial closet.

Weekly

• Spot clean walls, door frames and window frames

• Clean entrance glass doors, partition glass, thresholds and frames

• Dust windowsills and frames removing spider webs

• Wipe out microwaves

• Remove mats from under desks, vacuum carpet, clean and replace mats

• Vacuum and mop vestibule

• Glass and kick plates on both sides of vestibule shall be cleaned and polished

Monthly

• Detail toilet bases and under urinals with a phosphoric scrub

• Dust blinds

• Vacuum all vents and diffusers

• Clean interior glass

• Do high dusting looking for insects, spider webs, etc.

• Remove spots from carpeted areas

• Wastebaskets shall be damp wiped inside and out

Other Services

• Every 4 months wash windows inside and out. Clean window tracks.

• Clean all venetian blinds during the months of March and September or at other times agreeable to the COR.

BioBased:

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002

(FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation

Management,” and the Federal Acquisition Regulation to provide bio-based products.

The Contractor shall utilize products and material made from bio-based materials (e.g., bio-based greases, bio based hydraulic fluids, bio based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the

Contracting Officer Representative (COR). The following is an example list of products that may be used in this contract for Janitorial Services for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to utilize the greatest number of bio-based products listed meeting the health and environmental specifications.

Adhesive and mastic removers

All-purpose cleaner

Bathroom cleaner

Carpet cleaners

Chrome polish/cleaner

Disinfectant sanitizer

Drain cleaners

Furniture cleaners and protectors

General purpose household cleaners

Glass cleaner

Gum remover

Heavy duty cleaner

Metal cleaners and corrosion removers

Microbial cleaners

Multipurpose cleaners

Neutral cleaner (liquid)

Solvent

Stain remover

Toilet bowl cleaner

Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio-based content as stated in the USDA Final Rule available at www.biopreferred.gov.

See also https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

In addition to the bio-based products designated by the U.S. Department of Agriculture in the Bio Preferred

Program, the Contractor is encouraged to use other bio-based products. Within thirty (30) days of contract award, the Contractor shall submit an Operations and Maintenance Plan. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the

COR in writing. The Plan must be reviewed and updated annually and is required by the Contracting

Officer’s Representative (COR).

The Plan must contain and define the following elements:

• The Contractor’s written policy stating its commitment to the use of bio-based products, employee health and safety, and sound environmental management practices.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category. The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of bio-based products;

proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide.

• A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the use of some bio-based products that may function differently than a conventional product. There we will look for a Contractor who will

(1) demonstrate products,

(2) when selected, offer any necessary training to all of the service staff http://www.biopreferred.gov/ https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

(3) be available with technical assistance to trouble shoot problems.

Work Standards:

The contractor shall exercise care in work methods to prevent damage to any office equipment, windows, materials, on desks, etc.

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting officer may, in writing require the contractor to remove from work, any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any government-owned property, or for unsatisfactory performance.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official government use.

Service Delivery Summary:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Specification

Section

Performance

Threshold

OFFICE, BREAKROOM, CONFERENCE ROOM, COMMON AREA

CLEANING SERVICES: Empty all trash containers, replace liners and remove to dumpster, Vacuum all carpeting, including under desks and around each cubical, paper shredders and conference room, Wipe down and disinfect exposed desktops, tables, counters, switch plates, telephones, Wipe down breakroom and conference room tables and cabinetry, Drinking fountains shall be cleaned with suitable scale remover and germicide, Vacuum and mop all tile floors, Empty paper shredder and replace liner

(vi) Not to exceed 2 customer complaints per month

RESTROOM CLEANING SERVICES: Empty all trash, change liners and remove to dumpster, wipe down and sanitize all handles, sinks, light switches, toilets, splash areas, Deodorize the room, Clean and polish all glass, bright work, stainless and frames, Clean sanitary cans, Vacuum, mop, disinfect all floors, Restock all paper goods when less than one quarter. Leave rolls on back of toilet when not completely empty, Refill soap when needed.

(vi) Not to exceed 2 customer complaints per month

HANGAR CLEANING SERVICES: Empty garbage cans (55 gallon), replace liners and remove to dumpster. Garbage cans that need emptying will be placed next to the janitorial closet.

(vi) Not to exceed 2 customer complaints per month

WEEKLY CLEANING SERVICES: Spot clean walls, door frames and window frames, clean entrance glass doors, partition glass, thresholds and frames, Dust windowsills and frames removing spider webs, Wipe out microwaves, Remove mats from under desks, vacuum carpet, clean and replace mats, Vacuum and mop vestibule, Glass and kick plates on both sides of vestibule shall be cleaned and polished.

complaints per month

MONTHLY CLEANING SERVICES: Detail toilet bases and under urinals with a phosphoric scrub, Dust blinds, vacuum all vents and diffusers, Clean interior glass, Do high dusting looking for insects, spider webs, etc., Remove spots from carpeted areas, Wastebaskets shall be damp wiped inside and out.

complaints per month

OTHER CLEANING SERVICES: Every 4 months wash windows inside and out. Clean window tracks, Clean all venetian blinds during the months of

March and September or at other times agreeable to the COR.

(vi) Not to exceed

2 customer complaints per month

GOVERNMENT AND CONTRACTOR RESPONSIBILITES

Government Responsibilities-The government will not be responsible for damage occasioned by fire, theft, and accident or otherwise, for damage to the Contractor’s and his/her employee’s personal belongings brought into the building.

Contractor Responsibilities-The Contractor shall not employ persons for work on the contract if such employee is considered by the Contracting Officer’s Representative (COR) to be a potential threat to the health, safety, security, general well-being, or operation mission of the Agency.

a. The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor or one of his/her employees, agents or subcontractors.

b. Anyone employed by the Contractor must be 18 (eighteen) years of age or older. No one under the age of

18 shall be permitted to work in the building or on the premises. The Contractor shall ensure that no one but the Contractor and/or his/her employees have access to the premises.

c. The Contractor is also responsible for ensuring that his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use government telephones or equipment, except as authorized, in writing, by the Contracting Officer’s Representative (COR).

d. The Contractor shall supply some type of identification that must be worn at all times while on the premises by the Contractor and his/her employees. (FAR 52.204-9 -- Personal Identity Verification of

Contractor Personnel).

IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel are required to identify themselves as contractors. In any situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees

e. The Contractor shall inform the Contracting Officer’s Representative (COR) of any items in need of repair/replacement.

f. Key Control – the Contractor will establish and implement methods of ensuring that all keys issued by the government are kept secure in the Contractor’s possession and are not used by unauthorized persons.

1. Keys issued by the government shall not be duplicated.

2. The Contractor will report the occurrence of a lost key to the contracting Officer no later than the next duty day.

3. The Contractor will be required to reimburse the government for replacement of locks or re-keying as a result of the Contractor loss of keys. In the event a mate key is lost or duplicated, all locks and keys for that system will be replaced by the government and the total cost deducted from the monthly payment due the Contractor.

4. It is the responsibility of the Contractor to prohibit the use of keys issued by the government to persons other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

g. Energy Conservation – Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required to remain on, are turned off in each room as work is completed.

MEASUREMENT AND PAYMENT

Payment shall be made on a monthly basis at the unit price per month in accordance with all work accomplished during each previously completed service period (month). If janitorial services begin or end mid-month, payment for that period shall be prorated based on a 30-day month.

INSPECTION AND ACCEPTANCE

Services performed under this contract shall be subject to inspection and acceptance by the government. The

Contracting Officer and Contracting Officer’s Representative will furnish the Contractor with written notice of any item not meeting contract requirements. If deficiency is not corrected within 24 hours, the contractor may be considered in default of the contract. Regardless of inspections by the government, the Contractor is responsible for self-inspection and maintaining work to the standards required in the specifications.

PERMITS AND RESPONSIBILITIES

The contractor shall be responsible for all damages to persons or property that occurs as a result of the

Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others during the performance of the work. After each period of cleaning or other service, the Contractor shall inspect the area for fire hazards, and turn off electric fans and all unnecessary lights. Outside doors and windows shall be closed and locked. The Contracting

Officer’s Representative (COR) will designate any lights which are to remain on for security.

USE OF PREMISES

The Contractor shall comply with the regulations governing the operation of premises, which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of government business. Only the Contractor or the Contractor’s designated representative will be permitted on the premises during the performance of the services for this contract. No children will be allowed to accompany janitors while in the performance of their work. Subcontractors shall not have access to the premises unless accompanied by the Contractor or his/her employees.

REGUALTIONS/POLICIES

All activities for this contract are governed by the applicable Federal Acquisition Regulations (FAR) as supplemented by the Department of Agriculture Acquisition Regulations (AGAR) and established local policy and procedures.

TRAVEL

Travel reimbursement is not authorized under this contract.

GOVERNMENT VEHICLES

For purposes of this contract, government furnished resources shall not include government vehicles, nor shall contractor personnel be allowed to ride in government vehicles without prior authorization by the Contracting

Officer.

SECURITY

The Contracting Officer’s Representative (COR) for this contract will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

All doors shall remain locked while Contractor performs the work and the Contractor shall ensure that all exterior doors are shut and locked prior to departure. The Contractor shall also ensure that all unnecessary lights and faucets are turned off, and all windows are closed.

All secured interior office doors shall remain locked while Contractor performs the work and the contractor shall ensure that those doors are locked and secured prior to departure. Offices shall only remain open while

Contractor is present.

The Contractor shall not adjust any mechanical equipment controls, shall report any fires and hazardous conditions, shall turn in lost and found articles, and shall notify the Contracting Officer’s Representative

(COR) when an unauthorized or suspicious person(s) is seen on the premises. The Forest Service reserves the right to perform security checks on Contractor employees.

TRAINING

The Contractor is responsible for all training for its employees except when training can only be provided by the Forest Service. Requests for training by exception must be provided to and approved by the CO prior to the government conducting training.

QUALITY

The Contractor shall develop and maintain a quality program to ensure the required services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports.

The Contractor shall implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the Description of Requirement.

The Contracting Officer’s Representative (COR) will perform bimonthly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the

Contractor will be informed and required to correct the deficiencies in accordance with FAR Clause 52.246-4

Inspection of Services Fixed Price. Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specification. The Contracting Officer’s Reprehensive (COR) will record the results of these inspections on a Quality Assurance Checklist (Attachment C). Inspection will be conducted more frequently as deemed necessary by the Contracting Officer’s Representative (COR).

Government Remedies:

The Contracting Officer shall follow FAR 52.249-8 Default (Fixed-Price Supply and Service), for

Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

Performance-Based Contracting:

Quality will be measured based on the standards and objectives listed in the Performance Requirements

Summary.

Awarded contract shall constitute the entire agreement including all terms and conditions applicable to the contract.

Questions regarding the training needs for your requirement may be addressed to the Office of the Assistant Secretary for Civil Rights (OASCR), Office of Contracting and Procurement (OCP), Office of Human Resources Management (OHRM), or Office of Information Affairs (OIA) as applicable.

Mandatory Contractor Training

(Applies to new service contracts awarded after November 1, 2023) (Applies to modified service contracts as applicable)

The contractor must ensure their employees (including subcontractor personnel) complete the training course(s) listed below in the frequency identified. The contractor must maintain records of course completion and provide them to the Contracting Officer or Contracting Officer Representative upon request.

Course Name Frequency

(Once, Quarterly, Annually, etc.)

Method of Training Length of

Training

Completion Date

Understanding and

Interrupting

Unconscious Bias

Annually AgLearn 90 minutes 90 days after assignment in

AgLearn

Anti-Harassment

Training: Identifying and Preventing

Workplace Harassment

Annually AgLearn 60 minutes 90 days after assignment in

AgLearn

Information Security

Awareness

Annually AgLearn 60 minutes 1 year since last completion date

USDA Records

Management

Annually AgLearn Or Paper-based

60 minutes 60 days after assignment

Section 508 Annually AgLearn 60 minutes 45 days after assignment

If needed, add other courses as approved by the Contracting

Officer

NOTE: All Contractor employees designated to work on this project shall undergo and pass a background check, which will involve providing hard copy fingerprints, before a notice to proceed will be issued. The employee(s) will also be entered into Person Model as part of this process and obtain a

LincPass which will require the annual training listed above. Instructions for accessing the training will be provided by the Contracting Officer’s Representative or PIV Sponsor. The closest LincPass activation station to this facility is located in the Regional Office at 324 25th Street, Ogden, UT 84401. Instructions on the process and scheduling activation appointments will be provided to the Contractor.

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Ogden Aviation Facility

3515 Airport Road, Ogden, UT 84405

(viii) Points of Contact (POC):

Contracting Officer Representative (COR):

Bart Littlefield

Aviation Management Specialist

Intermountain Region-Ogden Aviation Center

USDA-FS

3515 Airport Road

Ogden, UT 84405

Phone: 801-620-1850

Email: bart.littlefield@usda.gov

Contracting Officer (CO):

Whit Fausett

Contract Specialist

Procurement and Property Services – CSA #7

1749 West 500 South

Salt Lake City, UT 84104

Phone: 385-270-7112

Email: arlen.fausett@usda.gov

CLAUSES:

(ix) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (Clauses are located at FAR part 52 and begin with 52)

Department of Agriculture Acquisition Regulation (AGAR):https://www.acquisition.gov/agar (Clauses are located at AGAR part 452 and begin with 452)

Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated by Reference:

(x) FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2023)

Addenda to FAR 52.212-4:

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY

2024)

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

FAR 52.242-15 Stop-Work Order (AUG 1989)

FAR 52.245-1 Government Property (SEP 2021) Alt 1 (APR 2012)

FAR 52.245-9 Use and Charges (APR 2012)

FAR 52.246-4 Inspection of Services-Fixed Price (AUG 1996)

FAR 52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

AGAR 452.204-70 Modification for Contract Closeout (DEVIATION JUN 2024) mailto:bart.littlefield@usda.gov mailto:arlen.fausett@usda.gov https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses https://www.usda.gov/da/ocp/ppd/policies-regulations https://www.usda.gov/sites/default/files/documents/agar-class-deviation-contract-closeout-clause.pdf

(xi) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders

– Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: (1) – (7)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (4) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

☒ (5) FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☒ (9) FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section

102 of Division R of Pub. L. 117-328).

☒ (11)(i) FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition

(Dec 2023) (Pub. L. 115–390, title II)

☒ (12) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025)

(31 U.S.C. 6101 note).

☒ (18) (i) FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C.

644).

☒ (26) (i) FAR 52.219-28, Postaward Small Business Program Re-representation (JAN 2025)

(15 U.S.C. 632(a)(2)).

☒ (31) FAR 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

☒ (33) FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015).

☒ (34) (i) FAR 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

☒ (36) (i) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN

2020) (29 U.S.C. 793).

☒ (39) (i) FAR 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

☒ (46) FAR 52.223-23, Sustainable Products and Services (MAY 2024) (E.O. 14057, 7 U.S.C.

8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

☒ (48) (i) FAR 52.225-1, Buy American-Supplies (OCT 2022) (41 U.S.C. chapter 83).

☒ (51) FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

☒ (55) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024) (E.O. 13513).

☒ (59) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

(OCT2018) (31 U.S.C. 3332).

☒ (63) FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (NOV 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901) https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-3#FAR_52_222_3 https://www.acquisition.gov/far/52.222-21#FAR_52_222_21 https://www.acquisition.gov/far/52.222-26#FAR_52_222_26 https://www.acquisition.gov/far/52.222-36#FAR_52_222_36 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title29-section793&num=0&edition=prelim https://www.acquisition.gov/far/52.222-50#FAR_52_222_50 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.223-23#FAR_52_223_23 https://www.federalregister.gov/executive-order/14057 https://www.govinfo.gov/link/uscode/7/8102 https://www.govinfo.gov/link/uscode/7/8102 https://www.govinfo.gov/link/uscode/42/6962 https://www.govinfo.gov/link/uscode/42/8259b https://www.govinfo.gov/link/uscode/42/7671l https://www.acquisition.gov/far/52.225-1#FAR_52_225_1 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.225-13#FAR_52_225_13 https://www.acquisition.gov/far/52.226-8#FAR_52_226_8 https://www.federalregister.gov/executive-order/13513 https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3332&num=0&edition=prelim https://www.acquisition.gov/far/52.232-33#FAR_52_232_33

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (1) FAR 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter67).

☒ (2) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C.

206 and 41 U.S.C. chapter 67).

Employee Class Monetary Wage/Fringe Benefits

GS-3 Step-5 $17.44/$5.36

☒ (7) FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

(Jan 2022).

☒ (8) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

(d) (1) – (3)

(e) (1), (2)

(xii) FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 days of contract expiration.

(xiii) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 Months.

(xiv) FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(xv) AGAR 452.204-71 Personal Identity Verification of Contractor Employees

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

https://www.acquisition.gov/far/52.222-41#FAR_52_222_41 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-42#FAR_52_222_42 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-55#FAR_52_222_55 https://www.acquisition.gov/far/52.222-62#FAR_52_222_62

(b) Should the USDA Directives 4620-002 require the exclusion of a contractor's employee, the contracting officer will notify the contractor in writing. The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(c) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(d) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the

COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information by appointment, Contact Bart Littlefield (801) 620-1850. The

Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

List of Documents, Attachments, and Exhibits

Attachment Description Pages

A Building Layout 1

B Quality Assurance Surveillance Plan 3

C Quality Assurance Checklist 1

D Quality Assurance Checklist-Customer Complaint Form 1

E Performance Requirements Summary 1

F Wage Determination – WD 2015-5483 (Rev. 24) 7/22/2024 11

Exhibits

1 Experience and Equipment Questionnaire (Contractor required to fill out and return) 1

2 Subcontractor Form SF-1413 1

Attachment A – Building Layout

Attachment B – Quality Assurance Surveillance Plan

Quality Assurance Surveillance Plan

(QASP)

FOR SUPPORT OF

Janitorial Services

Intermountain Region

Aviation Group

Introduction

This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the statement of work. The contractor shall provide janitorial services.

This QASP sets forth the procedures and guidelines the Forest Service will use in ensuring the required performance standards or service levels are achieved by the contractor.

The purpose of the QASP is to provide Government Surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective, and are delivering the tasks specified in the contract. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the statement of work and the Contractor’s quality control plan, and to ensure that the government pays only for the level of services received. The required performance standards and/or quality levels are included in the description of requirement and in section (vi) Service Delivery Summary. If the Contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract.

This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

The Contractor, and not the government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is not intended to duplicate the Contractor’s

Management Plan. The Government may provide the Contractor an information copy of the QASP as an

Attachment to the solicitation to support the Contractor’s efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

ROLES AND RESPONSIBILITIES

The Contracting Officer: The contracting officer (CO) is responsible for monitoring contract compliance, contract administration, cost control, and for resolving any differences between the observations documented by the Contracting Officer’s Representative (COR) and the Contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the Contractor’s performance, and must be identified and designated by the CO.

The Contracting Officer’s Representative: The contracting officer’s representative (COR) is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the Contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

Surveillance: In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate Contractor performance when appropriate. The primary methods of surveillance are:

Customer Feedback-Customer feedback may be obtained either from the results of formal customer satisfaction surveys of from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR.

The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the Quality Assurance Checklist.

Random Checks/ Inspections on Completion of Workload taskings-Random checks will be conducted to ensure compliance with the intent of the Statement of Work and common commercial practices. The COR will conduct the random monitoring.

Customer Feedback: The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction.

Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Customer complaints to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR will accept those customer complaints and investigate using the Quality Assurance Checklist.

Customer feedback may also be obtained from the results of formal customer surveys.

DOCUMENTATION

Quality Assurance File: The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete quality Assurance File. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of all Surveillance Activity Checklists. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer monthly, unless otherwise requested.

RESOLVING PERFORMANCE ISSUES

Actions to Remedy Unacceptable Performance: When performance is deemed unacceptable, the COR will so inform the Contractor’s on-site representative. Disputes should be referred to the CO for resolution. If any services do not conform to contract requirements, the Government may require the Contractor to re-perform the services to conform with contract requirements at no additional cost to the government. When sub-par performance cannot be corrected by re-performance, the government may:

• Seek monetary or any other negotiated form of consideration, as well as require the Contractor to take action to reasonably ensure future performance conforms to contract requirements.

• By separate contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

• Issue cure notice.

• Issue show cause.

• Terminate the contract for government convenience.

• Terminate the contract for cause.

Performance Resolution: The COR, CO, and Contractor should jointly formulate tactical and long –term courses of action. Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented. Changes to service levels, procedures, and metrics will be incorporated as a bilateral contract modification.

Standard: The facility may never have more than two valid customer complaints. The Contracting Officer’s

Representative shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2023) or the appropriate Inspection of Services clause, if any of the above service areas exceed two customer complaints.

Procedures: The COR will inspect all work tasks, once monthly. The inspection is required to ensure

Contractor compliance with the appropriate paragraphs of the Description of Requirement, each time the service(s) is/are performed and record results of inspection, noting the date and time of the inspection. If an inspection indicates unacceptable performance, the COR will notify the contract manager or Quality Control

Inspector of the deficiencies. The Contractor shall be given 24 hours, after notification to correct the unacceptable performance.

MONTH: YEAR: Checked Date

Cleaning Schedule

Two Days Per Week - Office, Breakroom, Conference Room, Common Area Cleaning Empty all trash containers, replace liners and remove to dumpster

Wipe down and disinfect exposed desktops, tables, counters, switch plates, telephones Wipe down breakroom and conference room tables and cabinetry Drinking fountains shall be cleaned with suitable scale remover and germicide Vacuum and mop all tile floors Empty paper shredder and replace liner.

Two Days Per Week - Restrooms .Refill soap when needed

Empty all trash containers, replace liners and remove to dumpster Wipe down and sanitize all handles, sinks, light switches, toilets, splash areas

Vacuum, mop, disinfect all floors

Restock all paper goods when less than one quarter. Leave rolls on back of toilet when not completely empty Refill soap when needed.

Empty garbage cans (55 gallon), replace liners and remove to dumpster. Garbage cans that need emptying will be placed.

next to the janitorial closet ..

Weekly

Wipe out microwaves .

Vacuum and mop vestibule Glass and kick plates on both sides of vestibule shall be cleaned and polished Monthly Detail toilet bases and under urinals with a phosphoric scrub Dust blinds Vacuum all vents and diffusers Clean interior glass Do high dusting looking for insects, spider webs, etc.

Remove spots from carpeted areas.

Wastebaskets shall be damp wiped inside and out.

Other Services.

Every 4 months wash windows inside and out . Clean window tracks.

Unless noted, services performed were satisfactory.

COR Signature: Date:

Quality Assurance Checklist- Twice Weekly, Weekly, Monthly, and Other Cleaning Services

Vacuum all carpeting, including under desks and around each cubical, paper shredders and conference room

Two Days Per Week - Hangar

Spot clean walls, door frames and window frames.

Clean entrance glass doors, partition glass, thresholds and frames

Remove mats from under desk, vacuum carpet, clean and replace mats

Deodorize the room Clean and polish all glass, bright work, stainless and frames Clean sanitary cans

Clean all venetian blinds during the months of March and September or at other times agreeable to the COR.

Solicitation Number: 1240LS25Q0020, Intermountain Region, Ogden Aviation Facility Janitorial Attachment C - Quality Assurance Checklist

Attachment D -Quality Assurance Checklist – Customer Complaint Form

Intermountain Region, Aviation Facility Janitorial Contract

Quality Assurance - Customer Complaint Form Two Days Per Week - OFFICE, BREAKROOM, CONFERENCE ROOM, COMMON AREA CLEANING: Empty all trash containers, replace liners and remove to dumpster, Vacuum all carpeting, including under desks and around each cubical, paper shredders and conference room, Wipe down and disinfect exposed desktops, tables, counters, switch plates, telephones, Wipe down breakroom and conference room tables and cabinetry, Drinking fountains shall be cleaned with suitable scale remover and germicide, Vacuum and mop all tile floors, Empty paper shredder and replace liner.

Two Days Per Week- RESTROOMS: Empty all trash, change liners and remove to dumpster, Wipe down and sanitize all handles, sinks, light switches, toilets, splash areas, Deodorize the room, Clean and polish all glass, bright work, stainless and frames, Clean sanitary cans, Vacuum, mop, disinfect all floors, Restock all paper goods when less than one quarter.