Amendment 001 SF30.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Q&A

NOTE: This Q&A includes all questions and answers from both the original solicitation and solicitation 1240LS24Q0020.

Q & A From Original Solicitation 1240LS25Q0007:

Q: Regarding the window washing every 4 months. Are there windows with a great height or are all windows low?

A: All of the windows are on the ground floor and are not at a great height.

Q: Is this a new contract or is there an incumbent? If not new, what is the current/previous contract number, and award amount?

A: The previous contract number was 1284N820P0010, the incumbent is Kristy’s Quality Cleaning, and the award amount is $43,300.00.

Q: How many offices are to be cleaned?

A: Please refer to the floor plan contained in the solicitation. There are 3 offices, a briefing room, a copy room, 5 restrooms, a conference room, mechanic’s office, and office cubical areas.

Q: How much of the building is to be cleaned?

A: This information is in the statement of work. Currently, the area to be cleaned or maintained consists of approximately 4,925 square feet of office, 5 restrooms, storage space (janitorial closet), and garbage cans in the hangar.

Q: Is the flooring hard surface or carpeted?

A: Please refer to the floor plan. There is a mixture of tile and carpeted areas

Q: Are there multiple levels that need to be cleaned?

A: Only the main floor is to be cleaned.

Q: Is there a janitorial closet on each floor?

A: There is one janitorial closet on the main floor.

Q: Are there glass front doors that will need to be cleaned each visit?

A: Please refer to the statement of work. Under Weekly: Clean entrance glass doors, partition glass, thresholds and frames. There are two entrances.

Q: Do carpets need to be cleaned once per year, twice per year, or quarterly?

A: Carpets are cleaned by the owner of the facility. This solicitation only requires the contractor to “Remove spots from the carpeted areas: on a monthly basis.”

Q: Anything else we need to know about this property?

A: All pertinent information is contained in the combined synopsis/solicitation.

Q: Do the overhead lights need to be cleaned?

A: No. High dusting does need to be completed on a monthly basis though.

Q: Are computer monitors to be cleaned?

A: No.

Q: Are the cubicle walls to be spot cleaned?

Q: Is there recycling at the facility?

Q: Are there bags for the paper shredder?

A: Yes. They will be located in the storage cabinet next to the paper shredder.

Q: If an office is locked, what should be done?

A: If an office door is locked, skip it until it is unlocked.

Q: There is a paper shredder in one of the cubicles. Should this be emptied?

A: No. Only the paper shredder in the printer room is to be emptied.

Q: Should the inside of the fridge be cleaned?

A: No. Only the exterior of the fridge is to be cleaned.

Q: Can stainless steel cleaner be used on the fridge?

A: Yes.

Q: Can contractor provided cleaning solution dispensers be stored in the janitorial closet?

Q: Does the contractor provide any other supplies besides cleaning fluids and solutions?

Q: Is the facility trash to be emptied into a dumpster?

A: Yes. The dumpster is located in the parking lot. There is a key to the dumpster located by the front door.

Q: Will there be employees in the facility while it's being cleaned?

A: Possibly. There are often pilots/mechanics in the facility afterhours and on weekends.

Previous answer invalid, refer to this answer for solicitation 1240LS25Q0020.

A: Yes, cleaning is to occur between the hours of 8:00 AM and 4:00 PM Two Non-Consecutive Days Per Week, Monday through Friday.

Q: Are the rugs in the hangar to be cleaned?

A: No. Rugs are cleaned using a separate service.

Q: Is the utility sink in the hangar to be cleaned?

A: No, only the sinks in the office area and restrooms are to be cleaned.

Q: What entrance can be used?

A: Either of the two main entrances can be used to access the facility.

Q: Does the tile floor need to be cleaned?

A: Yes. The tile floors are to be vacuumed and mopped each visit.

Q: Is the contractor supposed to use biofriendly cleaning solutions?

Q: What is the cleaning schedule?

A: Janitorial services shall be performed in accordance with the frequency schedule between the hours of 6:00 p.m. and 6:00 a.m., TWO (nonconsecutive) days per week, which may include over the weekend unless otherwise directed by the Contracting Officer’s Representative. (Once on Tuesday and once Friday-Sunday)

Previous answer invalid, refer to this answer for solicitation 1240LS25Q0020.

A: Janitorial services shall be performed in accordance with the frequency schedule between the hours of 8:00 a.m. and 4:00 p.m., TWO (non-consecutive) days per week, Monday-Friday, unless otherwise directed by the Contracting Officer’s Representative. (example: once on Tuesday and once on Friday).

Q: Do the upstairs windows need to be cleaned?

A: No. Only the windows on the main floor are to be cleaned.

Q: How does a contractor gain access to the facility? What about alarms?

A: There will be separate codes for the main entrance doors and the alarm system. The contractor will be provided these codes. The alarm is to be deactivated by the contractor upon arrival and will need to be set upon departure. The contractor can use either of the two main entrances to access the building.

Additional Q& A From Original Solicitation 1240LS25Q0007:

Q: Is the contractor responsible for cleaning the cubicle glass?

A: No, that is not in the statement of work.

Previous answer invalid, refer to this answer for solicitation 1240LS25Q0020.

A: Under Specifications – Monthly, it states “Clean Interior Glass.” Cubicle glass is included in this specification.

Q: Is there a specific cleaner that should be used on the tile walls in the restrooms?

Q: What is the length of the typical stay?

A: There isn’t a specific length, but it is anticipated that it would take at least an hour, possibly two.

Q: Is the contract pricing listed in amendment 001 per year?

A: No, that price is for a base and four option years.

Q: What kind of foot traffic do we see?

A: It depends, during the summer months, there is much more foot traffic on a day to day basis.

Q: What is the current budget your agency has for this project?

A: This information is not releasable.

Q & A From Solicitation 1240LS25Q0020:

Q: Has the scope of work changed from the current contract?

A: No, only the schedule has significantly changed from the previous contract.

Q: What is the name of the current contractor?

A: See answer above regarding the previous contract information.

Q: What is the current yearly value?

Q: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current/previous contract number?

Q: Is there a reason for cancellation? Change in frequency, scope of work, etc?

A: the reason for cancellation of 1240LS25Q0007 and re-solicitation with 1240LS25Q0020 is that the schedule significantly changed from after hours performance to performance between 8:00 a.m. and 4:00 p.m. two non-consecutive days per week, Monday-Friday. (example: once on Tuesday and once on Friday).

Q: Can you advise if there is an incumbent contractor for this current contract? If so, can you please share the Award ID#?

A: See answer above regarding the previous contract information.

Q & A From Site Visit for 1240LS25Q0020:

Q: How often do the walls need to be wiped down?

A: According to the frequency schedule, walls are to be spot cleaned on a weekly basis.

Q: Should documents or papers be moved when the desks are cleaned?

A: No. the contractor shall prevent their employees from disturbing papers on desks.

Q: Will the office be open on snow days?

A: Typically yes, unless we are ordered to shutdown by leadership.

Q: How many year contract will this be?

A: Base + 4 option years.

Q: How often are the vestibules to be cleaned?

A: Vacuumed twice a week. Glass to be cleaned weekly.

Q: During the weeks when there is a holiday, do we still expect the building to be cleaned twice?

Q: What is the process and timeline for employee background checks and mandatory training?

A: The COR has not worked through the process and is unsure how long this will take, or what the process will look like. More information will be provided once an award has been made.

Additional Q & A From Solicitation 1240LS25Q0020:

Q: Can the Government please inform offerors if there is an incumbent contractor, and if so, what is the contract number of the incumbent?

Q: If there is an incumbent, has the scope of the work changed between the incumbent's contract and this present solicitation?

A: The scope of work has not changed, but the schedule has significantly changed from after hours to during the day cleaning.

Q: The solicitation states under Description of Work: "Currently, the area to be cleaned or maintained consists of approximately 4,925 square feet of office, 5 restrooms, storage space and garbage cans in the hangar." It states under Specifications: "HANGAR Empty garbage cans (55 gallon), replace liners and remove to dumpster. Garbage cans that need emptying will be placed next to the janitorial closet." Neither the description of work, nor the specifications state that the hangar itself needs to be cleaned, other than emptying garbage cans. However, during the site visit today, it seemed apparent that the hangar does need to be cleaned also. Can the Government please make a definitive statement if the hangar does need to be cleaned, or if the hangar only needs to have the garbage cans emptied and liners changed twice a week. If the hangar does need to be cleaned, can the specifics of the required cleaning be added to the Specifications in the solicitation?

A: The hangar is not to be cleaned. Only the garbage cans in the hangar that are placed next to the janitorial closet are to be emptied.

Q: The solicitation states under Description of Work: "Currently, the area to be cleaned or maintained consists of approximately 4,925 square feet of office, 5 restrooms, storage space and garbage cans in the hangar." No mention is made of storage space in the Specifications. Can the Government add specifics about the cleaning of the storage space into the Specifications in the solicitation?

A: There is no storage space that needs to be cleaned, the storage space referred to in the solicitation is the janitorial closet.

Q: Can contractor-provided equipment, materials, and supplies used in the performance of this contract be stored on-Government site?

A: The contractor is welcome to store their supplies and equipment in the janitorial closet.

Q: During the site visit, it appeared that the quality of current housekeeping was not at the standard set out in Attachment E – Performance Requirements Summary. For offeror planning purposes, does the Government consider the current condition to be acceptable, or is it falling short of acceptable?

A: It is falling short of acceptable. The facility has not had janitorial services since January.

1749 W. 500 S. Salt Lake City, UT 84104

1749 W. 500 S. Salt Lake City, UT 84104