Attachment 1 Performance Work Statement.pdf

US Department of Agriculture (USDA)

Performance Work Statement

Boulder RD Toilet Pumping

Boulder Ranger District

Arapaho & Roosevelt National Forests and

Pawnee National Grassland

Contents Project Title

General Information

1.0 Background and Purpose

Contractor Requirements

2.0 Technical Requirements / Tasks

2.1 Tasks

2.2 Technical Requirements

2.3 Equipment

2.4 Damages

2.5 Communication

3.0 Deliverable / Schedule

3.1 Regular Scheduled Work Services

3.2 Scheduling Work

3.3 Service Hours

3.4 Unscheduled Service

4.0 Government Furnished

4.1 Facilities access

5.0 Travel

7.0 Contractor’s Key Personnel

7.1 Contractor Representative

7.2 Certification and Personnel Requirement

8.0 Safety & Security Requirements

9.0 Data

10.0 Performance Requirement Measures

10.1 QASP

11.0 Period of Performance

11.1 .................................................................................................................. Error! Bookmark not defined.

Project Title Arapaho-Roosevelt NF/Pawnee NG – Boulder Ranger District Toilet Pumping Contract – Multi-Year (5-Years)

General Information

1.0 Background and Purpose

The Arapaho and Roosevelt NFs and Pawnee NG (ARNFPNG) is located in north central Colorado. The forests and grassland encompass 1.5 million acres and extends north to the Wyoming border, south of Interstate 70 to Mount Evans, west across the Continental Divide to the Williams Fork area and includes short grass prairie east of I-25.

The Arapaho-Roosevelt NF/Pawnee NG – Boulder RD is in need of establishing a new 5-Year Toilet Pumping Contract, as the previous one has expired, Need by Date is 8/1/2026 for the BASE Year. This is a continuous need for the Health & Safety of the Public that visits this area. The work requires regular and as-needed vault toilet pumping services for 5 locations spread throughout the district. The Government anticipates awarding this project under a single-award, multi-year purchase order for a potential maximum of five years (base period plus four optional years). This opportunity requires one (1) contractor to support the work.

1.0 Scope of Work

This is a performance-based service contract and requires the Contractor to be responsible for an end-product. If an end-product is not provided in compliance with the contract specifications, an adjustment to the payment may be made by the Contracting Officer.

The toilets are in mountainous terrain where weather changes quickly and cell phone service is sometimes nonexistent. This contract is for regular toilet maintenance and vault toilet cleaning services at 5 locations spread throughout the district. Please see Section 5 for the list of locations and directions, along with the map in the exhibits showing the toilet locations and topography around the Boulder Ranger District of the Arapaho and Roosevelt National Forest. The earliest date of the season that a toilet can be pumped is May 1st and the latest date is November 1st. The earliest and latest dates correspond with thawing and freezing temperatures to assure pumping is not occurring while there is frozen ground. Each pumping must be complete by the end of each date range.

Contractor Requirements

2.0 Technical Requirements / Tasks

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to complete all aspects of the work required in accordance with this Performance Work Statement (PWS). It is recommended that all Contractors visit the sites and acquaint themselves with current conditions prior to submitting a bid for these services.

Toilets/vaults at different sites and locations will need pumped depending on amount of use and need. Quotes should reflect the cost per gallon pumped at each of the sites and include any transportation and disposal costs.

If several trips are needed, then vaults will be prioritized by the Contracting Officers Representative, and individual sites may need to be visited more than once to complete the job. The Contracting Officers Representative will determine the most efficient and cost-effective pumping schedule and will work with the contractor to ensure that a full load is taken each time.

2.1 Tasks: Regular Scheduled Duties are to include:

Pump vaults and remove refuse; dispose of all waste at a permitted facility documentation of proper disposal is to be submitted as an attachment in the Invoice Processing Platform

(IPP)

Notify Contracting Officers Representative of any damage or excessive dumping of trash.

Add 100 gallons of water to each vault after pumping.

The Contractor shall keep written documentation of regular service, which shall be submitted with invoices.

The Contractor shall maintain regular contact with the Contracting Officers Representative at the Boulder Ranger District.

2.2 Technical Requirements

1. Toilet pumping must be done through vault access at the rear, not through the riser, unless that is the only access available.

2. All solid waste material or refuse capable of being pumped shall be removed from each vault for which pumping services are ordered.

3. Any other material not pumped out shall be removed, bagged, and disposed of off National Forestland at an approved waste facility. When using tools to remove trash, exercise caution as liners are easily damaged if struck with tools such as a bar or shovel. The Contractor is responsible for any damage he/she causes to the liner.

4. After refuse is pumped or otherwise removed, the vault shall be flushed with a chemical solution consisting of water and disinfectant.

5. If pumping through the riser, the interior of the toilet building, including the toilet stool (inside and out), floors, wall surfaces, and the entrance area walkway shall be cleaned of all waste products and refuse after pumping operations. A general-purpose disinfectant/detergent/deodorant shall be applied to the interior of the toilet building.

6. All toilets pumped will require a 3” re-charge of water or approximately 100 gallons. The 3” depth is measured directly below the riser from the bottom of the tank. Water for re-charging shall be considered incidental to the pumping.

7. Waste products extracted from the vaults will be disposed of at the contractor’s expense at an approved municipal or county sewage disposal facility. It shall be the contractor’s responsibility to locate and to make proper arrangements to dispose of sewage at disposal and treatment facilities, which meet State and local requirements.

8. The contractor shall remove and replace any barriers or covers required for access to pump the toilet vaults. Ensure airtight seal of vault covers so venting is not interfered. Contractor shall notify Contracting Officer’s Representative if an airtight seal is not occurring.

9. All work under this project shall be performed in a manner providing a minimum of interference with the users of the recreation areas. Appropriate temporary closure notices shall be posted during service.

Service shall be conducted in a manner that is respectful to users of the facility and allows for restricted continued use of the facility if possible (i.e., Closure of one hole at a time) or if full closure is necessary, it shall be for the minimum time possible. Any incidents with the public shall be reported to the Contracting Officer and Contracting Officer Representative as soon as possible.

10. Care shall be taken to protect and maintain the parking lot delineators, signage, pavement improvements and vehicles parked at the facility during maintenance activities.

2.3 Equipment

Equipment shall meet or exceed the following minimum requirements:

Pumper tank capacity of 1,000 gallons

Vacuum pump

3-inch diameter intake valve and 200 feet of hose

Long handled grappling device

Capability of carrying extra water for cleaning purposes and for re-charging

Back-up warning device

All equipment shall be in good repair with appropriate lights and reflectors and intended for the task assigned.

Equipment shall be appropriately designated to contain waste during transport. No equipment or materials are to be stored at the parking area site.

The Contractor shall ensure that containers or tanks used for septic pumping and transport are not washed within 150 feet of open water: springs, ditches, streams, ponds, or lakes. The contractor will follow all State, Federal and label regulations involving rinsing and washing procedures. A tight fitting, secure lid is mandatory on all tanks and containers. The contractor will inspect equipment daily for leaks and suspend operations until all leaks are repaired.

All pump operations and transport vehicles will have standard adequate spill containment and cleanup materials and equipment. Contractors and their employees will be trained in responding to and dealing with any spills.

Should a minor or major spill occur, the contractor will immediately contact Forest Service personnel.

2.4 Damages

Any Damage at a facility must be identified before service work begins. The Contractor shall be held liable for any damages found after service work begins. Damages to Government Property shall be restored at the Contractor’s expense, and at no cost to the Government. This shall include Government property not limited to:

facilities, equipment, structures, land, natural resources or other Government property damaged as a result of performing the requirements of this PWS. The damage shall be reported to the COR and CO within 24 hours of the occurrence. Repairs shall be made promptly and to the satisfaction of the CO. All repairs or replacements made to Government property shall be done using quality workmanship and materials and the damaged property shall be repaired to an equal or better condition than existed prior to the damage. Materials used for replacement shall be new or good as new and shall not be worn out, damaged, or out of date.

2.5 Communication

The Contractor shall maintain regular contact with the Contracting Officer Representative at the Boulder Ranger District.

The Contractor shall keep written documentation of regular service, which shall be submitted with invoices.

3.0 Deliverable / Schedule

Deliverable Media Due Date Submit to

Biobased Products List

Electronic Word or

PDF

Submission with Proposal CO

Contractor Onsite Representative

Electronic Word or PDF

At Time of Award CO and COR

Quality Control Plan Electronic copy PDF At Time of Award CO and COR

3.1 Regular Scheduled Work Services

Vault pumping timeframe generally occurs in the Spring (May 1st through July 1st) and the Fall (October 1st through November 1st). The frequency of vault pumping services may vary, depending on usage and environmental/weather conditions. Toilets may be closed as determined by the Contracting Officer Representative during winter months. The specified timeframe may change based on these conditions as well.

No payment for services will be made for closed toilets.

Regular scheduled work may be made verbally or in written format directly from the designated Contracting Officers Representative and confirmed in the Contracting Officers Representative’s records prior to commencement of the toilet pumping each season.

3.2 Scheduling Work

Following Contract Award, subsequent requests for pumping services may be made verbally or in written format directly from designated Contracting Officers Representative and confirmed in the Contracting Officers Representative’s records.

The performance of regularly scheduled work will be in accordance with Regular Scheduled Work Services (see section 2.0 above). The contractor shall notify the Contracting Officers Representative within 24 hours of the time the work is completed.

3.3 Service Hours

Service may be performed at any time of day but shall be performed during the work week. Services will not be performed on weekends or Federal Holidays.

3.4 Unscheduled Service

The Government may elect to add services to the regular schedule for special events or periods of heavy use at the written authorization of the Contracting Officer. If the Contractor notices the facility is getting used more than the regularly scheduled maintenance can accommodate, they shall notify the Contracting Officers Representative, and additional services may be added to the regular schedule at the authorization of the Contracting Officer. Payment for additional services shall be based on quoted prices for regular service.

Unscheduled service must comply with the terms herein. In no case shall the total cost exceed the total allocated for the year, unless a modification is done to increase that amount.

4.0 Government Furnished

Unless otherwise stated, the contractor shall furnish all equipment and/or materials to perform this work. Any applicable Government Furnished Property/Material supplied, if applicable:

Will be identified in the work order requests.

Will be coordinated on a case-by-case basis by the COR.

Will require written confirmation of receipt by the Contractor to the COR. Emails are acceptable.

BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extend feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO). For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program go to BioPreferred.

4.1 Facilities access

The contractor may require access to facilities through locked gates and vault covers. The government shall provide either keys or combination codes for access as needed.

5.0 Travel & Locations

The services are required at various recreation sites on the Boulder Ranger District, in the vicinity of Boulder, Colorado. The 5 sites to be serviced, as shown on the attached map, are:

1. Forsythe Canyon Trailhead (CXT 1-hole vault at 500 gal) Directions – from Boulder take Boulder Canyon Drive west for approximately 5 miles. Turn south onto Magnolia Road, which is paved for the first 4 miles, then becomes a county-maintained dirt road (CAUTION – the first 4 miles are along EXTREMELY steep, narrow, and curving mountain roads! You can access Magnolia Road from the west via Highway 72 south of Nederland as an alternate option).

Continue on the dirt road approximately 5 miles, then turn east onto CR 68 and drive approximately 2 miles on a maintained dirt road. Turn south onto FSR 359.1, which is the Forsythe Canyon Trailhead parking lot. The restroom is on the west side of the parking lot.

2. East Portal Trailhead (CXT 1-hole vault at 500 gal) *Note: There are 2 CXTs at this location, but one is damaged and out of service indefinitely. If repaired or replaced, such change may be reflected in a future contract modification.

Directions – from Boulder take Boulder Canyon Drive west to Nederland, CO. From Nederland, head south on Highway 119 towards Blackhawk and drive approximately 5 miles. Turn west on Tolland Road and drive approximately 8 miles on a county-maintained road to East Portal Trailhead parking lot. There are two gray restroom buildings on the southwest corner of the parking lot.

3. Sourdough Trailhead (2-hole vault at 500 gal/hole) Directions – from Boulder take Boulder Canyon Drive west to Nederland, CO. From Nederland, head north on Highway 72 for approximately 7.5 miles, then turn west on CR 116 (Rainbow Lakes Road), which is a county-maintained dirt road. Drive for approximately 0.6 miles and turn south into Sourdough Trailhead. The restroom is located on the northeast corner of the parking lot.

4. Meeker Park Picnic Area (2-hole vault at 500 gal/hole) Directions – from Boulder head north to Lyons, CO, via Highway 36. From Lyons head southwest on Highway 7 for approximately 25 miles, passing the town of Allenspark, CO, to the Meeker Park Picnic area, which is on the east side of the highway. Note: The Meeker Park CAMPGROUND (on the west side of the highway) is not maintained by this contract.

5. South St. Vrain Picnic Area (2-hole vault at 500 gal/hole) Directions - from Boulder head north to Lyons, CO, via Highway 36. From Lyons head southwest on Highway 7 for approximately 8 miles and turn into the South St. Vrain Picnic area. Note: There is no sign from Hwy. 7 indicating this location.

Service trucks shall be driven on established roads and spurs only, unless otherwise authorized by the Contracting Officers Representative.

6.0 Permits and Responsibilities

The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with all Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence.

7.0 Contractor’s Key Personnel

7.1 Contractor Representative

The contractor shall provide a contract representative/project manager for the performance of work. The name of this person and an alternate(s) who can act for the contractor when the contractor is absent should be designated in writing to the Contracting Officer.

7.2 Certification and Personnel Requirement

7.1 Contractor Representative:

The contractor shall provide a contract representative for the performance of work.

7.2 Certification and Personnel Requirement:

The contractor shall provide and ensure personnel performing under this contract are equipped with the necessary training, resume, qualifications and clearances required to accomplish all requirements of this contract. The Government may require proof in the form of written documentation of personnel qualifications, training and clearances at its discretion. The Contractor shall be responsible for the conduct of all Contractor employees.

8.0 Safety & Security Requirements

The contractor is responsible for always maintaining safe operations. The Forest Service is not responsible for the safety of the Contractor nor any operators or assistants. The Contractor shall provide and maintain work procedures which will safeguard the public and Government personnel, as well as the Contractor’s own personnel. The Contractor shall be expected to use reasonable safety procedures and equipment while operating on National Forest lands. If special measures are needed, the contractor should utilize warning signs located in areas such as campgrounds and roads, displayed in both directions so that citizens driving on the road are aware of service operations in progress. The signs shall alert traffic that personnel and equipment are working ahead along the road right-of-way. Hazard/warning lights are advised on the vehicles involved in service operations.

Upon completion of service, the contractor shall lock any form of access that were opened or unlocked for the service.

9.0 Data

The Contractor shall provide complete and accurate activity records throughout the duration of the contract and provide the Government with legible, readable copies of such records upon completion of a unit of work on the contract. Prior to or accompanying each invoice, the Contractor shall provide the Government with a summary of services on that invoice or project. The COR or designated inspectors may conduct inspections to verify completion of work.

10.0 Performance Requirement Measures

The Contractor must notify the COR upon completion of pumping each group of toilets. The COR will be completing 100% inspection of each site. The COR or designated inspector may inspect the service sites up to 15 days following completion of each pumping to verify work was performed according to contract requirements. If the contractor fails to meet the specifications, the contractor must rework the site(s). The COR must be notified of work completion prior to submitting invoices.

10.1 QASP

See Quality Assurance Surveillance Plan (QASP) for additional performance requirement measures.

11.0 Period of Performance

The period of performance for this contract will be from August 5, 2026, through July 31, 2031.

BASE YEAR – August 1, 2026, through July 31, 2027 OPTION YEAR 1- August 1, 2027, through July 31, 2028 OPTION YEAR 2- August 1, 2028, through July 31, 2029 OPTION YEAR 3- August 1, 2029, through July 31, 2030 OPTION YEAR 4- August 1, 2030, through July 31, 2031