1240BK26R0018 - PSW Hilo Hawaii Landscaping.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BK

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 1

9261 CODE 16. ADMINISTERED BYCODE

X

X

X

561730

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BK

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

09/03/2026

800-832-1355KEVIN FLORES

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

09/22/2026 1000 PD

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BK26R0018

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 121170173OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

HILO HI 96720

60 NOWELO STREET

INSTITUTE OF PACIFIC ISLANDS FOREST

USDA FOREST SVC

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$9.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 1

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 10/01/2026 to 09/30/2027

0001 Hilo Landscaping Service contract Product/Service Code: S208 Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

JASON N. TANAMOR

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

12 2 of

SCHEDULE OF ITEMS

USDA, FOREST SERVICE, PSW RESEARCH STATION

PROJECT TITLE: HILO LANDSCAPE MAINTENANCE

REQ#1170173

SCHEDULE OF ITEMS

Period of Performance Base Year: 10/01/2026 to 09/30/2027

ITEM

NUMBER DESCRIPTION PAY

UNIT

EST

QTY

UNIT

PRICE

TOTAL

0001 Lawn maintenance every two weeks. EA 26 $ $

Period of Performance Option Year 1: 10/01/27 - 09/30/28

ITEM

NUMBER DESCRIPTION PAY

UNIT

1001 Lawn maintenance every two weeks. EA 26 $ $

Period of Performance Option Year 2: 10/01/28 – 09/30/29

ITEM

NUMBER DESCRIPTION PAY

UNIT

2001 Lawn maintenance every two weeks. EA 26 $ $

Period of Performance Option Year 3: 10/01/29 – 09/3030

ITEM

NUMBER DESCRIPTION PAY

UNIT

3001 Lawn maintenance every two weeks. EA 26 $ $

Period of Performance Option Year 4: 10/01/30 –09/30/31

ITEM

NUMBER DESCRIPTION PAY

UNIT

4001 Lawn maintenance every two weeks. EA 26 $ $

GRAND TOTAL $

EA - EACH

Award anticipated to be a firm fixed price contract.

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

Project Institute of Pacific Island Forestry landscape maintenance at the Office building grounds.

General Information

1.0 Scope of Work

The purpose of this contract is to have frequent mowing, weeding, and general lawn maintenance year-round at the Institute of Pacific Island Forestry Laboratory.

2.0 Background

In the past the Institute of Pacific Island Forestry had a full-time maintenance work that did the mowing, and general grounds cleanup, but the position is currently is vacant. There was also a landscape company that did the general lawn maintenance, but the contract expired was not renewed.

Contractor Requirements

3.0 Technical Requirements / Tasks

The lawn care will include the following:

1) Mowing the lawns around the Institute of Pacific Island Forestry lab buildings.

2) Pruning the bushes around the parking lot and buildings as needed.

3) Weed whacking the areas that can’t be mowed and around the sidewalks.

4) Mulching the lawn on a regular basis (e.g. mulch mowing).

5) Remove weeds on a regular basis.

6) The Institute of Pacific Island Forestry has a sprinkler system that is not being used and will not be maintained for the purpose of this contract.

7) The contractor can use pre-approved Bio-based chemicals at the Institute of Pacific Island Forestry grounds for weed control. Description: Products used to eliminate or control weeds infestation in gardens, lawns and landscaped areas. Minimum Biobased Content: 25%.

8) Keep the surfaces of the sidewalks and parking area clean off after mowing and trimming (use of a blower for example).

4.0 Government Furnished

Electricity

5.0 Deliverables / Schedule

Key Deliverables

Item No. Deliverable Objective Due 1 Mow the yards around the Lab, weed eat areas as needed, blow off debris from sidewalks & driveways and trim bushes as necessary.

The mowing, weed eating, blowing off hard surfaces and trimming of bushes will be done 2 times per month.

No later than five (5) business days after contract award

2 Bi-Weekly Status Report

Report documenting tasks & issues weekly. Ref Task 5.1

Bi-Weekly, every Friday, by 3:00 PM EDST until the contract expires

6.0 Travel

Travel to the Institute of Pacific Island Forestry is located at: 60 Nowelo Street, Hilo, Hawaii.

7.0 Contractor’s Key Personnel

The personnel doing the mowing and trimming will have a minimum of one-year experience.

II. FAR and AGAR Clauses:

FAR and AGAR Clauses Incorporated by Reference:

• 52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025)

• 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

• 52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (Jan 2017)

• 52.204-13 System for Award Management—Maintenance (Nov 2025)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025)

• 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025)

• 52.216-21 Requirements (Nov 2025)

(b) Contractor shall not be required to make any deliveries under this contract after [insert date].

• 52.217-8 Option to Extend Services (Nov 1999)

(b) 30 calendar days prior to contract expiration

• 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(b) 30 Calendar days prior to contract expiration and 60 days five years and 6 months.

• 52.219-6 Notice of Total Small Business Aside (Nov 2025)

• 52.222-3 Convict Labor (June 2003)

• 52.222-35 Equal Opportunity for Veterans (Nov 2025)

• 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

• 52.222-41 Service Contract Labor Standards (Aug 2018)

• 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

Laborer, Grounds Maintenance

$22.38/hr – $2.42/hr

• 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018)

• 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014)

• 52.222-50 Combating Trafficking in Persons (Nov 2025)

• 52.222-51 Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements (May 2014)

• 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025)

• 52.222-54 Employment Eligibility Verification (Nov 2025)

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging

While Driving (May 2024)

• 52.232-33 Payment by Electronic Funds Transfer— System for Award

Management (Oct 2018)

• 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors (Mar 2023)

• 52.233-3 Protest After Award (Sep 2025)

• 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025)

• 52.237-2 Protection of Government Buildings, Equipment, and

Vegetation. (APR 1984)

• 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

• 52.244-6 Subcontracts for Commercial Products and Commercial

Services (Nov 2025)

• 52.245-1 Government Property (Sep 2021)

• 52.245-9 Use and Charges (APR 2012)

FAR clauses and Provisions incorporated by full text:

AGAR Clauses

• 452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

1. It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S.

Constitution, and it will remain compliant for the duration of the contract.

2. Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S.

Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the

Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

• 452.204–70 Modification for Contract Closeout (Nov 2025)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(End of Clause)

III. Additional terms and conditions:

A. NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1. Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2. Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3. Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1. Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2. Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3. Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4. Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

5. Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6. Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.

AWARD DETERMINATION

One award will be made to the offeror that submits an offer providing the best value to the

Government, price and other factors considered. The Government reserves the right to award to other than the lowest price. Technical factors, when combined are considered equal to Price. However, where Technical Approach and Past Performance evaluations are determined to be substantially equal, Price may control award.

mailto:SPE.inquiry@usda.gov

EVALUATION FACTORS

Offerors shall submit a Schedule of Items including pricing, a performance schedule with equipment availability information, quality control plan, and past performance information.

Technical:

The Offeror shall provide the following information:

• Performance Schedule with equipment availability information. Please provide a work schedule along with equipment size detailing ability to meet the specified contract deadline.

Please reference page 3 Project Information.

• Quality Control Plan.

The Quality Control Plan shall specify:

How quality will be monitored and reported to the Contracting Officer to assure the performance standards are met.

How the work will be supervised.

How results of the monitoring will result in quality performance.

Who the responsible individual for performing quality control will be.

• Past Performance and Relative Experience Information. The Experience Questionnaire

(separate document) may be used for this purpose.

Price:

The Offeror shall provide pricing as shown on the Schedule of Items. During pricing review, the

Government may request additional information for clarification.

SUBMIT FOR REVIEW

1) SF 1149 containing contractor contact information, DUNS and TIN

2) Schedule of Items with pricing information, including signature

3) Quality Control Plan. Failure to submit a plan will result in the offer not being evaluated for the project. The Plan shall demonstrate how the Contractor will assure that quality of performance meets the objectives and requirements of the contract.

4) Performance schedule including anticipated start work date and anticipated finish date.

5) Relevant Experience & Past Performance

All offers will be evaluated on Prices offered, Past Performance, Quality Control Plan, and

Performance Schedule and equipment Availability. Cost/price is essentially equal in importance to technical factors combined; however, cost may control award.

It is the Government’s intent to award on initial offer and each offeror is encouraged to submit their best offer.