1240BK25Q0056 Solicitation.pdf

(i) This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. This combined synopsis/solicitation is being competed amongst contractors awarded Blanket Purchase Agreement, R6 Vegetation Management BPA stand density management, pruning, planting, and animal damage control.

(ii) This solicitation is issued as a Request for Quote (RFQ).

(iii) The Combined Synopsis/Solicitation number is 1240BK25Q0056 and incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular (FAC) 2025-04 dated June 11, 2025.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 115310 – Support Activities for Forestry and the Small Business Size Standard is $11.5 million;

(v) Schedule of Items/Price Schedule: See Attachment 1

(vi) Description of Requirement: Stand Density Management - Hand Pile and Cover Only for US Forest Service, Willamette NF, Middle Fork Ranger District.

The government intends to award a firm-fixed price BPA Call.

List of Attachments

1. Schedule of Items 1 page

2. Statement of Work 2 pages

3. Detailed Unit Information Sheet 1 page

4. Fire Suppression Forms 9 pages

5. Wage Determination 1977-0079 Rev 79 07/08/2025 4 pages

6. Evaluation Criteria for Request for Quotations 5 pages

7. Maps Combined 7 pages

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location: The period of Performance for the Task Order: Date of Award through December 12, 2025.

Project Location: Willamette National Forest, Middle Fork Ranger District, near Westfir, Oregon.

(viii) FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

Addenda 52.212-1 Commercial Products and Commercial Services (NOV 2021)

(b) Submission of Offers:

1) In accordance with Federal Acquisition Regulations (FAR) Part 4.11, offerors shall have an active entity registration in the System for Award Management in order to submit an offer.

https://www.sam.gov/SAM/.

2) Offers submitted in response to this solicitation shall include pricing in their response (Complete Attachment 1)

Solicitation 1240BK25Q0056 Willamette NF, Middle Fork RD WUI Handpile and Cover https://www.sam.gov/SAM/

3) Written Response to non-price Evaluation Criteria for Request for Quotations (Attachment 6)

4) Licensing: US Forest Service Region 6 requires the Contractor have the necessary licensing and certificates for Labor Intensive Service Contract (LISC) work. Offerors shall submit copies of their US Dept. of Labor MSPA Certificate of Registration, their Oregon BOLI license, and Temporary Employment Certificate if using H2B workers (if applicable), along with their quote to be considered for award, including the same documentation for their Subcontractor.

5) Acknowledge any amendments, if issued, for this solicitation by completing and signing the posted SF-30.

6) Email quote package to: paula.winningham@usda.gov no later than Quote due date and time.

7) Address questions about this solicitation to paula.winningham@usda.gov no later than 3 days prior to Quote due date

The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

Non-Price Evaluation Criteria:

FACTOR 1 – PAST PERFORMANCE The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the services being procured under this solicitation and as defined in Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services.

(A) Past Performance information described herein is required on the offeror and allsubcontractors, teaming partners, and/or joint venture partners proposed to perform on theproposed effort.

(B) Relevant Past Performance. The offeror shall include documentation regarding theirrelevant past performance as it directly relates to the services being procured under thissolicitation. The offeror SHALL NOT go back any farther than 3 years for the submitteddata. The past performance data shall document a successful history of past contractperformance.

1.Submit a short narrative providing details of the experience the firm has (either as aprime or sub-contractor) performing services similar in nature, size, complexity, scope,within or comparable to the geographical conditions within the Willamette NationalForest. Provide contract number, title, total contract value, period of performance,location, contract role (prime or subcontractor), and a reference/contact number.

(C) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance submission and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov, and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their offers may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Offers that do not contain the

Solicitation 1240BK25Q0056

Willamette NF, Middle Fork RD WUI Handpile and Cover mailto:paula.winningham@usda.gov mailto:paula.winningham@usda.gov information requested by this paragraph risk receiving an unacceptable performance rating by the Government. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(D) Submission Requirements. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the services performed previously were the same or similar in nature, size, and complexity to the services and/or products specified by this solicitation.

FACTOR 2 – QUALITY CONTROL Monitoring Quality. In general terms, describe the method, or combination of methods to be utilized to monitor quality for all work required in the Statement of Work. Further explain how this method(s) ensures Quality Performance. Name who will perform Quality Control and Inspection, and their experience.

FACTOR 3 - WORK PLAN AND CREW MANAGEMENT The offeror shall provide a work plan and schedule to ensure timely performance. Crew management, crew size, and safety are relevant factors to ensure successful performance and compliance.

FACTOR 4 – PRICE is approximately equal in importance to factors listed above; however, cost may control award.

(End of Provision)

(ix) FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (NOV 2021)

(a) The Government will award a call resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors listed below shall be used to evaluate quotes and quoters must respond to each.

1) FACTOR I – PAST PERFORMANCE. The Past Performance evaluation will assess the relative risks associated with an offeror’s likelihood of success in performing the solicitation’s requirements as indicated by that offeror’s record of past performance.

Performance risk is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services and/or products being procured under this solicitation. Past performance areas of evaluation include quality, timeliness, business practices, and customer satisfaction.

A. Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 3 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

B. Relevancy Assessment. An assessment of the past performance information will be made to determine if it is relevant. To be relevant, the effort must be the same or similar in nature, size, magnitude, complexity, and scope to the services and/or products being procured under this solicitation. Past performance information that fails this condition will not be evaluated.

1. Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below. An award will not be made to any offeror who receives an “Unacceptable” past performance rating.

2. Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, will not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

2) FACTOR 2 – QUALITY CONTROL. The Contractor shall provide a Quality Control Plan

(QCP). The Plan must demonstrate how the Contractor shall assure that quality of performance meets the objectives and requirements of the task order. Describe how quality will be monitored to ensure performance standards are met. The results of the monitoring should reflect quality performance.

Assigning Ratings. The Quality Control Factor will be assigned one of the ratings defined below. An award will not be made to any offeror who receives an “Unacceptable” past performance rating.

Relevant Past Performance Evaluation Ratings Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Quality Control Evaluation Ratings Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

3) FACTOR 3 - WORK PLAN AND CREW MANAGEMENT, Provide your general Work Plan.

Subfactor 1: Include crew size, work schedule, and production rate per acre, per day, that will allow you to complete the work to meet performance time for work you are proposing to do.

Subfactor 2: Describe supervision plan, who will supervise, and your ability to adjust crew sizes to complete the work acceptably and on time.

Subfactor 3: Crew Management and Safety: Describe personal protection equipment (PPE) provided, communications plan, other safety measures.

Each sub-factor will receive one of the adjectival ratings defined below. To receive an acceptable rating for this factor, all sub-factors must be rated acceptable.

Work Plan and Schedule Ratings

Rating Description Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

4) FACTOR 4 - Price, is approximately equal in importance to factors listed above; however, cost may control award.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) The Government will evaluate the option contained in contained in clause 52.217-8 – Option to Extend Services by extending the most recent pricing from the last Task Order issued from the final Ordering Period of the Base Contract. Evaluation of this option shall not obligate the Government to exercise this option. The offeror shall not include pricing for this option period on their offer.

The following clauses and provisions apply to this acquisition: Clauses and provisions from the base solicitation are applicable to each task order, thereby incorporated by reference.

This acquisition incorporates one or more clauses and provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

• http://acquisition.gov/comp/far/index.html.

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

http://acquisition.gov/comp/far/index.html

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days.

(End of clause)

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR AND AGAR PROVISIONS AND CLAUSES:

Provisions and Clauses incorporated by reference. For offerors not on the Blanket Purchase Agreement and would like to submit an offer, please email the contracting officer (CO) for a copy of all other applicable provisions, clauses and additional terms and conditions. The following clauses and provisions override the base award and are updated as follows:

Provision(s):

• FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)

Clauses(s):

• FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services (JAN 2025)

(DEVIATION FEB 2025)

• FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

(x) Date, Time, and Place Offers are due August 28, 2025, at 2:00 pm Pacific Standard Time

(xi) Government Point of Contact: CO Paula Winningham, paula.winningham@usda.gov

FAR 52.217-8 Option to Extend Services (Nov 1999)