1240BK24Q0014Solicitation.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested.

This solicitation is issued as a Request for Proposal (RFP)).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 dated January 22, 2024.

This procurement is set aside for: Small Business The NAICS code is 561720 and the Small Business Size Standard is $ 22 million dollars.

DATE, TIME, AND PLACE OFFERS ARE DUE:

Quotes are Due Thursday, February 15, 2024, by 2 p.m. PST.

Email quote to: paula.winningham@usda.gov

GOVERNMENT POINT OF CONTACT:

Contracting Officer Paula Winningham paula.winningham@usda.gov mailto:paula.winningham@usda.gov

SCHEDULE OF ITEMS/PRICE SCHEDULE

North Umpqua Ranger Station Janitorial Services

ITEM NO.

SUPPLIES/SERVICES

EST.

QUANTITY

UNIT

UNIT PRICE

AMOUNT

Janitorial Services for North Umpqua Ranger District, Umpqua National Forest.

0001AA

0001AB

Base Period: March 1, 2024 – February 28, 2025

Cleaning Year-round:

Cleaning, Twice a Week:

Main Office Building 2013 (approx. 8115 square feet) Planning Building 2009 (approx. 2619 square feet)

Cleaning, Once a Week:

Modular Office 2014 (approx. 900 square feet) Fire Warehouse Bathrooms and Shower (150 square feet) Engineering Office in Facilities Warehouse and Restroom (152 square feet)

Cleaning, Twice a Month:

Fire Warehouse Floor-Mopping (400 square feet)

OPTIONAL: Seasonal Cleaning:

If requested, cleaning April through October, Twice A Week: Colliding Rivers House, Building #1084 (approx 1600 square feet, includes basement level)

MO

0002AA

0002AB

Option Period 1:

March 1, 2025 – February 28, 2026

0003AA

0003AB

Option Period 2:

March 1, 2026 – February 28, 2027

0004AA

0004AB

0005AA

0005AB

Option Period 3:

March 1, 2027 – February 29, 2028

Seasonal Cleaning:

Option Period 4:

March 1, 2028 – February 28, 2029

Seasonal Cleaning:

Total

This is an Option year contract. Reference FAR 52.217-9 contained in this request for quotation and resultant contract.

For technical information and to RSVP for the required Pre-quote Site Tour, contact: Tully Pritchett by writing to email address: tully.pritchett@usda.gov.

Pre-Quote Site Tour: Two dates available: Tuesday, February 6, 2024, and Tuesday, February 13, 2024, 10 a.m. Pacific Time. Address: US Forest Service, 18782 North Umpqua Hwy, Glide, OR.

Schedule Notes:

1. Items labeled as Optional, or an Option Period are not required to be exercised by the government.

If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract. Evaluation of options shall not obligate the Government to exercise the option.

2. Offeror must submit pricing for all items. Offers for less than the total item will not be considered.

All items are subject to Contractor Quality Control.

3. Offeror should consider annual cost increases when submitting quotes for the Option Periods using the Schedule of Items above.

4. Offeror must respond to the other factors as described under FAR 52.212-2 Evaluation – Commercial Items (Nov 2021).

5. Offerors must have an “Active” registration in www.SAM.gov when submitting quote. Contractors with “Inactive” status will be considered non-responsive.

6. Award will be made on the best value for the Government. It’s the Governments’ intent to make one contract award.

mailto:tully.pritchett@usda.gov

ADDENDA TO FAR 52.212-4 (NOV 2023):

AGAR 452.237-71 PRE-QUOTE SITE TOUR (FEB 1988)

(a) The Government is planning a pre-quote site tour, during which potential offerors may obtain a better understanding of the work required.

(b) Offerors are encouraged to submit all questions in writing at least five (5) days prior to the conference. Questions will be accepted during conference. After the conference, an amendment to the solicitation containing an abstract of the questions and answers, and a list of attendees, will be issued.

(c) In order to facilitate conference preparations, it is requested that the Contracting Officer of this solicitation be contacted and advised of the number of persons who will attend.

(d) The Government assumes no responsibility for any expense incurred by an offeror prior to contract award.

(e) Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report (or other written method) provided to the Contractor. When unacceptable performance is observed, the COR will communicate with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. Photos may be shared through email to support inspections. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day, from time clean was previously due. For example, if Tuesday and Thursday are service days, and mopping the front reception area is left out Tuesday evening, the mopping shall be completed by Wednesday evening. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency. The deficiency will be documented on a noncompliance memorandum.

SUSPENSIONS OF WORK FOR OTHER THAN GOVERNMENT'S CONVENIENCE

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time deemed necessary. Whether or not a suspend work notice is issued, the Contractor shall be responsible for correcting any damage caused by its operation, whether inside or outside project limits, at no cost to the Government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of Work, and shall not qualify for an equitable adjustment.

USE OF PREMISE

The Contractor shall comply with the regulations governing the operation of premises that are occupied and shall perform his contract in such a manner as not to interrupt or interfere with the conduct of Government business.

CONTRACTOR'S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand English.

STORAGE OF MATERIALS AND EQUIPMENT

Materials shall be stored to assure the preservation of their quality and fitness for work. Approved portions of the right-of-way or other areas on Government land may be used for storage purposes.

All storage sites approved by the Government shall be restored to a satisfactory condition at the Contractor's expense.

PROPERTY AND PERSONAL DAMAGE

(a) The Contractor shall use every precaution necessary to prevent damage to public and private property. Land monuments and property markers shall not be disturbed until the Contracting Officer, or his/her representative, has witnessed or otherwise referenced their location and directed their removal.

(b) The Contractor shall be responsible for all damage to property and to persons, including third parties, that occur as a result of his/her agent's or employee's fault or negligence. The term "third parties" is construed to include employees of the government.

PUBLIC OFFICIALS NOT PERSONALLY LIABLE

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or with the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

PAYMENT

Payment will be made monthly for janitorial services that have been satisfactorily provided. The Contractor will submit an invoice each month after assuring themselves that all work has been completed timely in accordance with the Statement of Work and the checklist from the Quality Control Plan. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause. Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

PROCESSING INVOICES THROUGH INVOICE PROCESSING PLATFORM (IPP)

The USDA, Forest Service requires the use the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services. IPP is a Government-wide, secure web-based invoice processing service offered free of charge to Government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS). The contract awardee will need to register at the following link: www.ipp.gov

If your company is a current user of IPP, no further enrollment actions are necessary. The IPP Customer Support Desk is available to assist users Monday through Friday (excluding bank holidays) from 8 a.m. - 6 p.m. ET, including answering any questions related to accessing IPP or completing the registration process. Their toll-free number is 1-866-973-3131 or they can be reached at IPPCustomerSupport@fms.treas.gov.

http://www.ipp.gov/ mailto:IPPCustomerSupport@fms.treas.gov

DESCRIPTION OF REQUIREMENT, LOCATION, DATES, AND LIST OF

ATTACHMENTS

It is the scope of this contract to secure janitorial services for Government Offices on the U.S. Forest North Umpqua Ranger Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall provide all management, tools, equipment and labor necessary to accomplish janitorial services necessary to present an overall appearance of cleanliness.

The regular cleaning services shall be performed at frequencies determined by the Government. The quantity of office furniture or utilization of floor space is subject to change during the contract period.

Performance shall be based on the Government’s evaluation of the results. The Contractor MUST have established, experienced janitorial staff prior to contact award within 50 miles of project location as a requirement of performance.

Location: U.S. Forest Service, North Umpqua Ranger District, 18782 North Umpqua Highway, Glide, OR 97443 and the Colliding Rivers House, if Option is exercised.

Dates: March 1, 2024, is the estimated start date. Base period is date of contract award through February 28, 2025. There are four Option Years, and the total contract time will not exceed five years.

List of Attachments:

Attachment 1: Performance Work Statement (incorporated into document) Attachment 2: Wage Rates (incorporated into document)

ATTACHMENT 1

NORTH UMPQUA RANGER DISTRICT

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES

1.1 GENERAL

This solicitation contains a work statement for a performance-based service, this means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security, or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure janitorial services for Government Offices on the U.S. Forest Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall provide all management, tools, equipment and labor necessary to accomplish janitorial services necessary to present an overall appearance of cleanliness.

The regular cleaning services shall be performed at frequencies determined by the Government. The quantity of office furniture or utilization of floor space is subject to change during the contract period.

Performance shall be based on the Government’s evaluation of the results. The Contractor MUST have established, experienced janitorial staff at the time of this Solicitation and within 50 miles of project location as a requirement of performance. Their names and work Experience shall be provided with Quote and Evaluation Response.

1.2 PROJECT LOCATION & DESCRIPTION

U.S. Forest Service, North Umpqua Ranger District, 18782 North Umpqua Highway, Glide, OR 97443.

1.3 PRE-QUOTE SITE VISIT

Two dates available: Tuesday, February 6, 2024, and Tuesday, February 13, 2024, 10 a.m. Pacific Time.

Address: US Forest Service, 18782 North Umpqua Hwy, Glide, OR.

1.4 ESTIMATED START DATE & CONTRACT TIME

March 1, 2024, is the estimated start date. Base year will run from date of contract award through February 28, 2025. There are four Option Years, and the total contract time will not exceed five years.

1.5 LICENSES AND INSURANCE

The Contractor shall obtain necessary licenses and insurance needed to perform this contract.

2.1 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

Note: All cleaning under this contract is required to meet the quality and performance standards as identified.

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The following guidelines describe what is considered to be the normal industry quality and performance standards for this type of contract.

The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract. The definition of clean is to remove dirt, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness. Performance will be based on the Contractor’s effort in meeting the performance and quality standards, not the method of performance.

1. Twice a Week Cleaning

a. Waste Collection and Removal:

All waste generated in the building(s) shall be collected and removed to commercial refuse receptacles provided by the Government. Trash receptacles shall be left clean, free or foreign matter, and free of odors. Any obviously soiled or torn plastic trash liners shall be replaced. All ashtrays outside the building(s) shall be emptied and wiped out with a damp cloth.

b. Restrooms

The entire floor surface, including splash boards, shall be free from litter, dirt, dust and debris.

Floors shall be scrubbed to maintain sanitary conditions and have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, urine deposits, or standing water.

All surfaces of counters, sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces shall be clean and disinfected using a germicidal detergent. After cleaning, receptacles shall be free of deposits, dirt, streaks, and odor.

Paper towels, soap, and toilet paper dispensers shall be kept filled using Government furnished products.

c. All Rooms

Resilient floors, including along baseboards, wall/floor edges, and in corners shall be free of all litter and accumulated dirt. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors beneath these items. All moved items shall be returned to their original and proper position. Flooring surface shall have a clean uniform appearance, free of streaks and spots.

All interior glass, including glass in entry doors and metal door plates shall be free of marks, streaks, and dust. Metal floor plates below entrance doors shall be cleaned to remove dirt and spills.

There shall be no obvious signs of dust on any visible surface. All horizontal, vertical and under surface areas shall be free of dust, smudges, or spots.

All microwaves and drinking fountains including the orifices and drain as well as exterior surfaces of fountain shall be clean and sanitized. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil. Traps shall be free of debris and buildup.

Carpeted areas shall be free of dirt, debris and other foreign matter and appear clean and uniform in appearance. All tears, burns, and raveling shall be brought to the attention of the government representatives. Chairs, trash receptacles, and other moveable items shall be moved to clean carpet beneath these items. All moved items shall be returned to their original position.

d. Exterior

Sweep all walkways and porches to remove dirt, leaves and litter. Remove cobwebs from porch areas.

e. General Spot Cleaning

Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing or cleaning smudges, stains, fingerprints, marks, streaks, cobwebs etc., from all surfaces including glass, walls, carpets, ceilings, light fixtures, partitions, doors, light switches, and temperature controls. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

2. Monthly Cleaning

Crevices between furniture, desks, cabinets, bookcases, etc. shall be free of all visible dirt, dust, debris and other foreign matter.

Cloth chairs including base and legs shall remain free of all obvious dust and surface dirt.

All fluorescent and incandescent light fixtures, air vents, and ceiling fans shall be free of dust, cobwebs and other debris. Fixtures and fans shall be free of dust, dirt and spills and clean in appearance.

Window coverings, trimmings, sills, and casings shall be free of dust, dirt and spills and clean appearance.

Resilient floor areas shall be spray buffed to return surface to a uniform high luster without streaks and unsightly finish buildup on floor, baseboard or walls.

3. Semi-Annual (Performed in April and October)

Wash all window glass, screens, and glass deflectors inside and out, leaving no streaks. Wood paneled walls shall be wiped down and left free of dirt, dust, streaks, spots and film. Wood paneling shall be treated in accordance with industry standards and best practices to maintain a uniform appearance. A thorough dusting over door frames, above cabinets, window frames, and other surface areas shall be performed.

Resilient flooring shall be stripped, sealed and refinished in accordance with industry standards and best practices. When completed, the floor shall have a uniform, glossy appearance free from dirt, debris, dust, scuff marks, heel marks, stains and discoloration. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors beneath these items. All moved items shall be returned to their original and proper position.

Professional carpet cleaning shall occur twice a year. Contractor shall schedule the carpet cleaning and provide notification to government personnel one week in advance to allow government personnel to move items from carpeted floors that ordinarily are not moved (boxes, equipment, etc).

Chairs, trash receptacles, and other easily moved office furniture shall be moved by the Contractor to access the carpeted floor and then returned to its original and proper position.

4. As Needed

Collect and remove recycled office paper and cardboard from recycle center containers as the containers and space for recycling reaches capacity. Recycle centers are located within Office Building 2013 (5 locations) and Office Building 2009 (2 locations). Recycled materials collected shall be placed in the outside recycled materials dumpster.

2.2 SERVICE CALLS

A service call is a report by building occupants, Forest Service personnel, or other interested parties, of a cleaning and/or related maintenance problems, and the Contractor’s subsequent response to, and correction of the problem. The Contractor shall develop and implement a system to receive, record, respond, and track all service calls, trouble calls, or other operational problems.

The Contractor shall be responsible for all service calls that pertain to this contract such as no paper towels, garbage overflowing, spot cleaning or vacuuming needed, water spills and flood, etc. The Contractor shall respond promptly to all service calls and complete the work required within four (4) hours. In those circumstances where a service call cannot be resolved within 4 hours due to circumstances beyond the Contractor’s control, the Contractor shall immediately notify the COR of the time and date corrective action will be completed and the reason it cannot be accomplished in a timely manner.

Service Call Log: The Contractor shall maintain a service call log in sufficient detail to enable the COR to determine whether services are completed in accordance with the terms of the contract. The service call log shall be available for inspection by the COR.

3.1 CONTRACTOR FURNISHED MATERIALS AND SERVICES

Contractor shall furnish all labor, equipment, materials, supervision, transportation, employee training and incidentals, except those listed under Government furnished, necessary to perform janitorial services in accordance with the terms, conditions and specifications herein.

These supplies and materials shall be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services. The products utilized will comply with biobased and/or post-consumer/recycled content. As an example (not inclusive of all needs):

Multipurpose Cleaners - Minimum Biobased content: 56% Graffiti and Grease Removers - Minimum Biobased content: 34% Glass Cleaners - Minimum Biobased content: 49%

Website for more information:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

In the performance of this contract, the Contractor shall make maximum use of biobased products (see FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts), unless the product cannot be acquired:

1. Competitively within a time frame providing for compliance with the contract performance schedule;

2. Meeting contract performance requirements; or

3. At a reasonable price.

Contractor must utilize cleaning and sanitary supplies from Ability One per FAR 52.208-9.

A minimum one-month supply of restroom supplies must be kept on site. No flammable liquids shall be stored in the buildings.

The Contractor must be responsible for instructing company employees in appropriate safety measures.

The Contractor shall provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building.

Five (5) days prior to the starting date of the contract, the Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml shall not use any materials which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which it is to be applied. Any material which the COR suspects of not meeting safety standards shall be tested by a recognized testing laboratory at the Contractor’s expense.

FAR 52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR

SERVICES (MAY 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the Committee) under 41 U.S.C.8504. Additionally, certain of these supplies are available from the Defense Logistics Agency (DLA), the General Services Administration (GSA), or the Department of Veterans Affairs (VA). The Contractor shall obtain mandatory supplies or services to be provided for Government use under this contract from the specific sources indicated in the contract schedule.

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

(c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

(1) National Industries for the Blind 1310 Braddock Place Alexandria, VA 22314-1691 (703) 310-0500;

(2) NISH 8401 Old Courthouse Road Vienna, VA 22182 (571) 226-4660.

3.2 GOVERNMENT-FURNISHED MATERIALS AND SERVICES

The Forest Service will provide door keys and lock combinations as required for admittance of Contractor’s employees after office hours. The Contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys or combination locks.

The Government will furnish secure areas for storage of Contractor-furnished materials, which shall be stored for a maximum of two weeks. The Contractor shall maintain such storage areas to the same standards as similar areas occupied by the Government.

The Government will furnish the following:

a. Plastic trash-can liners – Minimum Biobased content: 22%

b. Paper towels or roll towels – Minimum Biobased Content: 25% http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

c. Liquid soap - Biobased content minimum 64%

d. Toilet paper - Minimum Biobased Content: 25%

e. Covered containers for trash disposal and recycling (located outside the building).

f. Mats for exterior entrances and doorways.

Note: Items furnished by the Government will be opened one box at a time.

Locked and/or Non-Serviced Rooms: Some rooms in the building are locked. These rooms will not require services unless left unlocked or a key has been provided to the Contractor. For the rooms where a key is provided, the contractor will lock the door and turn off the lights prior to leaving.

3.3 NOTIFICATION OF SUBCONTRACTING:

The Government reserves the right to approve or disapprove any subcontractors selected. Therefore, the Contractor shall obtain approval from the Contracting Officer for all subcontractors prior to entering into any subcontracts for the performance of work under this contract. The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

4.1 TASKS AND CRITICAL SUBTASKS

Cleaning Schedule

Work will be performed on Wednesday evening any time between the office closure hours of 1630 to 0700 (the next morning) and then second cleaning any time after 1630 on Friday through the weekend.

If any of the scheduled days fall on a holiday, service may be performed either that day, or the day prior to, or the day following the holiday at the Contractor’s option.

4.2 BEYOND CUSTOMARY CLEANING

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

5.1 CONDUCT

5.2 General

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting

Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the Contractor or his/her employees during performance of the contract.

5.3 Specific Conduct

The following restrictions apply to the Contractor and Contractor’s employees:

a. Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on Government property. This prohibition will not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms in any of the buildings.

f. Pets: Contactor may not bring pets into the buildings.

5.4 Miscellaneous

a. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

b. Turn in items found to the lost and found box located at reception desk or to the COR.

a. Report any unusual traffic in parking lots to the COR.

b. Mechanical equipment controls for heating, ventilation, and air-conditioning system are not be adjusted by the cleaning crew workers.

c. Cleaning of carpet, floors, and counter tops will be performed according to manufacturer’s instructions or industry standards.

d. Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

e. Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected;

ensure that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

f. Establish a system for custodial workforce personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

g. Prepare reports of accidents and fires and submit to the COR; maintain and make available all records in connection with protection activities.

h. In the event of emergency or unusual occurrences adversely affecting the interest of the

Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

6.1 SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR.

The Contractor shall provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor” and “alternate on-site supervisor” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The on-site supervisor is required to be fully conversant in English.

7.1 SECURITY OF PREMISES

SECURITY

The Contractor shall not enter desks or files, nor make her/himself familiar with the correspondence or other documents left in baskets or otherwise exposed to view, excluding such materials displayed for public information. All office equipment, including computers, copiers, fax machines, telephones and exercise equipment is not to be used by the Contractor or the Contractor’s employees.

The Contractor will close any open window, shut off lights, and lock all exterior doors that have been left unsecured. The building is considered closed for business between 4:30 p.m. and 8:00a.m daily, and all day on weekends and Federal Holidays.

The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows beyond the routine 4:45 p.m. to 5:15 p.m. timeframe.

Offices with doors closed will be opened only during the period of cleaning services. They will not be left unattended and open unless found that way. Any room tagged “Do Not Enter” or “No Janitorial Service” will not be entered or serviced until further notice to proceed is given from the occupant.

While fulfilling the duties of this contract, only authorized Forest Service Personnel, the Contractor and the Contractor’s employees will be allowed in the building during closed office hours.

The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR.

The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced.

The Contractor shall comply with the requirements identified in pages 21-23 of this solicitation regarding Contract Personnel and Contractor Background Checks. Procedures for the background checks will begin upon contractor acceptance of contract.

8.1 PROPERTY AND PERSONAL DAMAGE

The Contractor shall assume all risk of loss or damage to his/her equipment and injury to himself/herself or his/her employees, and shall hold and save the Government and its employees harmless from liability of any nature or kind resulting from performance of this contract, except for negligent acts of Government employees.

The Contractor shall be responsible for all damage to property and to persons, including third parties, that occur as a result of his/her agent's or employee's fault or negligence. The term "third parties" is construed to include employees of the government.

AGAR 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988)

a) The contracting officer or the contracting officer's duly authorized representative (the Contracting Officer’s Representative or Government Technical Monitor/Inspector) will inspect and accept the supplies and/or services to be provided under this contract.

b) Inspection will be performed at the sites of work.

PROCEDURE: The COR or inspector will ensure contractor’s compliance with the appropriate element of the PWS when service is performed and will record results of inspections, noting date and time of inspection. If inspection indicates defective performance, the COR will issue a notice of noncompliance to the contractor. Work will not be considered complete until all defects have been corrected. Anytime notices of noncompliance exceed the performance threshold, it will represent failure on the part of the Contractor to meet contract requirements, and support cause for a deduction in contract payment of termination of the contract.

9.1 DEFINITIONS

CLEAN: to remove dirt, dust, debris, film, streaks, mop marks, mop strands, gum, grease, tar, or any other extraneous matter from all surfaces or objects to present an overall appearance of cleanliness.

STANDARD: The contractor shall perform work in a satisfactory manner maintaining a facility in a clean, neat, and professional appearance.

QUALITY ASSURANCE SURVEILLANCE PLAN

Performance Objective SOW# Method of Surveillance

Performance Threshold

Twice a Week Cleaning

Trash Trash is emptied; plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is removed to outdoor trash collection container.

Restrooms Restrooms are disinfected and free of trash, dirt, deposits, streaks and odors. Toilets and urinals are disinfected and free of scale, stains, scum and other deposits. Floors are free of litter, dirt, dust and debris. Supplies are adequate until next service.

All Rooms Floors, carpets, baseboards, corners and wall edges are free of dirt, dust and debris.

Flooring surfaces have a clean uniform appearance, free of streaks and spots.

Stainless, glass, door plates, and mirrors have no traces of film, dirt, smudges, or water.

Drinking fountains and microwaves are disinfected and free of streaks, stains, spots, smudges, scale and other deposits. Dust is not visible.

Exterior Cobwebs, leaves, and other debris are not present providing a clean and neat appearance.

General Spot Cleaning No accumulations of cobwebs, dust smudges or marks on interior building surfaces.

1a

1b

1c

1d

1e

Random inspections

No more than two Notices of Noncompliance per month.

Monthly Cleaning

No accumulations of dirt, dust, debris and other foreign matter in crevices between furniture, desks, cabinets, and bookcases.

Chairs, legs, and bases are free of dust and dirt.

All Interior light fixtures, air vents, and ceiling fans are clean and free of cobwebs, dust, debris, streaks, spots, smudges, and film.

Interior window coverings, sills, and casings are free of film, dirt, dust, and smudges.

Resilient flooring shall have a uniform glossy appearance free of scuffmarks, splash marks, streaks, and stains.

No more than one Notice of Noncompliance for all elements under this objective.

Semi-Annually

Paneled walls are free of dust, dirt, marks, smudges and film.

Dusting over door frames, cabinets, window frames, and surface areas.

Window shall appear polished.

Free from streaks and spots.

Resilient flooring shall have a uniform glossy appearance free of scuffmarks, splash marks, streaks, and stains.

Professional carpet cleaning twice a year.

elements under this objective.

As- Needed: Collect and remove recycled materials from recycle centers and place in outside dumpster for recycled materials

Random Inspections elements of this objective.

ATTACHMENT 2

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5579 Daniel W. Simms Division of | Revision No.: 21 Director Wage Determinations | Date Of Last Revision: 12/26/2023

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to |after January 30, 2022, or the |the contract.

|contract is renewed or extended (e.g., |The contractor must pay all covered workers |an option is exercised) on or after |at least $17.20 per hour (or the applicable |January 30, 2022: |wage rate listed on this wage determination, | |if it is higher) for all hours spent | |performing on the contract in 2024.

|If the contract was awarded on or |Executive Order 13658 generally applies to |between January 1, 2015 and January 29, |the contract.

|2022, and the contract is not renewed |The contractor must pay all covered workers |or extended on or after January 30, 2022: |at least $12.90 per hour (or the applicable |2022: |wage rate listed on this wage determination, | |if it is higher) for all hours spent | |performing on the contract in 2024.

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Oregon

Area: Oregon Counties of Coos, Curry, Douglas

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 16.21*** 01012 - Accounting Clerk II 18.21 01013 - Accounting Clerk III 20.36 01020 - Administrative Assistant 29.55 01035 - Court Reporter 20.49 01041 - Customer Service Representative I 14.14*** 01042 - Customer Service Representative II 15.71*** 01043 - Customer Service Representative III 17.30 01051 - Data Entry Operator I 15.29*** 01052 - Data Entry Operator II 16.68*** 01060 - Dispatcher, Motor Vehicle 22.66 01070 - Document Preparation Clerk 16.31*** 01090 - Duplicating Machine Operator 16.31*** 01111 - General Clerk I 15.05*** 01112 - General Clerk II 16.42*** 01113 - General Clerk III 18.44 01120 - Housing Referral Assistant 22.85 01141 - Messenger Courier 13.30*** 01191 - Order Clerk I 16.46*** 01192 - Order Clerk II 17.96 01261 - Personnel Assistant (Employment) I 17.08*** 01262 - Personnel Assistant (Employment) II 19.10 01263 - Personnel Assistant (Employment) III 21.29 01270 - Production Control Clerk 22.26 01290 - Rental Clerk 16.70*** 01300 - Scheduler, Maintenance 18.31 01311 - Secretary I 18.31 01312 - Secretary II 20.49 01313 - Secretary III 22.85 01320 - Service Order Dispatcher 20.25 01410 - Supply Technician 29.55 01420 - Survey Worker 19.18 01460 - Switchboard Operator/Receptionist 16.14*** 01531 - Travel Clerk I 16.63*** 01532 - Travel Clerk II 18.06 01533 - Travel Clerk III 19.47 01611 - Word Processor I 16.31*** 01612 - Word Processor II 18.31 01613 - Word Processor III 20.49 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass 23.79 05010 - Automotive Electrician 21.44 05040 - Automotive Glass Installer 20.25

05070 - Automotive Worker 20.25 05110 - Mobile Equipment Servicer 17.80 05130 - Motor Equipment Metal Mechanic 22.63 05160 - Motor Equipment Metal Worker 20.25 05190 - Motor Vehicle Mechanic 22.63 05220 - Motor Vehicle Mechanic Helper 16.62*** 05250 - Motor Vehicle Upholstery Worker 19.03 05280 - Motor Vehicle Wrecker 20.25 05310 - Painter, Automotive 21.44 05340 - Radiator Repair Specialist 20.25 05370 - Tire Repairer 17.03*** 05400 - Transmission Repair Specialist 22.63 07000 - Food Preparation And Service Occupations 07010 - Baker 14.70*** 07041 - Cook I 16.53*** 07042 - Cook II 18.84 07070 - Dishwasher 13.94*** 07130 - Food Service Worker 14.48*** 07210 - Meat Cutter 19.10 07260 - Waiter/Waitress 13.41*** 09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter 23.32 09040 - Furniture Handler 15.39*** 09080 - Furniture Refinisher 23.32 09090 - Furniture Refinisher Helper 18.07 09110 - Furniture Repairer, Minor 20.69 09130 - Upholsterer 23.32 11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 16.53*** 11060 - Elevator Operator 15.14*** 11090 - Gardener 21.63 11122 - Housekeeping Aide 15.14*** 11150 - Janitor 15.14*** 11210 - Laborer, Grounds Maintenance 17.19*** 11240 - Maid or Houseman 14.51*** 11260 - Pruner 15.70*** 11270 - Tractor Operator 20.19 11330 - Trail Maintenance Worker 17.19*** 11360 - Window Cleaner 16.57*** 12000 - Health Occupations 12010 - Ambulance Driver 18.48 12011 - Breath Alcohol Technician 27.71 12012 - Certified Occupational Therapist Assistant 38.02 12015 - Certified Physical Therapist Assistant 37.85 12020 - Dental Assistant 22.88 12025 - Dental Hygienist 46.65 12030 - EKG Technician 41.57 12035 - Electroneurodiagnostic Technologist 41.57

12040 - Emergency Medical Technician 18.48 12071 - Licensed Practical Nurse I 24.78 12072 - Licensed Practical Nurse II 27.71 12073 - Licensed Practical Nurse III 30.89 12100 - Medical Assistant 19.45 12130 - Medical Laboratory Technician 33.02 12160 - Medical Record Clerk 19.11 12190 - Medical Record Technician 21.37 12195 - Medical Transcriptionist 23.75 12210 - Nuclear Medicine Technologist 60.90 12221 - Nursing Assistant I 13.79*** 12222 - Nursing Assistant II 15.50*** 12223 - Nursing Assistant III 16.92*** 12224 - Nursing Assistant IV 19.00 12235 - Optical Dispenser 19.83 12236 - Optical Technician 24.78 12250 - Pharmacy Technician 21.73 12280 - Phlebotomist 19.32 12305 - Radiologic Technologist 39.43 12311 - Registered Nurse I 27.88 12312 - Registered Nurse II 34.09 12313 - Registered Nurse II, Specialist 34.09 12314 - Registered Nurse III 41.25 12315 - Registered Nurse III, Anesthetist 41.25 12316 - Registered Nurse IV 49.45 12317 - Scheduler (Drug and Alcohol Testing) 34.34 12320 - Substance Abuse Treatment Counselor 26.96 13000 - Information And Arts Occupations 13011 - Exhibits Specialist I 19.45 13012 - Exhibits Specialist II 24.11 13013 - Exhibits Specialist III 29.49 13041 - Illustrator I 19.45 13042 - Illustrator II 24.11 13043 - Illustrator III 29.49 13047 - Librarian 26.69 13050 - Library Aide/Clerk 15.72*** 13054 - Library Information Technology Systems 24.11 Administrator 13058 - Library Technician 18.59 13061 - Media Specialist I 17.39 13062 - Media Specialist II 19.45 13063 - Media Specialist III 21.70 13071 - Photographer I 16.86*** 13072 - Photographer II 18.86 13073 - Photographer III 23.36 13074 - Photographer IV 28.57 13075 - Photographer V 34.58 13090 - Technical Order Library Clerk 18.88

13110 - Video Teleconference Technician 16.86*** 14000 - Information Technology Occupations 14041 - Computer Operator I 18.05 14042 - Computer Operator II 20.19 14043 - Computer Operator III 22.51 14044 - Computer Operator IV 25.02 14045 - Computer Operator V 27.70 14071 - Computer Programmer I (see 1) 20.22 14072 - Computer Programmer II (see 1) 25.04 14073 - Computer Programmer III (see 1) 14074 - Computer Programmer IV (see 1) 14101 - Computer Systems Analyst I (see 1) 14102 - Computer Systems Analyst II (see 1) 14103 - Computer Systems Analyst III (see 1) 14150 - Peripheral Equipment Operator 18.05 14160 - Personal Computer Support Technician 27.40 14170 - System Support Specialist 30.34 15000 - Instructional Occupations 15010 - Aircrew Training Devices Instructor (Non-Rated) 31.49 15020 - Aircrew Training Devices Instructor (Rated) 38.10 15030 - Air Crew Training Devices Instructor (Pilot) 45.67 15050 - Computer Based Training Specialist / Instructor 31.49 15060 - Educational…