C04_2_Attachment 3 RS HVAC Specifications.pdf

USDA Forest Service Project Specifications

9/10/2023 Tonasket Ranger Station HVAC Replacement Building #2007 Pg. 1/1 Project Title Page 00 01 01

SECTION 00 01 01

COLVILLE NF

TONASKET RANGER STATION HVAC REPLACEMNT BUILDING #2007

A. Tonasket Ranger Station HVAC Replacment Building #2007.

B. 1 W Winesap St, Tonasket, Washington 98855

C. Phone: 509-486-2186

D. Website: Colville NF https://www.fs.usda.gov/r06/colville

Offices https://www.fs.usda.gov/r06/colville/offices

E. Date: 06/26/2026.

END OF SECTION 00 01 01

https://www.fs.usda.gov/r06/colville https://www.fs.usda.gov/r06/colville/offices

9/10/2023 Tonasket Ranger Station HVAC Replacement Building #2007 Pg. 1-1/2 List of Specifications 01 01 20

SECTION 00 01 20

LIST OF SPECIFICATIONS

1. LIST OF SPECIFICATIONS

1.01 SPECIFICATIONS CONSIST OF THE FOLLOWING:

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 01 Project Title Page 00 01 20 List of Specifications

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 23 00 Option Items 01 26 00 Contract Modification Procedures 01 29 00 Schedule of Values 01 31 00 Project Management and Coordination 01 32 00 Construction Progress Documentation 01 32 33 Photographic Documentation 01 33 00 Submittal Procedures 01 40 00 Quality Requirements 01 50 00 Temporary Facilities And Controls 01 60 00 Product Requirements 01 73 00 Execution 01 73 20 Selective Site Demolition 01 73 29 Cutting and Patching 01 74 19 Construction Waste Management and Disposal 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data 01 78 39 Project Record Documents 01 79 00 Demonstration and Training

DIVISION 23 – HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 01 30.51 HVAC Air-Distribution System Cleaning 23 05 13 Common Motor Requirements For HVAC Equipment 23 05 16 Expansion Fittings And Loops For HVAC Piping 23 05 17 Sleeves And Sleeve Seals For HVAC Piping 23 05 19 Meters And Gauges For HVAC Piping 23 05 23 General-Duty Valves For HVAC Piping 23 05 29 Hangers And Supports For HVAC Piping And Equipment 23 05 33 Heat Tracing For HVAC Piping 23 05 48 Vibration And Seismic Controls For HVAC 23 05 53 Identification For HVAC Piping And Equipment

9/10/2023 Tonasket Ranger Station HVAC Replacement Building #2007 Pg. 1-2/2 List of Specifications 01 01 20

23 05 66 Anti-Microbial Ultraviolet Emitters For HVAC Ducts And Equipment 23 05 93 Testing, Adjusting, And Balancing For HVAC 23 07 13 Duct Insulation 23 07 16 HVAC Equipment Insulation 23 07 19 HVAC Piping Insulation 23 08 00 Commissioning Of HVAC 23 09 13 Instrumentation And Control Devices For HVAC 23 09 23 Direct-Digital Control System For HVAC 23 09 34 Variable-Frequency Motor Controllers For HVAC 23 09 93 Sequence Of Operations For HVAC Controls 23 23 00 Refrigerant Piping 23 31 00 HVAC Ducts And Casings 23 34 13 Axial HVAC Fans 23 34 16 Centrifugal HVAC Fans 23 34 23 HVAC Power Ventilators 23 34 24 Circulation Fans 23 37 00 Air Outlets And Inlets 23 40 00 HVAC Air Cleaning Devices 23 72 00 Air-To-Air Energy Recovery Equipment 23 72 23 Packaged Air-To-Air Energy Recovery Units 23 73 13 Modular Indoor Central-Station Air-Handling Units 23 74 33 Dedicated Outdoor Air Units 23 81 19 Self-Contained Air-Conditioners 23 81 24 Computer Room Air Conditioners - Floor Mounted 23 81 25 Computer Room Air Conditioners - Ceiling Mounted 23 81 26.13 Small-Capacity Split-System Air Conditioners 23 81 29 Variable Refrigerant Flow HVAC Systems 23 81 46 Water-Source Unitary Heat Pumps 23 82 16 Air Coils 23 81 43 Air-Source Unitary Heat Pumps

DIVISION 26 – ELECTRICAL

26 00 10 Electrical General-Technical-Provisions 26 04 00 Underground Control Cable And Power Distribution 26 00 50 Electrical BasicMethodsAndMaterials

26 09 00 Controls And Instrumentation 26 43 13 Surge Protective Devices

END OF SECTION 00 01 20

9/10/2023 Tonasket Ranger Station HVAC Replacement Building #2007 Pg. 1/4 Summary 01 10 00

SECTION 01 10 00

SUMMARY

PART 1 - GENERAL

1.01 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents..

3. Contractor's use of site and premises.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and Drawing conventions.

1.02 RELATED REQUIREMENTS:

A. Section 015000 "Temporary Facilities and Controls" for limitations and procedures gov-erning temporary use of Government's facilities.

1.03 PROJECT INFORMATION

A. Project Identification:

Tonasket Ranger Station HVAC Replacment Building #2007

B. Project Location: 1 W Winesap St, Tonasket, Washington 98855

C. The Work of Project is defined by the Contract Documents and consists of the following:

Base Project Tonasket Rangers Station

1. Delegated Design: An HVAC System Assessment, Load Testing, System Sizing with Life Cycle Costing Assess existing system performance: equipment age, fuel type, ductwork condition, load capacity, and integration with building systems.

Determine new HVAC system capacities, zoning, equipment, and components for optimal efficiency and performance. Consider building envelope quality, orientation, and total square footage. Consider insulation, windows, infiltration, and internal gains.

Will new system have correct static pressure and room airflow with existing ducts or will extensive duct modifications be necessary.

Due to climate zone consider possible alternates for achieving optimal efficiency and system performance. To include: Certified cold-climate heat pumps, cold-climate heat pumps with electric resistance backup, or possibly duel fuel system heat pumps with a furnace.

HVAC Assessment Report shall include load calculations, duct calculations, airflow design & verification, ventilation, exhaust requirements, and address safety stand-ards. Load calculation will ensure replacement system meets or exceeds the build-ing’s heating or cooling load. Select equipment meeting efficiency standards and minimum AFUE, SEER and EER thresholds for cold climate installation. Provided under section 2.0 Applicable Codes and Standards, above.

Provide life cycle costing for justification of replacement system. Include initial cost, operating cost, and payback period for HVAC replacement system. Selected system should provide the best value and life cycle cost.

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Provide final HVAC delegated design with mechanical, electrical plans, shop draw-ings, equipment submittals sealed and stamped by a licensed HVAC Mechanical En-gineer.

2. Removal of existing HVAC equipment and components.

Safely disconnect & remove existing HVAC equipment. Remove equipment, electric feeder lines, refrigerant lines, condensation lines, and any other components neces-sary for unit operation.

Repair any structural damage to truss components from 1995 equipment installation in attic related to Carrier Fan Coils.

Legally dispose of all removed equipment and components.

Recover and handle refrigerants per EPA requirements. Credits are returned to For-est Service.

3. Installation of new engineered HVAC System equipment (Delegated Design) Furnish and install new high efficiency HVAC system equipment to meet contract documents and energy code.

Equipment includes heat pumps, furnace, air handlers, fresh air units, air filtration systems, dampers, thermostats and system controls per final design.

Indoor equipment shall be installed in accessible locations per manufacturer’s recom-mendation with consideration of equipment operation and regular maintenance Outdoor equipment shall be installed per manufacturer’s recommendation on level concrete pad foundation, protected from weather and located for easy maintenance access.

Ensure HVAC system balance and commissioning.

4. Ductwork Cleaning, Repair and Modifications Inspect existing ductwork for leaks, damage, and inefficiencies Clean, repair, seal, or modify ductwork as required for new HVAC system.

Ensure duct systems meet airflow requirements and are properly insulated.

Test and balance airflow

5. Electrical Work Remove existing HVAC electrical panels, feeder lines or other components that will not function with new HVAC system.

Install, upgrade or modify electrical services, panels and components to complete new HVAC system.

Coordinate with existing building electric system for proper integration.

Ensure all electrical work complies with the National Electrical Code.

Permit and inspect all electrical work as required by Washington State L&I.

6. HVAC System Testing & Commissioning Perform full system startup and operational testing.

Verify system performance meets the design specifications.

Conduct air balancing and temperature verification.

Provided commissioning report of new HVAC System by independent/third party contractor. The commissioning report should provide documented confirmation the system is functional, complies with delegated design, performs per specification and benchmark correct operation.

HVAC System Approved Final Inspection

7. Provide asbuilt AutoCAD drawings of new HVAC system, and

8. Provide maintenance & operation training and manuals.

The Contractor shall furnish all labor, supervision, tools, materials, equipment, incidental engineering, delegated design, transportation, and management necessary for the removal and replacement of the HVAC system(s) in accordance with the provisions of this solicita-tion and contract.

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REFER to Statement of Work, solicitation, contract and contract documents for addi-tional information.

1.04 CONTRACTOR'S USE OF SITE AND PREMISES

A. Use of Site: Limit use of Project site to Work in areas within the Contract limits indicated.

Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways, and Entrances: Keep driveways and entrances serving prem-ises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

B. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.05 COORDINATION WITH OCCUPANTS

A. Full Government Occupancy: Government will occupy site and existing adjacent buildings during entire construction period. Cooperate with Government during construction opera-tions to minimize conflicts and facilitate Government and public usage. Perform the Work so as not to interfere with Government day-to-day operations. Maintain existing exits, un-less otherwise indicated.

1.06 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of au-thorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:30 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Gov-ernment or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Government not less than three days in advance of proposed utility interrup-tions.

2. Obtain Government's written permission before proceeding with utility interruptions.

1.07 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situ-ations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications.

The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

9/10/2023 Tonasket Ranger Station HVAC Replacement Building #2007 Pg. 4/4 Summary 01 10 00

D. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

E. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

F. Keynoting: Materials and products are identified by reference keynotes referencing Speci-fication Section numbers found in this Project Manual.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 01 10 00

9/10/2023 Tonasket Ranger Station HVAC Replacement Building #2007 2/ 2 Option items 01 23 00

SECTION 01 23 00

OPTION ITEMS

1. GENERAL

1.01 SUMMARY AND RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. List of bid items applicable to this project provided with Contract.

1.02 DEFINITIONS

A. Option Item: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to the Base Bid amount if the Government decides to accept the alternate.

1. The Government is not obligated to award option items.

2. The cost for each option item is the net addition to the Base Bid Contract Sum to incorporate option into the Work. No other adjustments are made to the Contract Sum.

B. Contractor shall bid each item. Government will notify successful contractor which option item(s) it elects to accept after award of contract.

1.03 PROCEDURES

A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the option into Project. Include as part of each option, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of option.

B. Execute accepted options under the same conditions as other work of the Contract.

C. Schedule: A Schedule of Options is included at the end of this Section. Specification

Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

2. PRODUCTS (NOT USED)

3. EXECUTION

3.01 SCHEDULE OF OPTIONS

Option Item 1 Tonasket Ranger Station Site: Provide an ESA inspection of remaining HVAC equipment on Ranger Station site for regular maintenance items, necessary repairs, to include recommendations for minor upgrades for performance improvement or to increase equipment longevity. Provide cost for replacement of 2 unit space heaters and Haier air conditioner. Building 2011 is the Fire Office east of Ranger Station on Winesap Rd. Building 2012, Siwash, is on northwest side of site.

A. Option Item 2 Republic Ranger Station Site - Residence: Building #1046 is northwest of Ranger Station office off E Delaware Ave. Remove and replace HVAC system for single family residence. Remove electric furnace, both wood burning stoves, and circulating fans then legally dispose. Install new HVAC system, properly

9/10/2023 Tonasket Ranger Station HVAC Replacement Building #2007 2/ 2 Option items 01 23 00 sized for residence, that provides both heating and cooling. Inpsect, clean and repair chimney. Modify hearth for proper width, if necessary, for replacement insert.

Replace wood burning fireplace insert in living room. Construct stainless steel chimney liner to vent woodburning insert. Provide new circulation fan for rock mantle. Replace basement circulating fan with reversible circulating fan. Complete ductwork cleaning, repair and modifications, electrical work, HVAC system testing / commissioning and any other incidental work for delivery of complete functioning HVAC system.

END OF SECTION 01 23 00

10/9/2023 Tonasket Ranger Station HVAC Replacement Building #2007 Pg. 1/2 Contract Modification Procedures 01 26 00

SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.02 MINOR CHANGES IN THE WORK

A. Contracting Officer will issue supplemental instructions authorizing minor changes in the

Work, not involving adjustment to the Contract Sum or the Contract Time.

1.03 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: Contracting Officer will issue a detailed descrip-tion of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Draw-ings and Specifications.

1. Work Change Proposal Requests issued by Contracting Officer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 30 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before re-questing an extension of the Contract Time.

e. Quotation Form: Use form acceptable to Contracting Officer.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may submit a proposal for a change to Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with to-tal amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an exten-sion of the Contract Time.

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6. Comply with requirements in Section 012500 "Substitution Procedures" if the pro-posed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Contracting Officer.

1.04 CHANGE ORDER PROCEDURES

A. On Government's approval of a Work Change Proposal Request, Contracting Officer will issue a Change Order for signatures of Government and Contractor.

PART 2 - PRODUCTS (NOT USED)

END OF SECTION 01 26 00

10/9/2023 Tonasket Ranger Station HVAC Replacement Building #2007 Pg. 1/4 Schedule of Values 01 29 00

SECTION 01 29 00

SCHEDULE OF VALUES

PART 1 - GENERAL

1.01 SUMMARY

A. Procedures for preparation and submittal of applications for progress payments.

1.02 RELATED REQUIREMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.03 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Con-tractor’s Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor’s Construction Schedule.

2. Submit the Schedule of Values to Contracting Officer within 14 days of the Notice to Proceed.

B. Format and Content: Use the following list as a minimum to establish the Schedule of Val-ues.

1. Division 1-General Requirements:

a. Mobilization.

b. Temporary Utilities.

c. Project Management.

d. Other General Requirements.

2. Division 2-Existing Conditions:

a. Demolition.

3. Division 3-Concrete:

a. Concrete footings and foundation walls.

b. Concrete slabs.

4. Division 5-Steel:

a. Misc. Steel.

5. Division 6-Wood and Plastics:

a. Rough Carpentry.

b. Wood I-Joists.

c. Shop-Fabricated Wood Trusses.

d. Glulam Beams.

e. Finish Carpentry.

6. Division 7-Thermal and Moisture Protection:

a. Thermal Insulation.

b. Weather Barriers.

c. Metal Roofing.

d. Fiber Cement Siding.

e. Sheet Metal Flashing and Trim.

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f. Joint Sealers.

7. Division 8-Openings:

a. Hollow Metal Doors and Frames.

b. Flush Wood Doors.

c. Access Doors and Panels.

d. Aluminum Windows.

e. Door Hardware.

f. Louvers.

8. Division 9-Finishes:

a. Gypsum Board Assemblies.

b. Tiling.

c. Acoustical Ceilings.

d. Resilient Flooring.

e. Carpeting.

f. Paints and Coating.

g. Other finishes.

9. Division 10-Specialties:

a. Signage.

b. Operable Partition.

c. Metal Toilet Compartments.

d. Toilet, Bath and Laundry Accessories.

e. Fire Protection Specialties.

10. Division 12-Furnishing:

a. Blinds.

b. Countertops.

11. Division 22-Plumbing:

a. Plumbing Insulation.

b. Gages, Valves and Misc.

c. Facility Water Distribution.

d. Facility Sanitary Sewage.

e. Plumbing Fixtures.

f. Gas Piping.

g. Water heaters.

h. Misc. Plumbing

12. Division 23- Heating, Ventilating and Air Conditioning (HVAC):

a. HVAC Units, Fans, Heaters, Condensing Units.

b. Ductwork and Insulation.

c. Testing, Adjusting, and Balancing for HVAC.

d. Commissioning of HVAC.

13. Division 26-Electrical:

a. Electrical Service Primary and Secondary Service to the Building.

b. IT Room Shutdown Panel.

c. Switchboards and Service Metering.

d. Panel boards and SPDs.

e. Internal Electrical Distribution.

f. Interior Lighting and Controls.

g. Exterior Lighting and Controls.

h. Misc. Electrical.

14. Division 27- Communications:

a. Communication Wiring and Outlets.

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b. UPS and batteries in IT Room.

15. Division 28 Technology systems

a. List each system.

16. Division 31-Earthwork:

a. Earthwork.

17. Division 32- Exterior Improvements:

a. Concrete Paving.

b. Painted Pavement Markings.

c. Parking Bumpers.

d. Seeding.

18. Division 33-Utilities:

a. Water Distribution Piping.

b. Sanitary Sewerage Piping.

c. Storm Drainage Piping.

d. Site Electrical Distribution

C. Identification: Include the following Project identification on the Schedule of Values:

1. Project name and location.

2. Government Contract Number.

3. Contractor’s name and address.

4. Date of submittal.

5. Submit draft of standard form selected. Contractor may use an AIA, EJCDC or For-est Service provided form.

6. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Options.

d. Change Orders (numbers) that affect value.

e. Dollar value.

f. Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

7. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

8. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment include materials or equipment purchased or fabri-cated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If speci-fied, include evidence of insurance or bonded warehousing.

9. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

1.04 APPLICATIONS FOR PAYMENTS

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer and paid for by the Government.

B. Submit the following items with the monthly application for payment:

1. Updated Construction Progress Schedule per 01 3200.

2. Waste Reduction Progress Report per 01 7419.

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END OF SECTION 01 29 00

9/10/2023 Tonasket Ranger Station HVAC Replacement Building #2007 Pg. 1/8 Project Management and Coordination 01 31 00

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.02 INFORMATIONAL SUBMITTALS

A. Subcontract List: Submit each proposed subcontractor on a SF 1413 (Statement and Acknowl-edgment) in accordance with Paragraph (d)(1) of FAR Clause 52.222-11. SF 1413s need to be submitted with 14 days after award of the contract.

B. Key Personnel Names: Within 14 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Pro-vide names, addresses, and telephone numbers of individuals assigned as alternates in the ab-sence of individuals assigned to Project.

1.03 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifi-cations to ensure efficient and orderly installation of each part of the Work. Coordinate con-struction operations included in different Sections that depend on each other for proper instal-lation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative pro-cedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

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2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

C. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of tempo-rary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorpo-rated into, the Work. See other Sections for disposition of salvaged materials that are designated as the Government's property.

1.04 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is re-quired to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indi-cate and resolve conflicts. Do not base coordination drawings on standard printed data.

Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

b. Indicate functional and spatial relationships of components of architectural, struc-tural, civil, mechanical, and electrical systems. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

c. Indicate space requirements for routine maintenance and for anticipated replace-ment of components during the life of the installation.

d. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

e. Indicate required installation sequences.

f. Indicate dimensions shown on Drawings. Specifically note dimensions that ap-pear to be in conflict with submitted equipment and minimum clearance require-ments. Provide alternative sketches to Contracting Officer indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show loca-tions of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate sub-framing for support of ceiling and wall systems, mechani-cal and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings. In-dicate areas of conflict between light fixtures and other components.

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3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Contracting Officer will review coordination drawings to confirm that, in gen-eral, the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Contracting Officer determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Contracting Officer will so inform Contractor, who shall make suitable modifications and resubmit.

1.05 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or in-terpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contracting Officer will return without response those RFIs submitted to Contracting Officer by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or in-terpretation and the following:

1. Contract Name and Number

2. Name of Contracting Officer and Construction Manager.

3. Date.

4. Name of Contractor.

5. RFI number, numbered sequentially.

6. RFI subject.

7. Specification Section number and title and related paragraphs, as appropriate.

8. Drawing number and detail references, as appropriate.

9. Field dimensions and conditions, as appropriate.

10. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Con-tract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Form with substantially the same content as indicated above, acceptable to Con-tracting Officer.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

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D. Contracting Officer's Action: Contracting Officer will review each RFI, determine action re-quired, and respond. Allow seven working days for Contracting Officer's response for each RFI. RFIs received by Contracting Officer after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Docu-ments.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Contracting Officer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case Contracting Officer's time for response will date from time of receipt of additional information.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Contract name and number.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

F. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

1.06 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use the Forest Service provided External Box site for purposes of hosting and managing pro-ject communication and documentation with the Government until Final Completion. Project Box site shall be broken into “To Government” and “From Government” folders and shall contain the following items:

1. Project directory.

2. Project correspondence.

3. Meeting minutes.

4. Contract modifications forms and logs.

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5. RFI forms and logs.

6. Task and issue management.

7. Photo documentation.

8. Schedule and calendar management.

9. Submittals forms and logs.

10. Payment application forms.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document collaboration.

1.07 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indi-cated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government and Contracting Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, in-cluding Government and Contracting Officer, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before start-ing construction, at a time convenient to Government and Contracting Officer, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Government, Contracting Officer, Contractor including superintendent and major subcontractors and suppliers, and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the follow-ing:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of Record Documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Progress cleaning.

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u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. Safety requirements.

y. First aid.

z. Security.

aa. Labor laws.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Con-tracting Officer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the par-ticular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Sustainable design requirements.

i. Review of mockups.

j. Possible conflicts.

k. Compatibility requirements.

l. Time schedules.

m. Weather limitations.

n. Manufacturer's written instructions.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations of authorities having jurisdiction.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

z. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at regular intervals.

1. Coordinate dates of meetings with preparation of payment requests.

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2. Attendees: In addition to representatives of Government and Contracting Officer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be repre-sented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. De-termine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

i. Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

i. Interface requirements.

ii. Sequence of operations.

iii. Status of submittals.

iv. Status of sustainable design documentation.

v. Deliveries.

vi. Off-site fabrication.

vii. Access.

viii. Site use.

ix. Temporary facilities and controls.

x. Progress cleaning.

xi. Quality and work standards.

xii. Status of correction of deficient items.

xiii. Field observations.

xiv. Status of RFIs.

xv. Status of Proposal Requests.

xvi. Pending changes.

xvii. Status of Change Orders.

xviii. Pending claims and disputes.

xix. Documentation of information for payment requests.

4. Schedule Updating: Revise Contractor's construction schedule after each progress meet-ing where revisions to the schedule have been made or recognized. Issue revised sched-ule concurrently with the report of each meeting.

E. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Government and Contracting Officer, but no later than 90 days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of Government, Government's Commissioning Authority, Contracting Officer, and their consultants; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the meeting.

Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, in-cluding the following:

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a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

h. Preparation of Contractor's punch list.

i. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

j. Submittal procedures.

k. Coordination of separate contracts.

l. Government's partial occupancy requirements.

m. Installation of Government's furniture, fixtures, and equipment.

n. Responsibility for removing temporary facilities and controls.

END OF SECTION 01 31 00

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SECTION 01 32 00

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Construction schedule updating reports.

3. Daily construction reports.

4. Site condition reports.

1.02 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, moni-toring, and controlling the construction project. Activities included in a construction sched-ule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

1.03 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Provide required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file or other file formats as required by each section, XLSX, DOCX, DWG or others.

B. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

C. Construction Schedule Updating Reports: Submit with Applications for Payment.

D. Daily Construction Reports: Submit at monthly intervals.

E. Site Condition Reports: Submit at time of discovery of differing conditions.

F. Special Reports: Submit at time of unusual event.

G. Project Record Documents

1.04 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and sched-ule them in proper sequence.

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PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.01 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for commencement of the Work to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Startup and Testing Time: Include no fewer than 15 days for startup and testing.

2. Substantial Completion: Indicate completion in advance of date established for Sub-stantial Completion and allow time for Contracting Officer's administrative proce-dures necessary for certification of Substantial Completion.

3. Punch List and Final Completion: Include not more than 30 days for completion of punch list items and final completion.

4. Indicate long-lead items that can disrupt major portions of work if not ordered in time.

C. Phasing: Arrange list of activities on schedule by phase.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, includ-ing, but not limited to, the Notice to Proceed, Substantial Completion, and final comple-tion.

E. Contract Modifications: For each proposed contract modification, and concurrent with its submission, prepare a time-impact analysis.

F. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to re-flect actual construction progress and activities. Issue schedule one week before each regu-larly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity du-rations.

3. As the Work progresses, indicate final completion percentage for each activity.

G. Distribution: Distribute copies of approved schedule to Contracting Officer, Government, separate contractors, testing and inspecting agencies, and other parties identified by Con-tractor with a need-to-know schedule responsibility.

3.02 REPORTS

A. Daily Construction Reports: Prepare a daily construction report recording the following information concerning events at Project site:

1. List of subcontractors at Project site.

2. Approximate count of personnel at Project site.

3. Equipment at Project site.

4. Material deliveries.

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5. High and low temperatures and general weather conditions, including presence of rain or snow.

6. Accidents.

7.…