C04_1_RFQ_1240BJ27Q0006.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION CALL

a. NAME

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

1175777

USDA-FS CSA NORTHWEST 7

1220 SW 3RD AVE

STE 310

PORTLAND OR 97204-2829

40BJ

Email quotes and bid bonds to eric.oldenkamp@usda.gov.

ERIC OLDENKAMP

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) eric.oldenkamp@usda.gov

111/04/2026

1240BJ27Q0006

INVITATION FOR BID

REQUEST FOR PROPOSAL

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Project Name: Tonasket Ranger Station HVAC Replacement Building #2007

Locations: (1) Tonasket Ranger Station, 1 W Winesap St., Tonasket, Washington

98855;(2) Republic Ranger Station, 650 E Delaware Ave, Republic, Washington 99166.

See amended FAR provision FAR 52.212-1 starting on page 32 for instructions of what to submit.

11. The Contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

1 120 calendar days and complete it within ________________ ________________ calendar days after receiving

See SOW Section 5

12/03/2026

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 12/2022)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES CODE AT

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

28. NEGOTIATED AGREEMENT 29. AWARD

and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

10 U.S.C. 3204(a) 41 U.S.C. 3304(a)

STANDARD FORM 1442 (REV. 12/2022) BACK

Continued...

and return

(Contractor is not required to sign this document.) Your offer on this

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 37

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

1240BJ27Q0006

Delivery: 120 Days After Notice to Proceed

Period of Performance: 01/05/2027 to 06/01/2027

0001 Tonasket Ranger Station HVAC Replacement Building 1 LS

#2007

Delivery Location Code: 05G1

TONASKET RANGER STATION

1 W WINESAP ST

TONASKET WA 98855 US

0002 Tonasket Ranger Station Site - ESA Inspections 1 LS and Repairs

(Option Line Item)

Delivery Location Code: 05G1

TONASKET RANGER STATION

1 W WINESAP ST

TONASKET WA 98855 US

0003 Republic RS Site Residence #1046 HVAC Removal & 1 LS

Replacement

(Option Line Item)

Delivery Location Code: 05K9

USDA FOREST SERVICE

REPUBLIC RANGER DISTRICT

REPUBLIC

REPUBLIC WA 99166 US

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

PAY ITEM SCHEDULE

ITEM

NO.

SUB-

ITEM

NO.

DESCRIPTION MoM*

PAY

UNIT

QTY

UNIT

PRICE

TOTAL

PRICE

1 AA Mobilization (Incl. Bonds, Insurance, Permits) LSQ LS 1

1 AB

Provide assessment, analysis and design for new HVAC replacement system with mechanical & electrical drawings, equipment submittals, and other HVAC system components required for final design and fully functional HVAC system.

Approved and sealed by Licensed Mechanical Engineer (HVAC).

LSQ LS 1

1 AC

Remove existing HVAC equipment (16) and components and legally dispose. Remove equipment building Item #'s 2007 A, 2007 B, 2007 C, 2007 D, 2007 E, 2007 F, 2007 G, 2007 H, 2007 I, 2007 J, 2007 K, 2007 L, 2007 M, 2007 N, 2007 O, 10310 X, two MTD exhaust fans, economizer dampers and any other existing HVAC system components not required for new HVAC system.

Existing condensate lines, refrigerant lines and other connections to existing equipment are to be removed in their entirety.

LSQ LS 1

1 AD

Installation of new delegated design HVAC system equipment, heat pumps, inverters, electric resistance, furnace, air handlers, heat recovery ventilators, fresh air system, air filtration units, dampers, and system controls. Contractor shall provide a complete functioning HVAC system per contract design, performance and standard requirements.

LSQ LS 1

1 AE

Modifications to existing duct system, air intakes, etc for new HVAC system. LSQ LS 1

1 AF

Install Simple Non-Proprietary Direct Digital Control system for new HVAC System. Provide laptop with local connection(s) in building to manage & monitor HVAC system.

LSQ LS 1

1 AG

Electrical - Remove existing electrical feeders, conduits, or wiring and components no longer required for new HVAC system back to service panel. Upgrade service or panels, as required to install and operate new HVAC system. Provide necessary connections to new HVAC equipment and system controls.

LSQ LS 1

1 AH

HVAC System components that remain: Inspect, Evaluate, Service, Seal, Repair, or Clean as required: Duct system, Outside Air Intakes, access.

LSQ LS 1

1 AI

HVAC System - Commission, startup, adjust and balance system after all new HVAC equipment and system components have been installed. Provide independent third party contractor to complete

LSQ LS 1

ITEM

NO.

SUB-

ITEM

NO.

DESCRIPTION MoM*

PAY

UNIT

QTY

UNIT

PRICE

TOTAL

PRICE

commissioning report for new HVAC system performance baseline and operation.

2 AA Mobilization ESA Inspection LSQ LS 1

2 AB

Other HVAC units on site building item #'s 2012 A, 2012 B, 2012 C, 2011 A, 2011 B, 2011 C & 2011 D: Perform ESA inspection. Provide regular operation & maintenance service for units.

Recommend minor repairs or upgrades to keep units fully functional. Upon FS approved proceed with repairs or upgrades beyond regular maintenance needs of equipment.

LSQ LS 1

2 AC

Provide cost to replace building item #'s 2012 C, Electric space heater, 2011 C Haier AC Unit and 2011 D Electric Space Heater.

LSQ LS 1

3 AA Mobilization LSQ LS 1

3 AB

Remove existing HVAC equipment (4) and components and legally dispose. Remove equipment building Item #'s R1046 A, R1046 B, R1046 C, R1046 D. Remove any other existing HVAC system components not required for operation of new system in their entirety.

LSQ LS 1

3 AC

Provide and install heat pump/inverter & air handler with cooling, additional heat source if required, fresh air system. Include all electrical work with necessary upgrades to the services, panels, connections and controls. Clean duct system and registers that remain.

LSQ LS 1

3 AD

Provide and install reversible electric circulation fan to replace item R1046 C.

LSQ LS 1

3 AE

Provide and install new wood burning fireplace insert in living room. Clean & repair chimney.

Construct stainless steel chimney liner to vent woodburning insert. Provide new circulation fan for rock mantle. Extend hearth, if necessary, with new wood burning insert.

LSQ LS 1

3 AF

Perform startup testing, adjustment and balance of HVAC system and fireplace insert. Provide O&M manuals and AutoCAD as-built drawings.

LSQ LS 1

Item 1 Total:

Option Item 2 Total:

Option Item 3 Total:

Grand Total:

* MoM = Method of Measurement (AQ – Actual Quantity CQ – Contract Quantity LSQ – Lump Sum Quantity)

Schedule Notes:

A Bid Bond (20%) will be required of a quoter whose total priced quote exceeds $150,000.

Payment Bond (100%) will be required of awardee for an award between $35,000 and

$150,000.

Performance and Payment Bonds (100% each) will be required of awardee for an award greater than $150,000.

Payment for bond premiums will be in accordance with AGAR clause 452.232-71 - Progress

Payments for Commercial Construction Contracts, and shall not be in addition to the contract price. Include bond payments under mobilization.

STATEMENT OF WORK (SOW)

Project

Tonasket Ranger Station HVAC Replacement - Building #2007

Location

The Tonasket Ranger Station Office Building 2007 is located at street address: 1 W Winesap St, Tonasket, Washington 98855. Tonasket is in Okanogan County, approximately 93 miles west of Colville Washington via US 395 and SR 20. Or 119 miles northeast of Wenatchee, Washington via US 97. Tonasket Ranger Station Office GPS: 48.710765, -119.434559.

Republic Ranger Station Office is located at 650 E Delaware Ave, Republic, Washington 99166.

Republic is in Ferry County, approximately 53 miles west of Colville Washington via US 395 and SR 20. Tonasket Ranger Station Office GPS: 48.6490454, -118.7296170

General Information

1.0 Project Objective

The purpose of this firm-fixed price contract is for the removal, upgrading, and replacement of the Tonasket Ranger Station Office HVAC system. This will not be an HVAC replacement in-kind for the existing system. A system that was constructed, updated and repaired over 68 years. The replacement HVAC system shall be designed and installed based upon consideration of current energy standards. The new HVAC system shall be designed to encompass the best engineering solution for the building, considering cost (initial and operating), climate, the existing building mechanical systems, type of construction and available fuels.

The HVAC system analysis shall consider the entire office space for heating and cooling, assess HVAC needs to maintain computer room at ideal operating conditions, look for efficiency gains, the potential to minimize HVAC equipment where possible and balance system operation throughout the building. Design, zoning and placement of the new HVAC system should take advantage of the technology and efficiency gains over the last 30 years. The HVAC system configuration shall provide the most cost efficient operation to deliver heating and cooling year-round. The analysis shall support the final design, equipment selection and modifications. An open non-proprietary local HVAC control system shall be incorporated to provide simple owner operation, integrate the new HVAC system and provide efficient performance, reliability and maintenance.

The Forest Service will occupy site and existing buildings during the entire construction performance period. Cooperate with the Forest Service during construction work to minimize conflicts with the normal occurrence of business and operations. Contract performance shall not interfere with day-to-day operations.

Base Project Work: Delegated design with HVAC system analysis, assessment and life cycle for removal and replacement of HVAC system. The server-computer room is currently maintained at 69°F with equipment present to control both the temperature & relative humidity. HVAC system delegated design will provide mechanical plans, electrical plans, and equipment submittals for construction of new HVAC system for the building with consideration of special needs for server room. Work includes removal of existing HVAC equipment, installation of new HVAC equipment;

heat pumps, inverters, evaporators, electric resistance, furnace, air handlers, heat recovery ventilators, dedicated fresh air ventilation & air filtration units, exhaust fans, dampers, system controls, modification of ducts, repair & cleaning of existing ducts, startup, testing & balancing of HVAC system, asbuilt AutoCAD drawings, and maintenance & operation training & manuals.

Other work includes any necessary modifications to HVAC system components that remain ducting, electrical services, electric feeders or connections, gas lines, system control components and structural repairs or modifications.

The Contractor shall provide a complete functioning HVAC replacement system for the building.

Base Tonasket Ranger Station Building 2007 HVAC System Primary Equipment Existing

Bldg Item Manufacturer Model Serial Number Description

2007 A RHEEM 13PJA48A01757 8498W021313964 Condensing Unit

2007 B CARRIER FB4ANF048 4295A05590 Fan Coil

2007 C CARRIER FB4ANF060 4295A06847 Fan Coil

2007 D TRANE 2TWB3060A1000CA 14085JLD4F Heat Pump

2007 E MITSUBISHI PUZ-HA30NHA2 03U00672B Split System Heat Pump

2007 F MITSUBISHI MUY-A15NA 6001664T Split System Outdoor Unit

2007 G MITSUBISHI PUZ-HA30NHA2 02U00066B Split System Heat Pump

2007 H CARRIER 38YCB048300 3695E00131 Heat Pump

2007 I WESCO CF748-1G 37810081554 Condensing Unit

2007 J TRANE 2TWB3048A1000CA 14154S6J4F Heat Pump

2007 K CARRIER FB4ANF048 4295A05594 Fan Coil

2007 L WESCO 25 DRU B678922 Electric Heater

2007 M MITSUBISHI PKA-A30KA4 0YM00264 Split System Heat Pump

2007 N MITSUBISHI PEAD-A36AA4 OYW00001 Indoor Condenser

2007 O MITSUBISHI MSY-A15NA 6000593T Evaporating Unit

10310 X HEATCRAFT LHT020X6BFM T10H14791 Condensing Unit

Two MTD Exhaust Fans, economizer dampers and other HVAC system components

Ranger Station Total Area: 6384 SF, Typical Ceiling Height: 8 Feet

1957 Ranger Station 1280 SF, 2x4 Wall Wood Frame w/crawl space.

1963 West Addition 1520 SF, 2x6 Wall Wood Frame w/crawl space.

1978 North Addition 2080 SF, 2x6 Wall Wood Frame w/crawl space.

1504 SF Wood Frame, w/Concrete Slab

Insulation 1958 RS 1963 W Addition 1979 N Add 2080 SF Warehouse 1504 SF Floor Insulation Unknown R6-19 R-19 Concrete Slab Wall Insulation R6 R-6 R-19 Unknown Ceiling Insulation R30-38 R30-38 R30-38 R30-38 June 10, 2026: Minimal information available on Warehouse Office Added to Ranger Station (Building 2207, 1961).

Ceiling insulation added since construction date(s). Attic ducts are insulated.

Item 2 – Option Item Tonasket Ranger Station Site: Provide an ESA inspection of remaining HVAC equipment on Ranger Station site for regular maintenance items, necessary repairs, to include recommendations for minor upgrades for performance improvement or to increase equipment longevity. Provide cost for replacement of 2 unit space heaters and Haier air conditioner. Building 2011 is the Fire Office east of Ranger Station on Winesap Rd. Building 2012, Siwash, is on northwest side of site.

Item 2 – Option Item Tonasket Site HVAC System Primary Equipment Existing

Bldg Item Manufacturer Model Serial Number Description

2012 A LENNOX ML14XP1-030-230-A01 1921D137719 Heat Pump

2012 B LENNOX CBX32MV-036-230-6-06 5811B04457 Air Handler

2012 C UNKNOWN Electric Space Heater UNKNOWN Unit Heater

2011 A TRANE 2TWR3036A1000AA 72523LP4F XR 13 Heat Pump

2011 B TRANE 2TEC3F36B1000AA 70617782V Central Air Conditioner

2011 C HAIER HWE 12XCR-L TH107340H Room Air Conditioner

2011 D UNKNOWN Electric Space Heater UNKNOWN Unit Heater

Item 3 - Option Item Republic Ranger Station Site - Residence: Building #1046 is northwest of Ranger Station office off E Delaware Ave. Remove and replace HVAC system for single family residence. Remove electric furnace, both wood burning stoves, and circulating fans then legally dispose. Install new HVAC system, properly sized for residence, that provides both heating and cooling. Inpsect, clean and repair chimney. Modify hearth for proper width, if necessary, for replacement insert. Replace wood burning fireplace insert in living room. Construct stainless steel chimney liner to vent woodburning insert. Provide new circulation fan for rock mantle. Replace basement circulating fan with reversible circulating fan. Complete ductwork cleaning, repair and modifications, electrical work, HVAC system testing / commissioning and any other incidental work for delivery of complete functioning HVAC system.

Item 3 – Option Item Residence 1046 HVAC System Primary Equipment Existing

Bldg Item Manufacturer Model Serial Number Description

R1046 A WESCO 25 BE A549793 Electric Heater

R1046 B QUADRA-FIRE Freestanding Dim. 25"x26"x30"H Wood Stove

R1046 C Unknown Electric Fan 12" Diameter Circulation Fan

R1046 D QUADRA-FIRE Fireplace Insert Electric Circ Fan Wood Stove Insert

2.0 Applicable Codes and Standards

A. USDA Forest Service projects are required to comply with the current Federal, National Codes and Standards. The project location, design and construction work may require the work comply with other current applicable local, county, state, tribal and national codes and standards, including current addenda, supplements, amendments or modifications by the respective agency having jurisdiction (AHJ).

B. The Contractor shall construct the work specified herein in accordance with the requirements of the contract documents and the referenced portions of the codes, standards, and specifications listed herein.

C. In case of conflict between codes, reference standards, drawings and the other contract documents, the most stringent requirement shall govern. All conflicts shall be brought to the attention of the CO for clarification and direction prior to ordering or providing any materials or furnishing labor.

D. All design, construction, materials and products shall comply with the following:

1) 2024 International Building Code

2) 2024 International Energy Conservation Code

3) 2024 International Existing Building Code

4) 2024 International Green Construction Code

5) 2024 International Fire Code

6) 2024 International Fuel Gas Code

7) 2024 International Mechanical Code

8) 2024 Uniform Plumbing Code, and

9) 2026 NFPA 70

10) 2025 ASHRAE Standards

11) 2024 USDA Forest Service Standards

12) Architectural Barriers Act Accessibility Standards

13) Applicable federal, state, tribal, and local laws, ordinances and regulations.

14) Manufacturer installation requirements

15) Other codes, reference standards, specifications and regulations referred to within these contract documents, even though not specifically listed here, are also fully applicable to the solicitation and any resultant contract.

E. Under Section 104 of the Energy Policy Act of 2005, all federal agencies, including the USDA Forest Service, must purchase ENERGY STAR qualified or FEMP designated energy efficient products when procuring energy‑consuming products, unless an agency head finds in writing that a qualified product is not cost‑effective or reasonably available.

The HVAC system shall be designed to encompass the best engineering solution for the building, considering cost (initial and operating), climate, available fuels, and type of construction. Heat pumps shall meet the minimum efficiency requirements for cold climates and be cold climate certified.

The following are applicable minimum standards for air source heat pumps.

Federal Energy Management Program (FEMP) minimum 15.0 SEER / 8.2 HSPF (single phase) Energy Star Cold Climate minimums 15.2 SEER2, 7.5-8.5 HSPF2.

Cold Climate Designation COP at 5°F ≥ 1.75 Capacity at 5°F ≥ 70% of 47°F capacity HSPF2 ≥ 8.1 (single package) or ≥ 8.5 (split)

3.0 Background

Construction History Tonasket Ranger Station, Building # 2007

1958 Ranger Station (RS) Original Design & Construction 1963 RS Addition – Office Addition West 1979 RS Addition – Office Expansion North, Joins RS building to warehouse with addition.

1995 RS HVAC – Modify and update HVAC systems. Removed three oil fired furnaces and seven window mount AC units. Installed four new condensing units, four new fan coil air handling units, new ducting, attic/ceiling exhaust fans, two economizer dampers, outside air supply vents, and upgraded electrical services. 1978 Electric Furnace with cooling coil remained.

2021 RS HVAC PM/Repairs – Performed Energy Savings Agreement (ESA) inspection on listed units. Tech made multiple suggestions for repairs on different systems, to include adding starting components to 4 of the current conventional heat pumps, and adding surge protection to all Mitsubishi mini split outdoors. Regular maintenance was completed, units needing repairs were to be submitted for approval.

The existing HVAC system was installed by “additions” from 1948 to 1978. Each new office addition was provided heating and cooling for that addition. The 1978 addition expanded the building into the warehouse north of the original office. The current Ranger Station is comprised of 4 buildings with different years of construction crossing decades.

The HVAC system was updated in 1995. The HVAC update “zoned” the HVAC equipment to service the same “additions” to the office that were heated by oil furnaces previously. Room air conditioners were removed and cooling was provided by updated system. The 1980 electric furnace and condenser remained in service. Since 1995 HVAC system equipment has been added, modified when necessary or replaced upon failure (30 years).

HVAC Equipment Photograph Log Appendix A

Asbuilt Plans Appendix B

1963 Truss Design West Addition Sheet 4 of 5

1963 Electric Mechanical West Addition Sheet 5 of 5 1979_6 Electrical 1of2 North Addition Sheet E1 of E2 1979_6 Electrical 2of2 North Addition Sheet E2 of E2 1979_11 Mechanical North Addition Sheet M1 of M1 1979 Truss Design North Addition Sheet 7 1995 Tonasket RS Modify HVAC Systems

Electrical New HVAC System 1 Sheet Mechanical Demolition Schedule 1 Sheet Mechanical New HVAC System 1 Sheet Mechanical Sections and Details 1 Sheet

Republic Ranger Station Building #1046 Residence Information

1980 Existing Wesco electric heater manufactured.

1984 Increase Attic insulation R-value from R19 to R38.

Daylight Basement Access 36” x 80” door.

Wesco Electric Heater Basement Vertical sheet metal riser to ducting 18” x 21”.

NE Ducting 10” x 18” SW Ducting 10” x 20” Return Ducting 10” x 12”

Quadra Fire FS Wood Burning Stove 25” x 26” x 30”H

Quadra Fire Wood Burning Fireplace Insert (Electric Blower) Surround 301/2”H x 44”W 24” width Front 38” width at Surround 201/2” Height Hearth 18” x 68” Rock Mantel 70”W x 63”H

Contractor Requirements

4.0 Scope Deliverables

Base Project Tonasket Rangers Station A. Delegated Design: An HVAC System Assessment, Load Testing, System Sizing with Life Cycle

Costing Assess existing system performance: equipment age, fuel type, ductwork condition, load capacity, and integration with building systems.

Determine new HVAC system capacities, zoning, equipment, and components for optimal efficiency and performance. Consider building envelope quality, orientation, and total square footage. Consider insulation, windows, infiltration, and internal gains.

Will new system have correct static pressure and room airflow with existing ducts or will extensive duct modifications be necessary.

Due to climate zone consider possible alternates for achieving optimal efficiency and system performance. To include: Certified cold-climate heat pumps, cold-climate heat pumps with electric resistance backup, or possibly duel fuel system heat pumps with a furnace.

HVAC Assessment Report shall include load calculations, duct calculations, airflow design & verification, ventilation, exhaust requirements, and address safety standards. Load calculation will ensure replacement system meets or exceeds the building’s heating or cooling load. Select equipment meeting efficiency standards and minimum AFUE, SEER and EER thresholds for cold climate installation. Provided under section 2.0 Applicable Codes and Standards, above.

Provide life cycle costing for justification of replacement system. Include initial cost, operating cost, and payback period for HVAC replacement system. Selected system should provide the best value and life cycle cost.

Provide final HVAC delegated design with mechanical, electrical plans, shop drawings, equipment submittals sealed and stamped by a licensed HVAC Mechanical Engineer.

B. Removal of existing HVAC equipment and components.

Safely disconnect & remove existing HVAC equipment. Remove equipment, electric feeder lines, refrigerant lines, condensation lines, and any other components necessary for unit operation.

Repair any structural damage to truss components from 1995 equipment installation in attic related to Carrier Fan Coils.

Legally dispose of all removed equipment and components.

Recover and handle refrigerants per EPA requirements. Credits are returned to Forest

Service.

C. Installation of new engineered HVAC System equipment (Delegated Design) Furnish and install new high efficiency HVAC system equipment to meet contract documents and energy code.

Equipment includes heat pumps, furnace, air handlers, fresh air units, air filtration systems, dampers, thermostats and system controls per final design.

Indoor equipment shall be installed in accessible locations per manufacturer’s recommendation with consideration of equipment operation and regular maintenance Outdoor equipment shall be installed per manufacturer’s recommendation on level concrete pad foundation, protected from weather and located for easy maintenance access.

Ensure HVAC system balance and commissioning.

D. Ductwork Cleaning, Repair and Modifications Inspect existing ductwork for leaks, damage, and inefficiencies Clean, repair, seal, or modify ductwork as required for new HVAC system.

Ensure duct systems meet airflow requirements and are properly insulated.

Test and balance airflow

E. Electrical Work Remove existing HVAC electrical panels, feeder lines or other components that will not function with new HVAC system.

Install, upgrade or modify electrical services, panels and components to complete new

HVAC system.

Coordinate with existing building electric system for proper integration.

Ensure all electrical work complies with the National Electrical Code.

Permit and inspect all electrical work as required by Washington State L&I.

F. HVAC System Testing & Commissioning Perform full system startup and operational testing.

Verify system performance meets the design specifications.

Conduct air balancing and temperature verification.

Provided commissioning report of new HVAC System by independent/third party contractor.

The commissioning report should provide documented confirmation the system is functional, complies with delegated design, performs per specification and benchmark correct operation.

HVAC System Approved Final Inspection G. Provide asbuilt AutoCAD drawings of new HVAC system, and H. Provide maintenance & operation training and manuals.

Item 2 - Option Item Tonasket Ranger Station Site: Provide an ESA inspection of remaining HVAC equipment on Ranger Station site for regular maintenance items, necessary repairs, and minor upgrades for performance improvement or to increase equipment longevity. Provide cost for replacement for 2 unit space heaters and Haier air conditioner. Building 2011 is the Fire Office east of Ranger Station on Winesap Rd. Building 2012, Siwash, is on northwest side of site. Colville NF will approve repair, performance improvements or replacement beyond normal maintenance.

Item 3 - Option Item Republic Ranger Station Site Residence: Building 1046, Removal and replacement of HVAC system for single family residence. Remove electric furnace, both wood burning stoves, and circulating fans. Install new HVAC system properly sized for residence that provides both heating and cooling. Inspect, clean and repair chimney. Modify hearth for proper width, if necessary, for new insert construction. Replace wood burning fireplace insert in living room. Construct stainless steel chimney liner to vent woodburning insert. Provide new circulation fan for rock mantle. Replace basement circulating fan with reversible circulating fan. Ductwork cleaning, repair and modifications, electrical work, HVAC system testing/ commissioning and any other incidental work for delivery of complete functioning HVAC system.

5.0 Period of Performance / Schedule

Contract start date: 1/5/2027

Post award conference: On or before 1/19/2027

Notice to proceed: Issued within 1/19/2027 – 1/29/2027

Work start date: 2/1/2027 - Contract Performance Period is 120 Calendar Days

Completion date: 6/1/2027

Post Award – PreConstruction Conference

A post award - preconstruction conference with the successful offeror is required. It will be scheduled and held within 14 days after the date of contract award. The conference will be held online via a TEAMS meeting.

Commencement, Prosecution, and Completion of Work

The Contractor shall be required to:

(a) commence work under this contract within seven (7) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 120 days after contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Notice To Proceed (NTP)

A Notice to Proceed will be issued in writing by the Contracting Officer or Contracting Officer’s Representative no later than 10-days following the post award - preconstruction conference. No work shall begin until receipt of this notice. Contract performance time shall commence on the day indicated on the Notice to Proceed.

Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements and permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the Contracting Officer or Contracting Officer’s Representative.

Work Week: The work week that will be Monday through Friday. Construction activity may be performed regular business hours, 7:30am -5:00 pm, Monday to Friday unless project timing restrictions are specified. Work hours may be affected by work Industrial Fire Precaution Levels (IFPL). No work is permitted on weekends or federal holidays without the written approval by the

CO.

Full Government Occupancy: Government will occupy site and existing buildings during the entire construction contract period of performance. Cooperate with Government during construction work to minimize conflicts with the normal occurrence of business. Perform the work so as not to interfere with day-to-day operations. Maintain existing exits and entry. Maintain building temperatures, humidity and ventilation within normal operating parameters. Submit a plan for maintenance of building heating and cooling with project schedule.

Access to the building must be monitored by a Forest Service employee onsite. Final inspection will be performed and approved by Colville National Forest Engineering.

Contract Schedule

The Contractor shall, within seven days after execution of the contract, prepare and submit for approval a practicable schedule showing the order in which the Contractor proposes to perform the work, with work item start date and end date for each work item included in the contract (including acquiring materials, plants, and equipment). The schedule form shall be a progress chart of suitable scale to appropriately indicate the percentage of work scheduled for completion on any given date during the performance period. If the Contractor fails to submit a schedule within the time prescribed, approval of progress payments may be withheld until the Contractor submits the requested schedule.

The Contractor shall enter the actual project progress on the chart. if the Contractor falls behind the approved schedule, an annotated schedule shall be delivered immediately. The Contractor shall take all steps necessary to improve project progress without additional cost to the Government. In this circumstance, the Contractor to may be required to increase the number of shifts, overtime operations, days of work, and or increase construction plant operation. Contractor shall submit for approval any supplementary schedule or schedules in chart form to demonstrate the project rate of progress will allow for delivery withing the performance period.

Failure of the Contractor to comply with the contract schedule requirements shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor’s right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract.

6.0 Technical Requirements / Tasks

General Delegated Design Requirements and Procedures

Related Documents

A. The Contractor shall provide a delegated design and construct the work specified herein in accordance with the requirements of the contract documents and any referenced codes, standards, and specifications listed in the contract.

B. Drawings, attachments, standards, codes and all contract provisions, including the Division 01 General Requirements and Division 23 Heating, Ventilating and Air-Conditioning (HVAC) specifications attached to this solicitation, apply to the delegated design work and this Section.

Summary

A. This technical section includes procedures and requirements for delegated design contract work.

B. Related Requirements:

1. Section 01 33 00 "Submittal Procedures" for quality control of submittal procedures and coordination with delegated design requirements.

Definitions

A. Delegated Design: A portion or component of the project work identified by the contract documents shall be designed or engineered by the Contractor, an individual or organization assigned by the Contractor, to satisfy the design, performance and standards criteria specified in the contract Documents.

B. Licensed Mechanical Engineer: The Mechanical Engineer, assigned by the Contractor, is responsible for certifying the delegated design work, and ensuring the work product complies with the specified design, performance and standards criteria. The Mechanical Engineer shall be licensed in the State of Washington. The Engineer shall be licensed and experienced in providing the delegated design work service within his specialty. Delegated design services are defined as those performed for installation of a system, system assembly, system products, or fabrication of system components, that meet the terms of the contract for the specified design, performance, and standard.

C. AHJ refers to Authority Having Jurisdiction.

D. Technical Section: Specification sections included in this solicitation and any resulting

Contract.

Submittal Procedures

A. Performance and Design Criteria: Where delegated design services are specifically required of Contractor by the contract documents, provide systems and products complying with specific design, performance and standards criteria.

1. If specific performance, design and standards criteria listed in contract documents are not sufficient to perform services or the certification required, submit a written request for additional information to the CO / COR.

2. CO / COR's and Engineer's review of delegated design submittal shall be for conformance with contract design, performance and standards only.

B. Delegated-Design Services Submittal: Include mechanical, electrical plan sheets, shop drawings, manufacturer product data, materials and other required submittals required by contract documents. Submit digitally signed PDF electronic file of certificate, signed and sealed by the responsible design professional, for each system and product specifically assigned to Contractor to be designed and certified by a Mechanical Engineer.

1. In addition to other submittal requirements specified in contract documents include the following in delegated design submittal:

a. Statement of design, performance and standards criteria identified by the contract documents.

b. Assumptions.

c. Details, calculations, etc. related to the performance and standards criteria.

d. Structure loads and reactions (when applicable).

e. Instructions for system assembly, equipment specifications, installation, fabrication, and work details for other trades.

2. Indicate that products and systems comply with design, performance and standards criteria in the contract documents. Include list of codes, loads, and other factors used in performing these services.

C. Submittal Procedures for Delegated Design Components:

1. Comply with contract requirements specified for delegated design submittal documents.

a. Submit delegated design documents for approval prior to ordering any system equipment, system assembly components, materials, or initiating fabrication of components included in delegated design work.

b. CO / COR's review of delegated design submittals is limited to checking for general conformance with design, performance and standards criteria provided in the contract documents. CO / COR will review submittals for compliance within these limits.

1) CO / COR's review does not lessen nor shift burden or responsibility for the delegated design from the Contractor to CO / COR or Forest Service.

2) If during submittal review, CO / COR notes any failing to conform with the contract design, performance and standards criteria, the submittal will be returned with comments.

2. Delegated Design Submittal Schedule: Submit list of delegated design items identified in the contract documents. For each item, include the delegated design organization and the licensed Mechanical Engineer.

a. If required, submit schedule to the authority having jurisdiction.

3. Preliminary Submission: Submit proposed design with preliminary documentation describing licensed Mechanical Engineer’s design no later than 30-days following the notice to proceed. Upon approval the delegated design can proceed with work to final submittal.

4. Final Delegated Design Submittal shall be provided no later than 60-days following the notice to proceed. Allow 14 days for review by CO / COR.

a. Comply with AHJ requirements.

b. Ensure licensed Mechanical Engineer's signed seal is legally affixed to documents.

c. If applicable resolve comments noted by CO / COR.

Responsibilities

A. Contractor's Responsibilities:

1. Ensure drawings, calculations, specifications, and other delegated design documents are complete, sealed and signed by licensed Mechanical Engineer. The CO / COR and Forest Service shall rely on the completeness and accuracy of the delegated design documents to meet or exceed the performance, design, standards and intent of this solicitation and contract.

2. Coordinate and assign complete responsibility for design, documentation, calculations, and submittal of delegated design components.

3. Coordinate components requiring delegated design with adjacent or related systems whether designed by CO / COR or another organization. Ensure complete, operational systems that perform as intended are provided.

4. When required to be reviewed by AHJ, submit delegated design documentation in a timely manner that will not negatively impact the project construction schedule.

5. Design, performance and standard requirements have been provided in the contract documents for the delegated design. Conduct a thorough review of other related portions of the Contract Documents to ensure inclusion of full scope of work in delegated design preparation and submittals.

a. Provide systems and products complying with specific design, performance and standards.

6. Comply with quality assurance requirements in contract documents.

7. Comply with accessibility guidelines, codes, policies, and standards required.

B. Licensed Mechanical Engineer: Responsibilities include the following:

1. Sole responsibility to ensure delegated design is within the licensed engineer’s specialty as prescribed by Washington State law.

2. Prepare delegated design submittals sealed and signed by licensed Mechanical Engineer.

3. If applicable, provide oversight for contractor’s construction work, testing and system operation.

C. CO / COR's Responsibilities: CO / COR will review and return submittals in accordance with procedures the contract documents and specifications.

Scheduling

A. Schedule delegated design activities and submittals to occur in a timely manner to deliver the project within the contract performance period. Project construction schedule shall include delegated design process with submittal approval and lead times for ordering equipment and materials.

1. Provide or allow time for CO / COR's review of delegated design submittals in schedule.

2. Any permitting for project work shall be the responsibility of the Contractor.

B. Forest Service will not be responsible to pay for delays, additional products, additional hours of work, including overtime, restocking or rework required by Contractor’s failure to coordinate the delegated design work for this project.

General Energy Requirements

Equipment And System Upgrades A. Any mechanical, plumbing and electrical equipment subject to change or replacement in building upgrade efforts will require to meet the most up-to-date State and local codes.

1. Replaced or upgraded equipment such as heat pump units, fans, pumps, water heaters or boilers must meet the energy code requirements.

2. Upgrades to central plant and/or control system must meet most recent energy code.

3. Space modifications that include new lighting fixture layout must meet the latest lighting power densities required by the State energy code.

4. Any mechanical system changes such as replacing existing gas furnace to heat pump system must comply with the State energy and mechanical code requirements including control system, ductwork, and insulation requirements.

5. Projects that include building facade upgrades must have code required assembly R-Values.

Submit façade resistance value documentations for Forest S review.

General Mechanical Requirements

General Heating, Ventilating, Air Conditioning (HVAC) A. The system shall be designed to encompass the best engineering solution for servicing the building, considering cost (first and operating), climate, available fuels, and type of construction.

Constant volume, variable air volume, variable volume with terminal reheat, space heating, unit heaters, geothermal, and hydronic systems should be considered during the design process.

1. Meet requirements of the 2024 ASHRAE Standard 100, Energy and Emissions Building

Performance Standard for Existing Buildings. ASHRAE 90.1 and the State Energy Code when applicable to existing buildings. Energy conservation measures exceeding the minimum requirements of these standards are encouraged provided a life-cycle cost analysis shows a favorable savings to investment ratio.

2. Ventilation rates for all spaces shall meet the most current ASHRAE 62.2 Standards for mechanical and natural ventilation requirements.

B. The system shall provide temperature, relative humidity and air velocities within the comfort envelope as defined in ASHRAE Standards. Design the system to provide the temperature conditions stipulated in each space during ‘normal’ operation hours. Pressurize the building interior to minimize infiltration.

C. Central air handling units shall be able to reset supply air temperatures based on ambient air temperature and space temperatures in building thermal zones.

D. Areas requiring only part time occupancy, with conditions being maintained at the unoccupied level the remainder of the time, to be isolated from the full-time occupied area. Use either separate equipment or zones to meet the needs of these areas.

E. Preserve the integrity of fire corridors. Fire wall and corridor penetrations shall have fire dampers in accordance with code. In buildings where fire corridors are not clearly identified, obtain the services of a licensed Mechanical Engineer to review the area and report on their findings in a document bearing their certification or seal.

F. Areas having excessive heat gain or heat loss, seasonal imbalances, or affected by solar radiation at different times of the day, shall be independently zoned or controlled.

G. Ventilation systems that require the monitoring of carbon dioxide levels may be used as allowed by code. Carbon dioxide concentrations shall never exceed 600-ppm during occupied hours.

H. Where straight zoning with conventional constant volume systems cannot adequately maintain occupied area(s) within the temperature and relative humidity range specified, utilize variable air volume (VAV) system. If VAV system is not feasible, either split system heat pump units or variable refrigeration flow (VRF) with heat recovery should be considered. Also consider variable flow hydronic heating system with an independent thermostat at each zone.

I. Central air handling units shall be able to reset supply air temperatures based on ambient air temperature and space heating/cooling demands.

J. Design air distribution systems to provide supply air without objectionable drafts, abnormal air velocities, disturbing noises or undesirable emission of dirt or odors into the zone. Diffuser throat air velocities shall not exceed 475 FPM and ducting design shall be according to the ANSI/SMACNA standards 006-2006 for the project specific duct pressure ratings.

Ventilation Requirements:

A. Provide required ventilation air rate calculations indicating code required rates and actual rates.

B. Provide any code required ventilation controls including demand ventilation controls. Maximum

CO2 level of 600 PPM must be met.

C. A Heat Recovery Ventilator (HRV) shall be used for general ventilation or restroom exhaust.

The HRV shall recover a minimum of 60% of the available energy within the exhaust air stream.

A hydronic preheating coil on the HRV outside air inlet shall be used for tempering outdoor air.

D. Systems with air streams which pass through water shall have the water treated with a registered EPA biocide to control etiological organisms. Heating or cooling systems using water as the heat transfer medium shall include a propylene glycol-based freeze prevention and a corrosion inhibitor.

E. Provide schedules for louvers, registers, diffusers, and grilles including size, CFM, throw, drop, direction, throw paths and noise criteria. Provide schedules for all motorized equipment showing horsepower, capacity, constraints, features, kW rating, voltage, and phase. Indicate fan operating design characteristics.

Air Distribution Ductwork A. Ductwork shall be constructed of galvanized steel per SMACNA standards.

B. Fresh air intakes shall be relocated, extended, or secured to prevent easy ground or roof access.

Locate intakes on the roof or as high as practical. Locating intakes high on a wall is preferred over a roof location.

C. Intakes shall be equipped with pre-heat coils for freeze protection on extremely cold ambient temperatures. Discuss with FS if preheat coils are necessary.

D. Outside air intake system shall have control dampers operated by electric actuators. Dampers shall close during unoccupied periods as well as during the optimal start and stop periods. All intake and relief louvers shall have ¼” mesh screens.

Controls A. All HVAC systems shall be controlled by a direct digital control system (DDC) capable of providing system trend information and energy efficiency monitoring.

B. The DDC system will not be proprietary. It will be an on-site local owner operated system. It will not connect to the internet and will be firewalled from the internet, if necessary.

C. Provide a DDC control panel or laptop computer with software to control building systems.

D. Features to include: independent programmable seven day temperature settings; automatic night, weekend and holiday setback; automatic season changeover; tamper resistant sensors and battery back-up. Include sequence of operations for HVAC controls on plan drawings and/or in mechanical specifications.

E. Where straight zoning with conventional constant volume systems cannot adequately maintain…