Attachment 01 - Performance Work Statement CFSL Janitorial (updated via AMD 002 on 14 Aug 25).pdf

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title

General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

Project Title

PNW Corvallis Forestry Sciences Lab Janitorial Services

General Information

1.0 Background and Purpose

The purpose of this contract is to provide janitorial service for the Corvallis Forestry Sciences Lab in accordance with the specifications and commercial practices in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The janitorial company will adhere to the Inspection Report criteria on a weekly, bi-weekly, monthly, and yearly schedule as detailed in the

Performance Work Statement.

Approximate Square Footage:

Total: 74,121sf

Non-carpeted areas: 54,169sf

Carpeted areas: 19,952sf

2.0 Definitions

Definitions: COR (Contracting Officer Representative, OSHA (Occupational Safety and Health Administration, SDS (Safety Data Sheets), and PWS (Performance Work Statement), CO (Contracting Officer).

Contractor Requirements

3.0 Technical Requirements / Tasks

1. The Contractor shall exercise care in work methods to prevent damage to any office equipment, windows, building structures, shrubs, and plants, etc.

2. The contractor shall provide an onsite contract representative who will oversee the performance of the work specified in this contract. Designate in writing to the CO, the name of the contract representative and an alternate(s) who will have authority to act for the Contractor on all contract matters relating to the daily operations of this contract. The Contractor’s representative and alternate(s) must have supervision and operational experience as well as be able to read, write, speak and understand English. Notify the CO/COR as least 10 working days in advance of any subsequent change of personal in this position. Replacement personnel shall have the same level or better experience as the person being replaced.

3. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

4. All work under this contract shall be performed in a skillful and workmanlike manner. The

Contracting Officer may, in writing, require the Contractor to remove from work any employee the

Contracting Officer deems incompetent, careless, or otherwise objectionable for theft, possession, and/or removal of materials, supplies, equipment, or any Government-owned property, or for unsatisfactory performance.

5. The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

6. The Contractor’s staff shall sign in and sign out each day (sign in sheet on the reception counter) or work period at the designated area identified by the CO. The Contractor will be responsible for their employees providing all required information on the form. The Contractor will be responsible for employees recording their time accurately.

7. Only the Contractor's staff will be permitted in the buildings. Guests or children of staff are not allowed in the facilities.

8. The Contractor and Contractor's employees are required to comply with the policies, procedures, and all federal regulations pertaining to conduct and building regulations as provided by the COR.

9. The Contractor shall provide a list of names for all employees assigned to this contract at least five days before the start date. If or when the Contractor has a change in employees, the Contractor shall furnish an updated list of employees to the COR and Contracting Officer before the new employee begins work.

10. The Contractor shall not deviate from the requirements of the contract statement of work or

Schedule of Items without approval from the Contracting Officer.

11. Lights shall be used only in areas where and at the time when work is actually being performed.

12. Mechanical equipment controls for heating, ventilation, and air-conditioning systems shall not be adjusted by the workers.

13. Water faucets or valves shall be turned off after the required use.

14. Report hazardous conditions and items in need of repair to the (COR).

15. Turn in lost and found articles to the COR.

3.1 Additional Tasks and Information

1. Janitorial Tasks and frequency can be found at Attachment 02 – Inspection Checklist CFSL

Janitorial.

2. Lunch room areas (four in total): the sink and countertops shall be cleaned, scoured, damp-wiped, and dried. There is no requirement to move dishes on the countertop. The front of the refrigerator unit and refrigerator handles shall be cleaned with disinfectant. The exterior of the microwaves shall be cleaned. The paper towel and soap dispensers shall be filled.

3. Laboratory rooms (28 in total): floors shall be swept and damp mopped (including under mats).

Sinks shall be cleaned. Wastebaskets shall be emptied and trash removed to dumpster. Wastebaskets shall be lined with a plastic liner. There is no requirement to clean countertops/desk space/ in any laboratory or office.

4. The concrete floors throughout the building shall be swept and damp mopped.

4.0 Deliverable / Schedule

1. Work is to be performed on Mondays and Thursdays of each week. Weekly tasks must be completed on

Thursday of each week. Monthly tasks are to occur at the end of each month no later than last Thursday of each month. Annual tasks are to occur in December of each performance period and must be coordinated with the COR at least 1 month in advance of planned service.

a. Annual Tasks – Strip and wax all hard surface floors (hallways, restrooms, kitchen, breakrooms, and conference rooms

2. Holidays - The Contractor will not be required to perform work on a national holiday, or the day the holiday is observed. In the event that a schedule coincides with a national holiday, the services normally scheduled for that day shall be performed either the day before or the day after the holiday.

Observe the listed dates as holidays:

New Year’s Day – 1st day of January

Martin Luther King Jr’s Birthday – 3rd Monday of January

President’s Day – 3rd Monday of February

Memorial Day – last Monday of May

Junteenth – 3rd Thursday of June

Independence Day – July 4th

Labor Day – 1st Monday of September

Columbus Day – 2nd Monday of October

Veteran’s Day – 11th day of November

Thanksgiving Day – 4th Thursday of November

Christmas Day – December 25th

(or any other day designated by federal statute, executive order, or presidential proclamation) When a holiday falls on a Saturday, the preceding Friday is observed. When a holiday falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not by itself be cause for an additional.

5.0 Government Furnished

1. Master key for offices to the building. These items shall be returned to the COR immediately upon termination of the contact for any reason.

2. Utilities (electricity and water service) necessary to perform the work.

3. Use of onsite dumpster for refuse.

4. Consumables such as toilet paper, paper towels, garbage bags, seat covers, sanitary paper bags, and hand soap. Supplies will be stored in the janitor’s closets (See Highlighted rooms on Attachment 03 –

CFSL Building Map) in the Lab Services wing. The Contractor shall inform the COR when supplies are low.

6.0 Travel

N/A

7.0 Contractor’s Key Personnel

8.0 Security Requirements

All contractor employees working at the Corvallis Forestry Sciences Lab will be required to have a background check that will be conducted by the USDA Forest Service. Each contractor employee will be given a key to get into the building and keys to get into each office or locked lab, closet, etc. that needs to be cleaned. A Parking pass will also be supplied to each contractor employee working at the Lab. All parking passes and keys will be returned once the Contractor’s employees are no longer working at the Corvallis Forestry Sciences Lab.

Background Investigation

Background investigations are required to comply with Presidential Directive HSPD-12 that requires “for unescorted entry into a federal facility, the individual will have a background investigation on file.” Contractors must have a Tier 2 Background Investigation (BI) initiated. USDA, US Forest Service pays the expense for Tier

2 BI within seven (7) calendar days of contract award, or a new employee being selected for work on this contract, provide a complete list of the name, address, social security number, date of birth, and work phone of each employee engaged in the performance of this contract. Request spreadsheet to collect data from

Contracting Officer.

Timely response to Background Investigation

Contractor should plan time outside janitorial services for personnel to respond to the computerized online questionnaire for background investigation. Contractor personnel must have their own email address and be capable of responding, by computer, in a timely manner to investigation inquiries. Finger printing and to collect

ID badge (called LincPass) may require contractor staff to travel for these activities.

The contractor shall ensure that all required personnel/employees respond within one week of each prompt for action or information (initial or additional) as part of the HSPD-12 Background Investigation requirement and its associated maintenance. For each member of the Contractor's personnel/ employee(s) to access the

Government facility unaccompanied by the Government (i.e. for overnight cleaning), submittal to the mandatory background investigation includes the provision of pertinent information to the Government, fingerprinting, and response to any queries from the Person Model point of contact. Maintenance activities may include but may not be limited to mandatory annual completion of a short information security training exam, materials for which will be available online or provided via email or in hard copy, if requested.

Failure of the Contractor's personnel/ employee(s) to respond within one week of receiving any prompt in the background investigation process may result in the issuance of Cure Notices, requirement of removal of the

Contractor's personnel/ employee(s) from the premises, or termination of the contract.

When the premises covered under the contract require or utilize Linc Pass keycards for building entry, the

Contractor's personnel/ employees must also travel to a USDA Activation Center to obtain a physical LincPass keycard. Visitation of an Activation Center may not required for any Contractor's personnel employees whose worksite buildings utilize traditional keys or non-Linc Pass keycards.

As required through mandate or policy changes, additional requirements to those listed may be added to the contract. Alerts regarding requirements needing attention are generally sent to the Contractor via email to the address(es) provided during the HSPD-12 Background Investigation application.

Tier 2 Background Investigation Requirements for Awarded Contracts (may not be inclusive of all forms)

- Declaration of Federal Employment (OF306)

- National Background Investigation Services (NBIS) security questionnaire

- Fingerprinting (if you have not already enrolled for a LincPass or completed Field Print).

These actions must be completed within 14 days. Extensions will be granted on a case-by-case basis.

OF306

The OF306 is an encrypted (password-protect) PDF, with instructions, to be sent to the government email provided. The PDF should have password-protect for viewing, not just editing, otherwise data is just as open as not password-protecting it.

NBIS Security Questionnaire

The Background investigation will be initiated through the following internet browser address: https://myinvestigation.nbis.mil/subjectportal/ A user ID and temporary password are issued through separate emails from the NBIS system.

Fingerprinting

Depending on the location of the Contractor employee the fingerprint location maybe multiple hours driving distance away.

Fingerprinting will be done in one of these ways.

- Enrollment within USAccess for a credential (LincPass) o Notify PIV Sponsor if you have already been fingerprinted for your credential or if you plan to have an enrollment appointment within the next 14 days.

Field Print

If this method is used, you are required to schedule an appointment within 7 days.

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmyinvestigation.nbis.mil%2Fsubjectportal%2F&data=05%7C01%7Cjared.machgan%40usda.gov%7Cd06086c60cf247027fa908dbd665a7e4%7Ced5b36e701ee4ebc867ee03cfa0d4697%7C1%7C0%7C638339504320855284%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=MEAUSwCKE%2Bs4%2BseVm3MdoQx0Zb4nzzwR04emhQxN2Lk%3D&reserved=0