1240BE26Q0090 Attachment 5 Discrepancy Report.docx

This is a Discrepancy Report template document used for quality control and contract compliance purposes within federal contracting. The form provides a structured process for documenting, tracking, and resolving performance issues or deficiencies identified during contract execution. The template is organized in two main sections: the initial discrepancy notification from the Contracting Officer's Representative (COR) to the contractor, and the contractor's formal response detailing the cause, effects, corrective actions, and preventive measures to avoid recurrence.

The Discrepancy Report includes designated fields for the contractor/project manager name, COR identification, contract number, date, and a detailed description of the discrepancy with references to the Performance Work Statement (PWS). The form requires the COR's signature on the initial notification and the contractor representative's signature on the response section. A final government evaluation section allows for acceptance, partial acceptance, or rejection of the contractor's response, with options for issuing cure notices or show cause orders. The form concludes with closure documentation requiring COR sign-off and contractor notification. This template is applicable to solicitation 1240BE26Q0090 for annual fire alarm and sprinkler system inspection services at the USFS Corvallis Forestry Sciences Lab, which is structured as a small business set-aside firm fixed price purchase order.