ATTACHMENT 3

PERFORMANCE WORK STATEMENT

USFS, Corvallis Forestry Sciences Lab (CFSL) Annual Inspection of Fire Alarm System and Fire Sprinkler System

1.0 General Information

1.1 General: This service contract is to provide an annual inspection of fire alarm system and fire sprinkler system at the PNW Corvallis Sciences Laboratory (CFSL) office building located in Corvallis, Oregon.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2 Background: The PNW Corvallis Forestry Sciences Laboratory seeks an annual inspection of the fire alarm system and fire sprinkler system. The fire alarm system and fire sprinkler system were installed in 2010.

1.3 Purpose: To provide inspection of fire alarm system and fire sprinkler system for the Corvallis Forestry

Sciences Lab. All work shall be done in accordance with the NFPA standards and commercial practices in a manner that will maintain a working Simplex 4001 LG Model LMC1575ST System at the designated Government building in accordance with the requirements, provisions, and clauses herein.

1.4 Description of Services: The Contractor shall provide all labor, supervision, management, tools, materials, facilities, transportation, and other items and non-personal services necessary to provide an annual inspection on the fire alarm system and fire sprinkler system in accordance with this Performance Work Statement (PWS), its attachments, and all federal, state, and local laws and regulations.

1.5 Place of Performance: Corvallis Forestry Sciences Laboratory (CFSL) is located at:

3200 SW Jefferson Way, Corvallis, Oregon 97331. The CFSL is part of the USDA Forest Service Pacific Northwest Research Station.

1.6 Period of Performance (POP): The period of performance shall be for 1 Base Period of 12-months and 4

Option Periods of 12-months each.

Period POP Start Date POP End Date Base Period October 1, 2026 September 30, 2027 Option Period 1 October 1, 2027 September 30, 2028 Option Period 2 October 1, 2028 September 30, 2029 Option Period 3 October 1, 2029 September 30, 2030 Option Period 4 October1, 2030 September 30, 2031

1.7 Government Regular Working Hours: The Government's regular working hours are Monday through Friday from 0800 to 1630, except federally observed holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

1.8 Federal Observed Holidays: When a federal holiday occurs on a Saturday, federal employees observed normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. If a holiday falls on a scheduled Contractor workday, the following or proceeding workday will be used to schedule the work to be accomplished. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January 1st.) Labor Day (First Monday in September) Martin Luther King Jr’s Birthday (Third Monday in January)

Columbus Day ( First Monday in October)

President’s Day ( Third Monday in February) Veteran’s Day (November 11th ) Memorial Day ( Last Monday in May) Thanksgiving Day (Third Thursday in November) Juneteenth Day (Third Monday in June) Christmas Day (December 25th ) Independence Day (July 4th )

1.9 Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office per Federal Acquisition Regulation (FAR) Subpart 42.5.

1.10 Quality Control Plan (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which the Contractor assures that their work complies with the requirements of the contract prior to government inspection. After Government receipt of Contractor’s QCP, the Contractor shall receive the CO’s acceptance in writing. The same method shall be used for any proposed changes to the QCP.

1.11 Contractor Key Personnel: The following contractor personnel are considered key personnel by the

Government: Contract Manager and Quality Control Representative.

1.12 Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract.

The Contract Manager or alternate shall be available during the Government's regular working hours.

1.13 Quality Control Representative: The Contractor shall provide a Quality Control Representative who shall be responsible for the Contractor’s QCP to ensure services are performed per the PWS. The Quality Control Representative shall implement and maintain full compliance of the QCP throughout the contract period.

1.14 Government Key Personnel: The following government personnel are considered key personnel:

Contracting Officer and Contracting Officer’s Representative.

1.15 Contracting Officer (CO): The CO is the only person with the authority to enter into, administer, and or terminate contracts; make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

1.16 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies;

and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task order.

1.17 Inspection and Acceptance: Any inspection and acceptance will be at the location specified in the contract or task order. The designated Contracting Officer’s Representative (COR) will act as the representative of the Contracting Officer for purposes of inspection and acceptance of services to ensure compliance with the terms, conditions, and specifications of the subject contract. The COR has no authority to make any changes to the terms and conditions of the contract.

1.18 Changes: The government reserves the right to add, delete, or change the systems and/or equipment to be serviced under this contract, as required. Price adjustments for these changes shall be based on the rates specified in the Schedule of Items for identical or similar system and/or equipment. Changes will only be authorized by a Contracting Officer.

1.19 Invoicing: All contractor invoices shall be submitted via the Invoice Processing Platform (IPP) using contract line-item numbers (CLINs). A copy of the Contractor’s company invoice shall be uploaded in IPP as a PDF document. The contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through IPP. Invoices not submitted via IPP shall not be accepted or paid.

1.20 Special Qualifications: The contractor shall, at no additional cost to the government, obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws and regulations.

2.0 Contractor Requirements

2.0.1 List of Items that are required to inspect:

A) Alarm Initiating Devices

1) 29 Manual Fire Alarm Boxes

2) 221 Photo Detectors

3) 19 Heat Detectors

4) 10 Duct Detectors

5) 5 Water Flow Switches

6) 4 Supervisory Switches B) Alarm Notification Appliances

1) 98 Strobes

2) 65 Horn Strobes C) System Tests and Inspections

1) Control Unit

2) Interface EQ.

3) Fuses

4) Primary Power Supply

5) Trouble Signals

6) Disconnect Switches

7) Ground-Fault Monitoring

8) Battery Condition

9) Load Voltage

10) Charger Test

11) Specific Gravity

12) Audible

13) Visual

14) Speakers

15) Voice Clarity

16) Elevator Detectors need Tested & Cleaned as needed D) Emergency Communications Equipment

1) Phone Set

2) Phone Jacks

3) Off-Hook Indicator

4) Amplifier(s)

5) Tone Generator(s)

6) Call-in Signal

7) System Performance E) Interface Equipment

1) HVAC Detectors

2) Door Holders

3) Dialer

2.0.2 Scheduling and Deliverables:

Scheduling: At least 72 hours in advance of inspection(s), the Contractor shall schedule a date(s) with the COR, and notify the Monitoring Entity and Building Management.

Deliverable: The Contractor shall prepare a written Inspection and Testing Report indicating: Date of performance, nme of inspector, what inspections have been made, inspection and testing results (i.e.

what detector, switch or strobe that needs replacement), and compliance status. If repair or replacement of components is recommended, the CO may request a Recommended Repairs Quote from the contractor and determine if repair is appropriate for modification under this contract. Likewise, the CO/COR may choose an alternative method to procure such services.

Report Delivery: The Inspection and Testing Report shall be emailed to CO and COR within 10 business days after completion of inspection. The report shall be in PDF format.

Both the fire alarm system and sprinkler system reports can be consolidated and submitted as one document as long as all required information is provided in accordance with the Deliverables Schedule.

2.0.3 Government Equipment Information:

Item Building Address Type of Unit and Manufacturer

Year Installed

Inspection Frequency

1 Corvallis Forestry Science Lab

3200 SW Jefferson Way, Corvallis Oregon

Simplex 4001 LG Model LMC1575ST

JAN

Annually

3.0 Schedule and Deliverables Table

3.1 The contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language.

Item Deliverable Objective Frequency 1 Annual inspection of fire alarm system and fire sprinkler System

Test every component that has to do with the fire alarm system and fire sprinkler system.

Once a year

2 Schedule of Services

Provide a date when inspection(s) will be carried out under this contract.

At minimum, two days prior to service. Updates shall be provided to the CO and COR as changes occur.

3 Inspection and Testing Report

Report all inspections and testing performed for the equipment.

No later than 10 business days after completion of inspection.

4 List of Contractor Personnel

Provide a list of all contractor personnel assigned to this contract and their point of contacts, including Subcontractors.

Within 5 days after award. Any updates should be provided at the time inspection and testing is scheduled.

5 Invoices Invoices shall be submitted via IPP. No later than 10 business days after acceptance of Report.

4.0 Travel

4.1 The Contractor shall be responsible for all travel to and from the work site location. Cost of travel shall be incorporated in the annual Lump Sum total.

5.0 Security and Safety Requirements

5.1 Security: The Corvallis Forest Sciences Laboratory is not a public building. Access is only available during regular working hours. The contractor shall schedule services with the COR at least 72 hours prior to service.

5.2 Safety: The Pacific Northwest Research Station follows CDC guidance for the spread of communicable disease. Contractors may be required to furnish and wear Personal Protective Equipment (PPE) or take other precautionary measures as required at time of service.

6.0 Performance Requirement Summary

6.1 The government expects the contractor to work at an acceptable performance level throughout the life of the contract.

6.2 Acceptable Performance: Acceptable performance is achieved if 100% of the requirement is successfully satisfied. The Contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

6.3 Unacceptable Performance: Unacceptable performance is achieved if less than 100% of the requirement is satisfied (e.g., work specified by contract is incomplete or work is not per the PWS, task order, and manufacturer’s specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the Contractor shall be reported to the Contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the Contractor. If the Contractor disputes the results of surveillance, the COR must refer the Contractor to the CO for resolution. The Contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

7.0 Government-Furnished Property

None

8.0 Definitions

8.1 Business Day: Refers to any day in which normal business operations are conducted. For this contract, a business day is considered to be Monday through Friday from 0800 to 1630 local time and excludes weekends and federal holidays.

8.2 Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

8.3 Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

8.4 Contracting Officer’s Representative (COR): The Government employee designated by the

Contracting Officer to be responsible for monitoring of Contractor performance.

8.5 Contractor: The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of the contract. The term in this contract refers to the prime.

8.6 Defective Service: A service output that does not meet the standard of performance associated with the

Performance Work Statement.

8.7 Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

8.8 Facility: An establishment, structure, or assembly of equipment designated for a specific function;

something designed, built, installed, etc., to serve a specific function affording a convenience or service.

8.9 Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the

Government and subsequently furnished to the Contractor for performance of a contract.

8.10 Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

8.11 Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

8.12 Over and Above Work: Work discovered during the course of performing overhaul, maintenance and repair efforts that is within the general scope of the contract; not covered by the line item(s) for the basic work under the contract; and necessary in order to satisfactorily complete the contract. Requires CO Approval.

8.13 Performance Objectives: Describe the work that is to take place.

8.14 Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

8.15 Performance Standard: Describe the desired results that are to be achieved. A measure of comparison;

an acceptability criterion; a benchmark or yardstick against which a service will be measured.

8.16 Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of services received.

8.17 Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor for each item of the Performance Requirements Summary.

8.18 Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

8.19 Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.

8.20 Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

8.21 Recommended Repairs/Quote: Document prepared by the Contractor which describes over, and above work being proposed. Requires CO Approval.