C05_Amendment 01.pdf

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1240BE26Q0083

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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40BE

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 3

06/24/20260001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/24/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Southern Research Station Headquarters Janitorial Services

1. This amendment changes the quote due date to 07/15/2026 at 3:00 PM ET.

2. This amendment adds information for a site visit on July 14, 2026 at 10:00 AM. Jason Anderson will be leading the visit. All questions that arise shall be sent to andrea.pollock@usda.gov.

3. This amendment includes the attached questions and answers as an attachment to the solcitation, 12 pages.

4. This amendment adds to Paragraph 8.0 Contractor Key Personnel, Project Manager, "that

"available during the Government's regular working hours" means being reachable and capable of providing feedback via telephone and/or email."

5. This amendment corrects the PWS, including Exhibit 1 and Exhibit 3, emptying waste

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ANDREA J. POLLOCK

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

07/10/2026

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BE26Q0083/0001

containers shall be performed twice weekly (D2), specifically on Tuesdays and Fridays , for all applicable spaces.

6. This amendment corrects the PWS, Cleaning Restrooms" and "Servicing Restrooms" as separate tasks, each to be performed twice weekly (D2).

7. This amendment amends the PWS to clearly state that the active cleaning effort for any single service call shall not exceed two (2) hours.

8. This amendment clarifies the 1st floor refers to the basement level of the facility.

9. This amendment expands the scope for exterior glass cleaning, stating that it shall cover from the ground line up to and including the top (3rd) floor.

10. This amendment includes the following information regarding Service Calls - The PWS is amended to clearly state that the active cleaning effort for any single service call shall not exceed two (2) hours. Offerors should price CLIN 0004 with a unit price that encompasses all anticipated costs to meet the PWS requirements for one service call event, with the understanding that the cleaning effort for that event will not exceed two hours.

Period of Performance: 08/01/2026 to 07/31/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

1. Clarification on Onsite Presence: Paragraph 8.0 states the Project Manager (PM) or alternate shall be the "single onsite Point of Contact" and must be "available during the Government's regular working hours". However, routine custodial services are required to be performed "after the Government’s regular working hours". Does the Government require a full-time, billable PM to be physically present onsite during the day (06:00 AM to 4:30 PM), or is the requirement for the PM to be reachable and capable of arriving onsite within the two-hour service call window? Onsite Presence: The Government does not require the Project Manager (PM) or alternate to be physically present on-site full-time during the Government's regular working hours (06:00 AM to 4:30 PM) solely to fulfill the 'available' requirement. Availability: The statement 'available during the Government's regular working hours' has been clarified and interpreted to mean the PM or alternate must be readily reachable and capable of addressing any concerns, questions, or providing feedback via telephone and/or email during those hours. 'Single Onsite Point of Contact': This refers to the PM's designated authority and responsibility as the primary Contractor representative for all award management issues, concerns, or problems related to the services performed on-site. It emphasizes their critical role in decision-making and overall contract oversight, not necessarily their continuous physical presence. Response Capability: While continuous physical presence is not required, the PM or alternate must be reachable and capable of responding to critical issues that may require their physical presence on-site within a reasonable timeframe, consistent with the overall contract's response requirements (e.g., the two-hour service call window, if applicable to PM-level issues). The Contractor is responsible for ensuring the PM's chosen method of availability and response capability meets all contractual requirements.

2. Workload Quantities for Pricing: To support an accurate Firm-Fixed Price quote as required by CLINs 0001 through 4003, please provide the total estimated square footage for carpeted areas requiring semi-annual cleaning and hard floor areas requiring annual stripping and re-waxing. While Space Identification and floor plans are provided, specific square footage measurements are necessary for calculating labor and material requirements. Specified in Exibit 2. Carpet: 23,177 SF, RT: 2531 SF

3. Service Call Staffing: The PWS requires a two-hour response time for service calls during regular working hours (06:00 AM to 4:30 PM). Given that routine work is performed after hours, please clarify if the Government expects a dedicated day-shift porter to be stationed onsite to meet this requirement, or if the Contractor may dispatch on-call personnel as needs arise. As stated in the Performance Work Statement (PWS), a two-hour response time is indeed required for service calls during these hours. This is a performance-based service contract, meaning the Government specifies the required outcomes and performance standards, and the Contractor is responsible for determining the most efficient and effective methods to achieve those standards. Therefore, the decision on whether to station a dedicated day-shift porter on-site or to utilize on-call personnel to meet this requirement is at the Contractor's discretion.

4. Exterior Window Cleaning Scope: The Schedule of Items includes monthly exterior cleaning and the PWS defines annual exterior glass cleaning. Please clarify if the exterior window cleaning requirement includes only ground-floor glass or if it encompasses the exterior glass for the second and third floors. Additionally, are there any facility-specific restrictions on utilizing lifts or scaffolding for these services? Encompasses the exterior glass for the second and third floors. To clarify the 1st floor is the basement.

5. Consumable Consumption Rates: To refine the pricing for the replenishment of soaps and single-pack dishwasher detergents, could the Government provide the estimated daily building occupancy (headcount) or historical usage rates for these supplies? In the last year occupancy has be roughly 30 to 50 individuals per day.

6. Bio-hazard Scope: Paragraph 9.0 requires personnel to be certified for bio-hazard cleaning and disposal per 29 CFR 1910.1030. Does this requirement pertain to routine restroom maintenance and bloodborne pathogen protocols, or are there specific laboratory or high-risk areas within the facility that require specialized decontamination services? Routine Restroom Maintenance and Bloodborne Pathogen Protocols:

Yes, this requirement does pertain to routine restroom maintenance. Personnel performing these duties must be trained and certified in accordance with 29 CFR

1910.1030 (OSHA Bloodborne Pathogens standard) to ensure they can safely and effectively handle any potential exposure to blood or OPIM that may occur during their routine tasks. This includes proper use of personal protective equipment (PPE), handling of contaminated waste, and appropriate disinfection procedures.

This is a baseline safety and health requirement for all personnel who may encounter such hazards. Specific Laboratory or High-Risk Areas: There are no portions of the facility that meet this requirement.

7. If there is an incumbent, could you please share the Purchase Order number and the total value associated with their contract? Yes, the current contract information is as follows: Purchase Order 12445023P0039 held by EBS-4U, Inc. The total obligated value for this contract is $158,049.39.

8. Are there any changes in the previous scope to new one? No

9. The Performance Work Statement states that exterior glass cleaning shall cover "from the ground line up to and including the second floor." Given that the facility is a 3-story building, I want to confirm whether this scope is intended to be performed using ground-based equipment such as water-fed extension poles, or whether the government expects the contractor to utilize aerial lift equipment or other elevated access systems to reach all exterior glass surfaces including the third floor. Exterior Glass Cleaning Scope - Clarification and Amendment: As previously clarified, the

"1st floor" of the facility is the basement/garage level. The Performance Work Statement (PWS) states that exterior glass cleaning shall cover "from the ground line up to and including the second floor." However, to clarify the Government's intended scope for this 3-story building, the requirement is actually to clean all exterior glass from the ground line up to and including the windows on the top level (the 3rd floor) of the building. This means the exterior glass on all three above-ground levels of the facility must be cleaned. The PWS will be amended to clearly reflect this expanded scope, stating that exterior glass cleaning shall cover 'from the ground line up to and including the top (3rd) floor.' Offerors should base their proposals on cleaning all exterior glass surfaces on the three above-ground levels of the facility. Facility-Specific Restrictions on Lifts or Scaffolding: There are no specific facility-imposed restrictions on utilizing lifts or scaffolding for performing the exterior glass cleaning. Given the expanded scope to include the top (3rd) floor windows, it is highly probable that specialized equipment such as aerial lifts or scaffolding will be necessary to safely and effectively reach these higher surfaces.

This is a performance-based service contract, and the Contractor is responsible for determining the most efficient, effective, and safe methods and equipment to achieve the specified scope of cleaning. All work must be conducted safely and in accordance with all applicable Occupational Safety and Health Administration (OSHA) regulations and industry best practices. The Contractor is responsible for ensuring the safe operation of all equipment and for obtaining any necessary permits or approvals for equipment use on Government property. Offerors should account for this expanded scope and the potential need for specialized equipment in their pricing proposals.

10. Incumbent Contractor: Is there a current incumbent contractor performing these services? If so, can you share the incumbent's contract number so we may review past performance data, and is the incumbent eligible to re-compete? See number 7 above and yes, they can recompete.

11. Transition Period: Does the Government anticipate a phase-in/transition period prior to the August 1, 2026 start date? If so, how many days will be allotted for transition, and will the transition period be a separately priced CLIN or considered incidental to the base period pricing? Estimated Start Date: As previously clarified, August 1, 2026, is an estimated contract start date. The actual start date may be adjusted based on the time required to complete mandatory background investigations and other pre-performance requirements. Phase-in/Transition Period: The Government anticipates that the Contractor will require a period to complete all necessary preparatory activities (such as personnel onboarding, security processing, administrative setup, and site familiarization) to be fully operational. However, the Government will NOT allot a specific, separately defined number of days for a formal, funded transition period prior to the contract start date. Instead, the Contractor is expected to complete all necessary preparatory activities and be fully operational by the contract's official start date. Pricing of Transition

Activities: As there will not be a separately priced CLIN for transition activities , all costs associated with these preparatory activities must be considered incidental to, and factored into the pricing of, the base period Contract Line Item Numbers (CLINs).

12. Building Access / Hours of Performance: The PWS (Section 6.0) states work shall be performed after Government regular working hours (0800–1630), and Section 32.0 Definitions state regular working hours are 06:00 AM to 4:30 PM Monday through Friday.

These appear inconsistent. Can you confirm the precise earliest start time contractors may begin work each day? As PWS Section 6.0 requires that routine work shall be performed after Government regular working hours, the earliest time the Contractor may begin routine work each day is 4:31 PM.

13. Service Call Response Time: The PWS states service calls must be responded to within 2 hours during regular working hours. Since janitorial services are performed after hours, please clarify whether service calls may also be requested during Government working hours, and how contractors should staff for this requirement. Service Call Request Timing: Yes, service calls may and will be requested during Government regular working hours (06:00 AM to 4:30 PM). As clearly stated in PWS Section (i), 'The Contractor shall respond to service call requests for cleaning within 2 hours during regular working hours.' The types of service calls listed, such as cleaning up spills, broken glass, or addressing needs during special events, are situations that typically arise during the day when the facility is occupied. Contractor Staffing for Response: This is a performance-based service contract. The Government has clearly defined the required performance outcome: a 2-hour response time for service calls during regular working hours. The method by which the Contractor ensures this response capability, including staffing levels, personnel availability, and deployment strategies (e.g., dedicated day staff, on-call personnel with rapid dispatch capability, or other means), is at the Contractor's discretion. The Contractor is responsible for proposing and implementing a plan that reliably meets the 2-hour response time requirement consistently whenever a service call is initiated during Government regular working hours. While the historical frequency of these calls has been approximately one per quarter, the Contractor is obligated to maintain the capability to respond within the specified timeframe."

14. Frequency Discrepancy – Emptying Waste Containers: Exhibit 1 lists Emptying Waste Containers at frequency 'W' (Weekly), but the GCC Janitorial Cleaning Schedule (Exhibit

3) shows this task performed 'Every Friday' with a quantity of 52. The Space ID tables show 'D2' (twice weekly) for most spaces. Can you confirm the correct required frequency for this task, as it significantly impacts labor hour estimates? Correct Required Frequency: Emptying waste containers shall be performed twice weekly (D2) . The specific days for this service are every Tuesday and Friday. Resolution of Discrepancies: The information in Exhibit 1 stating 'W' (Weekly) is incorrect.

The information in the GCC Janitorial Cleaning Schedule (Exhibit 3) showing 'Every Friday' with a quantity of 52 is also incorrect for the intended frequency.

The frequency of 'D2' (twice weekly) as shown in the Space ID tables correctly reflects the Government's requirement. The PWS, including Exhibit 1 and Exhibit 3, are amended to clearly reflect that emptying waste containers shall be performed twice weekly (D2), specifically on Tuesdays and Fridays, for all applicable spaces. Please base your labor hour estimates and pricing on emptying waste containers twice weekly, on Tuesdays and Fridays.

15. Frequency Discrepancy – Restroom Services: Exhibit 1 lists Restroom Cleaning at 'D2' (twice weekly), yet several Space ID tables indicate 'D2' for restroom services.

However, the GCC Cleaning Schedule (Exhibit 3) lists both Cleaning Restrooms and Servicing Restrooms at D2 with a quantity of 104. Please confirm the correct annual frequency and whether the 104 figure represents combined cleaning and servicing visits or each task separately. Frequency Confirmation: The correct required frequency for both "Cleaning Restrooms" and "Servicing Restrooms" is indeed twice weekly (D2) . This frequency is consistent across Exhibit 1, the Space ID tables, and Exhibit 3. Scope of "Cleaning" vs. "Servicing" and Quantity: The two tasks, "Cleaning Restrooms" and "Servicing Restrooms," are considered distinct tasks .

The quantity of 104 listed in the GCC Cleaning Schedule (Exhibit 3) represents 104 annual events for "Cleaning Restrooms" AND 104 annual events for "Servicing Restrooms." This means each task (cleaning and servicing) is to be performed twice weekly, totaling 208 distinct events annually (104 cleaning events + 104 servicing events). The PWS is amended to clearly delineate "Cleaning Restrooms" and "Servicing Restrooms" as separate tasks, each to be performed twice weekly (D2), to eliminate any ambiguity. Please ensure your labor hour estimates and pricing account for both distinct tasks being performed at a twice-weekly frequency.

16. Carpet Cleaning Quantity: CLIN 0011 lists Carpet Cleaning at a quantity of 2 EA, and Exhibit 3 confirms semi-annual frequency. Can you confirm the total square footage of carpet to be cleaned per visit (the inventory indicates approximately 23,177 SF of carpet) and whether the price should be per visit or for all carpet areas combined?Total Square Footage Per Visit: Yes, the total estimated square footage of carpet to be cleaned per visit is 23,177 SF . This figure represents all carpeted areas requiring semi-annual cleaning, as indicated in the inventory and previously clarified.

Pricing Basis: The unit price for CLIN 0011 shall reflect the cost for one complete semi-annual cleaning event of all 23,177 SF of carpeted areas. Since the quantity for CLIN 0011 is '2 EA' (representing two such cleaning events per year, i.e., semi-annually), the extended amount for this CLIN will cover the total annual cost for both semi-annual cleanings of the entire carpeted area. Therefore, offerors should price CLIN 0011 with a unit price that encompasses all labor, materials, and other costs associated with cleaning the entire 23,177 SF of carpet in a single visit.

17. Main Conference Room Chairs: How many chairs are in the Main Conference Room (Space 222) that require cleaning under CLIN 0012? 100 chairs

18. Exterior Glass Cleaning – Building Height: The PWS states exterior glass shall be cleaned from the ground line up to and including the second floor. Can you confirm whether any specialized equipment (e.g., lifts, scaffolding) will be required, or if all exterior glass is accessible from ground level? See question 9.

19. High Dusting Frequency: Exhibit 1 shows High Dusting at semi-annual (SA) frequency, and Exhibit 3 confirms two events per year. The PWS states high dusting shall be performed in conjunction with low dusting on the same day(s). Since low dusting is monthly, can you confirm only 2 high dusting events per year are required, not 12? High Dusting Frequency: Yes, only two (2) high dusting events per year are required, consistent with the semi-annual (SA) frequency listed in Exhibit 1 and the two events per year confirmed in Exhibit 3. "In Conjunction With" Clarification: The PWS statement that high dusting shall be performed "in conjunction with low dusting on the same day(s)" means that on the two occasions per year when high dusting is performed , low dusting shall also be performed on those same days. It does not mean that high dusting is required every time low dusting is performed monthly. The Contractor is responsible for developing a methodology that effectively performs both high and low dusting on those two specified occasions per year to meet the performance standards outlined in the PWS.

20. Estimated Labor Hours: Can the Government provide any historical data on hours worked per week or per year by the incumbent to perform these services? This would assist in developing accurate labor cost estimates. No, the Government has not tracked hours worked for contractors. As this is a performance-based service contract, the Government monitors performance outcomes and not the contractor's internal labor hours.

21. Labor Categories / Wage Determination: The solicitation references Wage Determination No. 2015-4369, Rev. 30, Dated 05/13/2026. The Statement of Equivalent Rates for Federal Hires lists Janitor at $18.84 plus $5.55 in fringe benefits. Are there any other labor categories anticipated (e.g., supervisor, project manager) that fall under the wage determination, and should offerors price separately for a Project Manager as required by PWS Section 8.0? Wage Determination Applicability: Wage Determination No. 2015-4369, Rev. 30, Dated 05/13/2026, applies to all non-exempt service employees performing work under this contract. Offerors are responsible for identifying all labor categories they anticipate utilizing to perform the services required by the PWS and for ensuring that all such non-exempt employees are paid at least the minimum wages and fringe benefits specified in the applicable Wage Determination. In addition to the "Janitor" category, other common labor categories that may fall under this Wage Determination for a janitorial services contract could include, but are not limited to, "Cleaner," "Custodian," or "Working Supervisor" (if the supervisor's duties do not meet the criteria for exemption under the Fair Labor Standards Act (FLSA)). Offerors must ensure proper classification of their employees in accordance with the WD and FLSA. Project Manager (PM) Pricing: PWS Section 8.0 clearly establishes the requirement for a Project Manager (PM) or alternate. A bona fide Project Manager, typically a professional, executive, or administrative employee, often meets the exemption criteria under the Fair Labor Standards Act (FLSA) and would therefore generally not be covered by the Service Contract Labor Standards (SCLS) Wage Determination. Offerors should price the Project Manager position in accordance with the pricing instructions provided in the solicitation (e.g., Section B, Contract Line Item Number (CLIN) structure). If the PM is a full-time dedicated position, it should be priced as a direct labor cost. If the PM is a part-time role or shared across multiple contracts, it may be included as an indirect cost (e.g., overhead or G&A) as per your company's accounting practices, provided it aligns with the solicitation's pricing methodology. Offerors are advised to carefully review the Wage Determination, the Fair Labor Standards Act (FLSA) exemption criteria, and the solicitation's pricing instructions to ensure their proposals are compliant and accurately reflect their costs.

22. Minimum Staffing Level: Does the Government have a minimum staffing level requirement (number of FTEs or part-time employees) in mind, or is staffing entirely at the contractor's discretion provided performance standards are met? The Government does not have a minimum staffing level requirement (number of FTEs or part-time employees) in mind for this contract. As this is a performance-based service contract, the determination of the number of employees, their qualifications, and their work schedule needed to complete the work and meet all specified performance standards is entirely at the Contractor's discretion. The Government will evaluate performance based on the achievement of the required outcomes and adherence to the performance standards set forth in the PWS, not on the specific staffing levels employed by the Contractor.

23. Project Manager On-Site Requirement: The PWS requires a Project Manager available during Government working hours. Is the PM required to be physically on-site daily, or is remote availability acceptable provided response requirements are met? See question 1.

24. Background Investigation Timeline: The PWS requires Tier 1 background investigations for all contractor employees. Given the August 1, 2026 contract start date and the solicitation's July 13, 2026 closing date, can you clarify whether background investigations can be initiated prior to award, and whether employees may begin work under escort while investigations are pending? Please note that the August 1, 2026 contract start date is an estimated date. While the Government aims to adhere to this timeline, the actual start date may be adjusted based on the time required to complete the mandatory background investigations for all necessary personnel.

The tight timeline between the solicitation closing date and the estimated contract start date emphasizes the importance of the Contractor's proactive management of this security process to avoid potential delays in commencing performance.

25. LincPass vs. Traditional Keys: Does the SRS Headquarters building currently use LincPass keycards or traditional keys for contractor after-hours access? This impacts onboarding timeline and cost estimates. For contractor after-hours access to the SRS Headquarters building, both LincPass keycards and key fobs are currently utilized and can be used by contractors.

26. Number of Contractor Employees Requiring Badging: Approximately how many contractor employees will need to be badged and complete the onboarding process to service this facility? The Government does not have a predetermined minimum or maximum number of contractor employees in mind for this requirement. As this is a performance-based service contract, the Contractor is responsible for determining the optimal staffing levels (number of FTEs or part-time employees) necessary to meet all the performance standards and requirements outlined in the Performance Work Statement (PWS). Therefore, the number of contractor employees who will need to be badged and complete the onboarding process will be a direct result of the Contractor's proposed staffing plan. To reiterate the policy, every employee that will be accessing the building for performance of this contract shall obtain and maintain the appropriate badging and complete the necessary onboarding procedures. Offerors should include all costs associated with badging and onboarding their proposed personnel in their pricing.

27. Government-Furnished Storage Space: The PWS identifies two storage spaces for contractor equipment (Space 228 – 45 SF on the 2nd floor, and Space 304 – 21 SF on the 3rd floor). Is this storage space currently available and adequate for the anticipated scope, or will the contractor need to supplement with off-site storage? Availability:

Yes, the two storage spaces identified in the PWS, Space 228 (45 SF on the 2nd floor) and Space 304 (21 SF on the 3rd floor), are anticipated to be available for the Contractor's use upon contract award. Adequacy for Scope: This is a performance-based service contract, and the Contractor is responsible for determining the most efficient and effective means to perform the required services. The Government has provided the specified storage spaces as part of the facility resources available for this contract. It is the Contractor's responsibility to assess whether these provided spaces are adequate for their proposed operational plan, equipment, and supplies needed to meet the PWS requirements. If the Contractor determines that the provided spaces are not sufficient for their needs, they shall be responsible for securing and funding any supplementary off-site storage or other arrangements necessary to perform the contract, at no additional cost to the Government.

28. Government-Furnished Equipment: Does the Government currently provide any cleaning equipment (vacuums, floor buffers, etc.) to the incumbent? Will any Government-owned equipment be available to the incoming contractor, or must all equipment be contractor-furnished? As stated in PWS Section 16.0, 'Contractor Furnished Material/Equipment and Biobased Materials,' the Contractor is responsible for providing all necessary equipment. This includes, but is not limited to, power-driven equipment for vacuuming, floor scrubbing, waxing, and polishing, which shall meet the specifications outlined in that section (industrial type, mechanically sound, safe to operate, etc.). The Contractor is also responsible for utilizing bio-based materials as specified. Offerors should plan and price their proposals accordingly, assuming all equipment will be contractor-furnished.

29. Dispensers and Restroom Fixtures: The solicitation notes that if a different type of soap or paper towel dispenser is needed, the contractor shall provide it at no additional cost.

Can you confirm the make/model or dispenser type currently installed so offerors can assess compatibility with proposed supply products? GoJo Foaming Manual Dispensers

30. Pricing Spreadsheet – Attachment 1: The solicitation references Attachment 1 (Schedule of Items) as a required pricing spreadsheet. The uploaded document (C04) contains the SF-1449 and line item schedule, but it is unclear whether a separate Excel spreadsheet pricing template is also required. Can you confirm whether a separate spreadsheet must be completed and submitted in addition to pricing on the SF-1449 line items? Yes, a separate Excel spreadsheet pricing template, identified as Attachment 1 (Schedule of Items), must be completed and submitted. This spreadsheet is the primary tool for detailing your proposed pricing in accordance with the solicitation requirements. The SF-1449 (Standard Form 1449) line items should reflect the summary pricing derived from the Attachment 1 spreadsheet.

The SF-1449 has been edited and re-attached to this amendment to ensure consistency and clearly direct offerors to utilize the Attachment 1 spreadsheet for detailed pricing submissions. Please refer to the latest amended SF-1449 and ensure your detailed pricing is submitted on Attachment 1. Offerors are advised to use the most current version of all solicitation documents, including the amended SF-1449 and Attachment 1, when preparing their proposals.

31. Unit Price Definition: For the monthly CLINs (e.g., 0001a, 0001b, 0002a, etc.), should the unit price reflect the monthly cost for that specific task, and the extended amount be the annual (12-month) total? Please confirm the expected pricing structure to avoid unbalanced proposals. Unit Price Definition: You are correct. For CLINs with a unit of measure of 'Month' (e.g., 0001a, 0001b, 0002a, etc.), the unit price shall reflect the cost for one (1) month of that specific task or service. Extended Amount Calculation: The 'Extended Amount' for each CLIN will be calculated by multiplying the 'Unit Price' by the 'Quantity' specified for that CLIN in the Schedule of Items (Attachment 1). If the 'Quantity' for a monthly CLIN is '1', then the 'Extended

Amount' for that CLIN will represent the monthly total for that specific task. If the 'Quantity' for a monthly CLIN is '12' (or another number representing the period of performance), then the 'Extended Amount' for that CLIN will represent the annual (12-month) total for that specific task. Please refer to the 'Quantity' column for each individual CLIN in the provided pricing spreadsheet (Attachment 1) to determine what the extended amount should represent for that specific line item.

Adhering to this structure is essential for the Government to conduct a fair and consistent price evaluation and to avoid the appearance of unbalanced pricing.

Please ensure your proposal precisely follows the unit of measure and quantity specified for each CLIN in Attachment 1.

32. Service Calls – Pricing: CLIN 0004 lists Service Calls at a quantity of 4 EA per year.

Should the unit price reflect a single service call visit (regardless of duration), or is there a defined number of hours per service call that should be priced? Unit Price Definition:

The unit price for CLIN 0004 shall reflect the full cost of completing one single service call visit. Duration of Service Call Cleaning Effort: To clarify the scope of a single service call, the cleaning effort for each service call should not exceed two

(2) hours of active cleaning. Service calls are typically for cleaning up unexpected events such as overflowed toilets, leaks, spills, or other similar incidents in building areas. No Defined Hours for Pricing: The Government does not define a specific number of hours per service call that should be priced beyond this two-hour maximum for the cleaning effort. The Contractor is responsible for determining the resources (including labor hours and materials) necessary to respond to and complete each service call within the two-hour cleaning limit as required by the PWS. PWS Amendment: The PWS is amended to clearly state that the active cleaning effort for any single service call shall not exceed two (2) hours.

Offerors should price CLIN 0004 with a unit price that encompasses all anticipated costs to meet the PWS requirements for one service call event, with the understanding that the cleaning effort for that event will not exceed two hours.

33. Stripping & Rewaxing Floors: CLIN 0005 is priced at 1 EA per year. The inventory shows approximately 2,531 SF of resilient tile. Can you confirm the total square footage of flooring subject to annual stripping and rewaxing so we can accurately price this line item? Yes, we can confirm that the total estimated square footage of flooring subject to annual stripping and re-waxing is 2,531 SF of Resilient Tile (RT) , as specified in Exhibit 2. This figure represents all hard floor areas within the scope of the PWS that require this annual service. Offerors should utilize this confirmed square footage to accurately price CLIN 0005.

34. Price Evaluation – All Periods: Please confirm that the Government will evaluate total evaluated price across all five periods (base + 4 options) as stated in the solicitation's evaluation section, and that option year pricing should reflect anticipated wage determination adjustments under FAR 52.222-43. Yes, the evaluation criteria clearly states, “(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).” The solicitation also includes provision, FAR 52.217-5 Evaluation of Options (Nov 2025). FAR 52.222-43 applies to this contract too.

35. Past Performance References: The evaluation criteria request a listing of projects for the past three-year period. Is there a minimum number of references required, and should references be limited to federal government contracts or may commercial contracts also be included? There is no minimum number of references and the solicitation clearly states, “Provide a listing of your projects for the past three-year period that most closely relate to this type of work.” It doesn’t define government or commercial.

36. Proposal Submission Method: Should quotations be submitted exclusively via email to andrea.pollock@usda.gov, or is there a designated submission portal (e.g., SAM.gov, email, or other platform)? All proposals and attachments shall be emailed to andrea.pollock@usda.gov.

37. Are floor plans, square footage by area, restroom counts, breakroom/conference room counts, or a current cleaning schedule available to offerors? Yes, the information you requested is available to offerors within the solicitation and its attachments: Floor plans and square footage by area are provided in Exhibit 2 (Space ID tables and Floor Plans). Restroom counts can be found within Exhibit 2 (Space ID tables).

38. Breakroom/conference room counts are also detailed within Exhibit 2 (Space ID tables). A current cleaning schedule is available in Exhibit 3 (GCC Janitorial Cleaning Schedule). Offerors are advised to thoroughly review all exhibits and attachments to fully understand the scope and scale of the services required.

39. Are consumable supplies such as paper products, soap, and trash liners contractor-furnished or Government-furnished? See 16.0 Contractor Furnished Material/Equipment and Biobased Materials.

40. Is all work expected after hours, or is any day porter/daytime service required? Routine Janitorial Services: All routine janitorial services (such as general cleaning, emptying waste containers, restroom cleaning, etc.) are expected to be performed after Government regular working hours. As previously clarified, Government regular working hours are 06:00 AM to 4:30 PM, Monday through Friday. Therefore, the earliest time routine work may begin each day is 4:31 PM. Daytime Service Requirements: Service Calls: Yes, there is a requirement for daytime service for urgent service calls . The PWS explicitly states that the Contractor shall respond to service call requests for cleaning within 2 hours during Government regular working hours (06:00 AM to 4:30 PM). These service calls address immediate needs mailto:andrea.pollock@usda.gov mailto:andrea.pollock@usda.gov like spills, broken glass, or issues arising during special events. Project Manager Availability: The Project Manager (PM) or alternate must be available during Government regular working hours (06:00 AM to 4:30 PM) to address concerns, questions, or provide feedback via telephone and/or email. While not required to be physically present full-time on-site, the PM must be reachable and capable of responding to critical issues that may require their physical presence on-site within a reasonable timeframe. In summary, while routine janitorial services are performed after hours, the contract does require a daytime capability for responding to urgent service calls and daytime availability for the Project Manager to manage the contract. The Contractor is responsible for staffing and scheduling their personnel to meet these distinct requirements.

41. Are there any access, badging, or security requirements beyond standard facility access procedures? Yes, there are security requirements beyond standard facility access procedures. In addition to standard facility access procedures and badging, which are required for every employee accessing the building, all contractor employees performing work under this contract must undergo and receive a favorable Tier 1 background investigation. As previously clarified, employees may not begin work requiring access to Government facilities, systems, or sensitive information until a favorable Tier 1 background investigation result (or at least an interim favorable determination by the Government security office) is received. The Contractor is responsible for ensuring all personnel meet these requirements prior to commencing work on the contract.

42. Please confirm that a prime contractor may identify and use a local janitorial subcontractor for field performance while the prime remains responsible for contract management and performance. Yes, a prime contractor may identify and utilize a local janitorial subcontractor for field performance. This is a common and acceptable practice in federal contracting. However, it is critical to understand that the prime contractor remains solely and fully responsible for all aspects of contract performance, including the quality of work performed by its subcontractor(s), adherence to all terms and conditions of the contract, and overall contract management. There is no privity of contract between the Government and the subcontractor. Therefore, while a subcontractor may perform the physical janitorial services, the prime contractor will be held accountable for ensuring that all PWS requirements, performance standards, and administrative obligations are met. Offerors should clearly delineate their proposed prime-subcontractor relationships and responsibilities within their proposal, as applicable.