Amd_0001.pdf

4. REQUISITION/PURCHASE REQ. NO

1. CONTRACT ID CODE

3. EFFECTIVE DATE

2/23/2025

A. This change order is issued pursuant to; (specify authority): Changes Clause The changes set forth in item 14 are made in the Contract/Order # in item 10A.

B. The above numbered Contract/Order is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.) set forth in item 14, pursuant to the authority of FAR 43.103(b)..

C. This supplemental agreement is entered into pursuant to authority of:

D Other: (Specify type of modification and authority):

E. IMPORTANT: Contractor [] is not [X] is required to sign this document and return ONE Original to the issuing office.:

facility code

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT PAGE OF PAGES

2 AMENDMENT/MODIFICATION NO.

6. ISSUE BY CODE

USDA, Forest Service Procurement & Property Services (PPS), Field Procurement Operations Northwest Zone, CSA 3 Services and Supplies

5. PROJECT NO.(IF APPLICABLE)

7. ADMINISTERED BY (if other than item 6) CODE

USDA, Forest Service Procurement & Property Services (PPS), Field Procurement Operations Northwest Zone, CSA 3 Services and Supplies

8. NAME AND ADDRESS OF CONTRACTOR(No., street, county, State and ZIP Code) 9A. Amend Solicitation No. 1240BE26Q0025 9B. Dated 02/13/2026

10A. Modification of Contract/Order # code 10B. Dated (see Item 13)

11. THIS ITEM APPLIES ONLY TO AMENDMENT OF SOLICITATION

[X ] The above numbered solicitation is amended as set forth in the item 14. The hour and date specified for receipt of Offers [ ] is extended [X] is not extended. Offerors must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15 and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted, or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (if required)

13. THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible

Umatilla National Forest North Zone Tree Planting

1. This amendment changes the Period of Performanc to May 4, 2026 to May 22, 2026.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER

Andrea Pollock

15B. CONTRACTOR/OFFEROR

By (Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

ANDREA Digitally signed by

By POLLOCK ANDREA POLLOCK

(Signature of Contracting Officer)

16C. DATE

SIGNED 2/23/2025

Solicitation Questions and Answers: Shared Stewardship Summit

Q1. Estimated Attendance: Can the Government provide an estimated number of in-person and virtual participants anticipated for each workshop to help us plan appropriate staffing, facilitation support, and multimedia capacity?

• We are expecting approximately 100-150 participants. The breakdown between in-person and virtual attendees is not known currently.

Q2. Workshop Content Review: Will the Government provide existing Shared Stewardship materials, templates, or previous workshop examples for reference during agenda and content development?

• Yes

Q3. Number and Locations of Optional Workshops: Does the Government anticipate exercising most or all of the optional items (Regions 1–5, 8–10), or will this be based solely on funding and location demand?

• Decisions regarding Optional Workshops will be made based upon interest/demand and funding availability.

Q4. Training Hours: Are there any expected minimum hours of training (Duration)?

• The Region 6 meeting format is currently designed to be (2) ½ days with a networking reception and potential poster session on day 1. This is negotiable as we dig into meeting design.

• No training will be required by the contractor to prepare for the sessions

Q5. Deadline extension: Would it be possible to receive an extension for the deadline?

• The current timeline does not allow for an extension of the deadline.

Q6. Will the Forest Service provide core workshop content (slides, talking points, examples, authorities descriptions), or is the contractor expected to design the majority of the instructional material?

• Yes, a combination of staff with expertise in grants and agreements, stewardship authorities, and related content can help prepare the materials.

Q7. If Forest Service subject matter experts are presenting, what portion of the agenda does the contractor own vs. Forest Service?

• The final agenda will be built together. The Forest Service will be responsible for much of the content/presentation. Meeting management/design/facilitation will be handled by contractor.

Q8. Can the Forest Service clarify whether deep subject-matter expertise in Shared Stewardship authorities must reside within key personnel, or whether the contractor may rely on Forest Service subject-matter experts for technical instruction while the contractor provides facilitation expertise?

• The contractor can rely on Forest Service subject-matter experts for technical instruction.

Q9. Will the Forest Service provide any onsite A/V equipment or staff at each workshop venue, or is the contractor responsible for procuring, transporting, and operating all necessary equipment?

• AV will likely be coordinated with the venue which is yet TBD. The Forest Service will rely on the contractor to operate the equipment.

Q10. Does the Forest Service require the contractor to host the virtual portion on the contractor’s own platform accounts, or will FS provide Zoom/Teams hosting?

• The contractor will need to host the virtual sessions from their own accounts.

Q11. What is the expected length of each workshop (e.g., number of hours, start/end times)?

• The R6 meeting format is currently designed to be (2) ½ days with a networking reception and potential poster session on day 1. This is negotiable as we dig into meeting design.

Q12. What is the expected number of in-person participants per region, and how many virtual participants does the Forest Service anticipate?

• We are expecting approximately 100-150 participants. The breakdown between in-person and virtual attendees is not known currently.

Q13. Will the contractor be responsible for identifying participants and managing communications and invitations, or will Forest Service be responsible for this?

• The Forest Service will be responsible for identifying participants and will manage some of the communications. The contractor will likely be asked to manage the invite as the event will be hosted from their platform accounts.

Q14. Does Forest Service have a tentative schedule, order, or cadence for any of the workshops? Have all regional offices expressed an interest in this type of workshop?

• No tentative schedule has been identified beyond the initial Region 6 workshop, which will serve as proof of concept for future workshops.

Q15. Are the evaluation factors (Past Performance, Key Personnel, Price) weighted equally, or is one factor more important than the others?

• Decisions regarding how factors will be weighted will be made when Forest Service personnel meet to review package submissions.

Q16. Can the Forest Service identify the planned funding source(s) for the base workshop in Region 6 (e.g., specific program area, Shared Stewardship funds, Wildfire Crisis Strategy allocations, or regional program budgets)?

• National Forest Timber Managment or other appropriated funds will be used for the Region 6 workshop.

Q17. Are funds for the base and optional workshops already appropriated, or will activation of optional items depend on future or incremental funding availability during FY26? Any insight into the current funding posture for optional regional workshops would be helpful for planning purposes.

• Funds are planned for the base workshop. Funding source is not currently known for optional workshops.

Q18. If a lapse in appropriations occurs during the period of performance, would the Government expect the contractor to pause planning and coordination activities until funding is restored, or would certain workshop preparation tasks be considered excepted and allowed to continue?

• Planning for future workshops would likely be considered excepted during a government shutdown due to close alignment with Department priorities. Due to limitations on travel during a government shutdown, no workshops would be hosted during that time.

Q19. The RFQ is not clear about location(s) for the optional workshop(s). This would help us make the travel expenses more accurate for you. For the optional workshops: Do you have a list of addresses (or, at least local airports) for where each regional workshop is anticipated to be held? Or should we assume it will match the Region 6 framework of within a 10-mile radius of the Regional office?

• Although it is likely that workshops would be held within a 10-mile radius of Regional Offices, leadership within each region may decide that there is a more appropriate location outside of the 10-mile radius. Locations for workshops outside of Region 6 have not yet been discussed.

Q20. Who is responsible for identifying the participant list for each regional workshop (e.g.,states, tribes, counties, collaborative groups, federal partners)?

• The Forest Service will identify the participant list for each regional workshop.

Q21. Will the Forest Service send and manage all invitations, registrations, and attendee communications, or is the contractor expected to conduct any portion of this outreach?

• The Forest Service will rely on the contractor to manage invitations, registrations, and some attendee communications.

Q22. If the contractor is expected to support invitation or registration processes, what systems or platforms (e.g., FS internal lists, Eventbrite, Teams/Zoom registration pages) should be used?

• It would be best to plan to use Teams and Zoom platforms as those are most widely supported by our systems. Other platforms may be considered.

Q23. Could you please provide the anticipated timeframe for the first workshop (Region 6) and whether dates are already established or are they still flexible?

• The current plan is to host the Region 6 workshop January 21 – January 22 but that date is not confirmed at this time. There is minimal flexibility as the goal is to host this meeting sometime in the last 2 weeks of January.

Q24. For optional workshops in other regions, will each region have its own USFS point of contact, or will coordination occur through a single national lead?

• Forest Service points of contact for optional workshops have not yet been determined.

Q25. Does the USFS have an estimated participant range for in-person and virtual attendance?

• We are expecting approximately 100-150 participants. The breakdown between in-person and virtual attendees is not known currently.

Q26. Regarding hybrid A/V responsibilities, please clarify what equipment the Forest Service-provided meeting room will already include. For example, will the venue provide a projector, screen, in-room audio system, microphones, and an on-site A/V technician?

• AV will likely be coordinated with the venue which is yet TBD. The Forest Service will rely on the contractor to operate the equipment.

Q27. Is there a current incumbent? If so, what is the contract number?

• No

Q28. Should we assume the government desires pricing related to travel for each of the optional Shared Stewardship Workshop Facilitation regions?

• Yes, however, the exact location for the optional workshops has not yet been determined.

Q29. If Q2. is the case, can you provide more information on the venues and locations for the optional Shared Stewardship Workshop Facilitations?

• Locations for workshops outside of Region 6 have not been determined. It is likely that workshops would be held within a 10-mile radius of Regional Offices, but leadership within each region may decide that there is a more appropriate location outside of the 10-mile radius.

Q30. Will the government be providing equipment for the workshops (i.e. projectors, speakers, microphones)?

• AV will likely be coordinated with the venue which is yet TBD. The Forest Service will rely on the contractor to operate the equipment.

Q31. Will the government be providing additional materials for the facilitated workshops? (i.e. printed materials, informational packets)?

• The Forest Service will assist in preparing the materials. The Forest Service will work with the contractor to ensure formatting all presentation materials for a unified professional look and consistency in any printed/written materials. The Forest Service will work with the contractor regarding the best delivery method for materials (i.e. digital or printed).

Q32. With respect to the planning and training sessions described in the solicitation, could you please provide an estimate of the total number of participants expected? Additionally, if known, what is the anticipated breakdown between in-person and virtual attendees?

• We are expecting approximately 100-150 participants. The breakdown between in-person and virtual attendees is not known currently.

Q33. Our proposed team is highly familiar with Forest Service technology applications, including those typically used for online planning and training environments. To properly plan logistics and integration, could you confirm the extent to which contractor personnel may utilize Forest Service systems and equipment for virtual sessions (e.g., Microsoft Teams, Forest Service-issued computers, cell phones, headsets, or other agency-supported tools)?

• The contractor will not have access to Forest Service systems and equipment. Forest Service hosts will manage items requiring access to Forest Service systems.

Q34. Can the Government provide estimated labor hours, or level of effort expected for each listed deliverable to help us develop accurate pricing? Any historical benchmarks or assumptions used for planning would also be helpful.

• We do not have an estimate of labor hours currently.

Q35. Regarding the hybrid model, can the Government provide an estimate on the split? In other words, approximately how many trainings would be virtual and how many in-person per year?

• We are expecting approximately 100-150 participants. The breakdown between in-person and virtual attendees is not known currently. Workshops are expected to be hybrid with both in-person and virtual attendees. Any Optional Workshops would be limited to one per Forest Service Region. Timelines for Optional Workshops are not yet known so it is unknown how many workshops would happen per year.

Q36. As a cost savings measure to the Government, are training materials to be distributed electronically? Or is the Government requiring all materials to be hard copy?

• The Forest Service will work with the contractor to decide the best delivery method for materials (i.e. digital or printed).