12405B25Q0061_Conference Room Repair.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

12405B25Q0061

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

1/7/2025

PAGE OF PAGES

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

1144877

6. PROJECT NO.

7. ISSUED BY CODE

ARS-12405B

8. ADDRESS OFFER TO

See Section L.5.

Bonds are required.

USDA ARS SEA AAO ACQ/PER PROP

141 EXPERIMENT STATION ROAD

STONEVILLE MS 38776

9. FOR a. NAME

INFORMATION Frank Palmer

CALL:

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

303-912-8923

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

A. Project Title: Conference Room Repair, Subtropical Horticulture Research Center, Miami, FL.

B. This acquisition has been 100% set-aside for small business. Applicable NAICS code is 236220:

Commercial and Institutional Building Construction.

C. In accordance with Federal Acquisition Regulation (FAR) 36.204 the magnitude of this construction project is less than $25,000.

D. Information and requirements stated in sections "B" through "J" & attachments noted in section "J" apply to this solicitation and the subsequent contract. Refer to section "L" for quote submittal requirements.

E. Prospective contractors must be registered and active in the System for Award Management located at www.sam.gov at the time of quote and at time of award.

F. All questions regarding this solicitation must be submitted via email to frank.palmer@usda.gov no later than 4:00 pm (ET) on Wednesday, January 15, 2025.

11. The Contractor shall begin performance within 10 calendar days and complete it within 30 calendar days after receiving award, x notice to proceed. The performance period is x mandatory negotiable. (See .)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

x YES NO 12b. CALENDAR DAYS

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 4:00 pm (hour) local time

01/21/2025 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time . Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due .

b. An offer guarantee x is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected .

NSN 7540-01-155-3212

STANDARD FORM 1442 (Rev. 8/2014)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d) http://www.sam.gov/ mailto:frank.palmer@usda.gov

AMOUNTS

OFFER (Must be fully completed by offeror)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

Continued...

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY CODE

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT

(Contractor is required to sign this document and return copies to issuing office.)

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD

(Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

AMANDA L. SOMERVILLE

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

12405B25Q0061

PAGE OF

3 42

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

Conference Room Repair

Period of Performance: 2/3/2025 to 3/5/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

12405B25Q0061 – Conference Room Repair Page 4 of 42

SECTION B – SUPPLIES AND SERVICEDS AND PRICE/COST

B.1 SCHEDULE OF ITEMS.

Item No. Description Price/Cost

0001 Conference Room Repair $

Round to the nearest dollar, do not use cents.

CONTRACTOR Unique Entity ID (UEI):

B.2 PERIOD OF PERFORMANCE.

To be completed ninety 30 days from the date of the Notice to Proceed (NTP).

End of this section

12405B25Q0061 – Conference Room Repair Page 5 of 42

SECTION C – DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 DESCRIPTION OF WORK.

The project consists of the following elements:

1. Install 5/8” drywall with R13 batt insulation.

2. Seal/Prime/Paint conference room with a color selected by Lab Personnel.

3. Install cove base with a color selected by Lab Personnel.

4. Install 2’x2’ suspended ceiling of a pattern selected by Lab and AC vent.

5. Install seven recessed lighting fixtures as selected by Lab Personnel.

6. Install commercial grade resilient flooring with a pattern selected by Lab.

7. Install Framing as selected by Lab Personnel.

8. Clean and dispose of debris.

The project is located at the Agricultural Research Services’, Southeast Area Office, Subtropical Horticulture Research Center, 13601 Old Cutler Road, Building 89, Miami, Florida

33158.

The Statement of Work is attached and incorporated herein by reference. Refer to Attachment 1, Section J.

C.2 DIRECTIVES, INSTRUCTIONS AND REFERENCES.

Only the Contracting Officer will issue directives/instructions defining the roles and responsibilities of Government personnel, appointment of a Contracting Officer

Representative (COR), and/or any other functional appointment as deemed necessary for the scope of work.

C.3 WORK MANAGEMENT.

The Contractor must manage the total work effort associated with the services required to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor must provide personnel with the necessary management expertise to assure performance objectives and standards are met.

C.4 MATERIALS AND EQUIPMENT.

Materials and equipment may not be stored at the jobsite lay down area after work hours unless approved in advance by the Contracting Officer. There will not be office space available at any location. All jobsite lay down areas are dependent upon the size and location of the work.

C.5 SERVICE INTERRUPTIONS/UTILITY OUTAGES.

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor must notify the COR 24 hours in advance to allow notification of affected tenants and customers. If the discontinued service is due to an emergency breakdown the Contractor must notify the COR as soon as practicable.

12405B25Q0061 – Conference Room Repair Page 6 of 42

At a minimum, include the location of the outage, utilities being affected, duration of outage and any necessary sketches. Once approved, and prior to beginning work on the utility system requiring shut down, attend a pre-outage coordination meeting with the CO to review the scope of work and the lock-out/tag-out procedures for worker protection. No work will be performed on energized electrical circuits unless proof is provided that no other means exist.

12405B25Q0061 – Conference Room Repair Page 7 of 42

C.6 EMPLOYEE REQUIREMENTS.

The Contractor must provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel must be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Competent personnel must be provided as required by each contract.

C.7 OSHA.

Contractor must maintain a workplace and ensure that workplace conditions conform to applicable OSHA standards.

C.8 EMPLOYEE CONDUCT/REMOVAL OF EMPLOYEES.

Contractor employees and subcontractor employees must conduct themselves in a proper, efficient, courteous, and businesslike manner. The Contractor must remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of Agricultural Research Service.

The Contracting Officer’s decision is final and not negotiable.

12405B25Q0061 – Conference Room Repair Page 8 of 42

SECTION D – PACKAGING AND MARKING

No clauses for this section for this solicitation.

12405B25Q0061 – Conference Room Repair Page 9 of 42

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.acquisition.gov.

Federal Acquisition Regulation (FAR)

52.246-12 Inspection of Construction. (AUG 1996)

52.246-13 Inspection-Dismantling, Demolition, or Removal of Improvements. (AUG 1996)

E.2 AGAR 452.246-70 Inspection and Acceptance. (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection will be performed at: the location of the project. Acceptance will be performed at: the location of the project.

E.3 Final Inspection.

(a) A final inspection will be conducted only when all the materials have been furnished, all the work has been performed, and all the construction provided for by the contract has been completed in accordance with the terms, conditions, specifications, and drawings set forth in this contract. If, upon examination by the Contracting Officer, his/her designated representative, and Government inspection personnel, the project is determined not sufficiently completed to have warranted a final inspection, the Contractor may be held financially liable for any additional cost of re-inspection when material and workmanship are not ready at the time specified by the Government for project inspection.

(b) Contractor must give the Contracting Officer five (5) days advance notice, in writing, of the date the work will be fully completed and ready for final inspection.

(c) The Contracting Officer will notify the Contractor of any discrepancies and/or omissions noted at the final inspection by providing a "punchlist" as to the discrepancies/omissions, replacement of materials and performance or re-performance of any unsatisfactory work necessary for final acceptance. This notification must not in any way be deemed an extension of the contract completion date. If all construction required by the contract is found completed and all contractual documents (i.e. payrolls, shop/as-builts/red-line drawings, release from claims, etc.) have been submitted, the Contracting Officer will notify the

Contractor of such in writing by processing the final payment for the project.

http://www.acquisition.gov/

12405B25Q0061 – Conference Room Repair Page 10 of 42

(d) Acceptance will be final and conclusive, except for latent defects, fraud, or such gross mistakes as may amount to fraud, or regarding the Government’s right under any warranty or guarantee.

E.4 Final Acceptance.

Upon written notification that all deficiencies identified during the final inspection have been corrected, the COR will schedule a final acceptance inspection of the work. If all construction required by the contract is determined to be complete and all requisite contract deliverables

(e.g., certified payroll records, as- built drawings, warranty documents, etc.) have been submitted and approved by the Government, the Contracting Officer will notify the

Contractor in writing of such acceptance. Acceptance will be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

12405B25Q0061 – Conference Room Repair Page 11 of 42

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998) as if they were given in full text. Upon request the Contracting Officer will make their full text http://www.acquisition.gov

52.236-15 Schedules for Construction Contracts. (APR 1984) 52.242-14 Suspension of Work. (APR 1984)

52.242.15 Stop-Work Order. (AUG 1989)

52.242-17 Government Delay of Work. (APR 1984)

F.2 52.211-10 Commencement, Prosecution, and Completion of Work. (APR 1984)

The Contractor shall be required to (a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the contract,

(b) prosecute the work diligently, and

(c) complete the entire work ready for use not later than 90 days from receipt of the Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

12405B25Q0061 – Conference Room Repair Page 12 of 42

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Designation of Contracting Officer's Representative

A Contracting Officer's Representative (COR) will be designated after contract award. The contractor will be notified by letter of the name and duties of the COR.

G.2 Contract Closeout.

a) Closeout Procedures:

(1) Comply with provisions in conditions of contract relating to submittals prior to substantial completion, or Owner's use of completed portions of work.

(2) Provide submittals required by governing authorities.

b) Cleaning:

(1) Execute cleaning during progress of work and at completion of work.

(2) Reference other specification sections for additional specific work.

(3) Maintain premises and public properties free from accumulations of waste, debris, and rubbish caused by operations.

(4) At completion of work, remove waste materials, rubbish, tools, equipment, machinery, and surplus materials:

a. Clean all sight-exposed surfaces.

b. Leave project clean and ready for occupancy or use.

c. All floors are to be broom and wet-mop cleaned.

(5) Areas disturbed during construction operations must be restored generally to match conditions existing prior to start of work.

c) Project Record Drawings:

(1) Maintain documents in clean, dry, legible condition.

(2) Make documents available at all times for inspection by COR, CO, and other individuals as may be designated by the CO.

(3) Label each document "Project Record."

(4) Keep record documents current.

(5) Do not conceal work until required information has been recorded.

(6) At completion of work, and before final acceptance, submit as-built drawings in accordance with special contract requirements.

d) Operating and Maintenance Manuals:

(1) System Demonstration

a. Prior to final inspection demonstrate operation of each system to the COR, CO, and other individuals as may be designated by the CO.

b. Instruct designated Government personnel in operation, adjustment, and maintenance of equipment and systems, using the operation and maintenance data as the basis of instruction.

(2) Warranties and Bonds:

a. Submit warranties and maintenance bonds prior to final application for payment.

b. Submit within ten (10) days after date of substantial completion.

12405B25Q0061 – Conference Room Repair Page 13 of 42

c. For items of work delayed materially beyond date of substantial completion, provide updated submittal within ten (10) days after acceptance, listing date of acceptance as start of warranty period.

G.3 As-Built Drawings.

On completion of the contract (if required), one (1) set of paper specifications, one (1) print and one (1) plastic reproducible of each of the contract drawings accompanying those specifications must be neatly and clearly marked in red to show all variations between the construction actually provided and that indicated or specified and delivered to the CO. Where a choice of materials and/or methods is permitted, the as-built drawings must define the construction actually provided. Representation of such variation must conform to standard drafting practice and include such supplementary notes, legends and details as may be necessary. The contractor must stamp the term RECORD DOCUMENTS, date and sign all plastic reproducible, drawings and volumes of marked specifications. Legibility and clear portrayal of the as-built construction and marked prints must be subject to approval by the Contracting Officer with the recommended approval of the Area Office Engineer.

G.4 Release from Claims.

The Contractor must complete and submit a release of all claims against the Government arising under and by virtue of the contract, similar to the following with the final invoice/billing request:

For and in consideration for the receipt of final payment in the amount of $ under and pursuant to Contract No. , the undersigned hereby releases the Government from any and all obligations whatsoever arising under said contract.

Name, Title, and Signature of Contractor DATE

G.5 Supplement to Changes Clause.

The provisions of the Changes Clause (FAR 52.243-4), as applicable, are supplemented as follows:

a) The Contractor must provide an itemized breakdown or take-off for all charges involving an increase or decrease in the contract price. The proposal must be in sufficient detail that will enable the Government to determine the reasonableness of the Contractor's and subcontractor's cost to do the change. As a minimum, the following must be shown:

(1) Material quantities and unit prices;

(2) Labor costs (broken down by trades, hours worked, and hourly rate);

(3) Labor burden (Fringe Benefits, Workmen's Compensation, and Public Liability

Insurance);

(4) Overhead;

12405B25Q0061 – Conference Room Repair Page 14 of 42

(5) Profit;

(6) FICA, and FUTA employment taxes; and

(7) Sales tax (if any).

b) On proposals offering a credit for work omitted, deductions for overhead and profit must also be shown.

c) If the proposed change will result in an increase or decrease in the contract performance period, the contractor must state the exact number of days involved. If the proposed change is approved and the Government agrees with the increase or decrease in completion time, the completion date will become a part of the contract modification.

d) Section G.6 is a sample format for showing related costs as a result of a change order. A similar sheet must accompany each written detailed cost breakdown. The sample format is self-explanatory and clearly shows the method for computing overhead, profit, and other items on proposed changes.

G.6 Summary Sheet Format.

DATE:

PROJECT:

LOCATION:

CONTRACT NUMBER:

CONTRACTOR:

CHANGE ORDER NO.

DESCRIPTION:

PRIME CONTRACTOR'S WORK

1. Direct Materials $

2. Sales Tax on Materials % of line 1 $

3. Direct Labor $

4. Insurance, Taxes, and Fringe Benefits % of line 3 $

5. Rental Equipment $

6. Sales Tax - Rental Equipment % of line 5 $

7. SUBTOTAL (lines 1-6) $

8. Overhead % of line 7 $

9. SUBTOTAL (add lines 7-8) $

SUBCONTRACTOR’S WORK

10. Direct Materials $

11. Sales Tax on Materials % of line 10 $

12. Direct Labor $

13. Insurance, Taxes, and Fringe Benefits % of line 12 $

12405B25Q0061 – Conference Room Repair Page 15 of 42

14. Rental Equipment

15. Sales Tax - Rental Equipment

16. SUBTOTAL (lines 10-15)

17. Overhead

18. SUBTOTAL (add lines 16-17)

19. Profit

20. SUBTOTAL (add lines 18-19)

% of line 14

% of line 16

% of line 18

SUMMARY

21. Prime’s Work (from line 9)

22. Subcontractor’s Work (from line 20)

23. SUBTOTAL (add lines 21-22)

24. Prime’s Overhead on Subcontractor

% of line 16

25. Prime’s Profit

26. SUBTOTAL (add lines 23-25)

27. Primes Bond Premium

28. TOTAL Cost

% of line 18

% of line 26

Estimated time extension (if any and justification):

Signature and Title of Preparer Date

NOTE: THE CUMULATIVE TOTAL FOR OVERHEAD AND PROFIT OF ALL SUBCONTRACTORS AND

THE PRIME CONTRACTOR MUST NOT EXCEED 30 PERCENT. FOR PRIME CONTRACTORS WORK

ONLY, THE CUMULATIVE TOTAL FOR OVERHEAD AND PROFIT MUST NOT EXCEED 20%.

G.7 Invoice Preparation and Submission.

Based upon acceptance of required contract deliverables, the Contractor must submit an original invoice and one (1) copy to the Contracting Officer and the COR: The Contractor must include the following information on each invoice in order to be considered a proper invoice:

(1) Name and address of contractor.

(2) Invoice number and Invoice date.

(3) Contract number.

(4) Description of work and period of performance.

(5) Name, title, phone number, and complete mailing address of official to whom payment is to be sent.

(6) Name, title, phone number, and complete mailing address of person to notify in the event of a defective invoice.

12405B25Q0061 – Conference Room Repair Page 16 of 42

(7) Invoices must be submitted with ARS-371 and ARS-372, along with certified payroll records, Contractor certification, and updated CPM Schedule.

Once the paper invoice has been approved by the COR, the Contractor must submit the invoice electronically through the U.S. Department of Treasury Invoice Processing Platform

(IPP) at www.ipp.gov. This is a mandatory requirement.

G.8 Contractor Performance Information and Contractor Performance Assessment Reporting System. (CPARS) (FAR 42.1502)

(a) General. Past performance evaluations will be prepared at least annually and at the time the work under a contract or order is completed. Past performance evaluations are required for contracts and orders as specified in paragraph (b) of this section, including contracts and orders performed outside the United States. These evaluations are generally for the entity, division, or unit that performed the contract or order. Past performance information will be entered into CPARS, the Government wide evaluation reporting tool for all past performance reports on contracts and orders. Instructions for submitting evaluations into CPARS are available at http://www.cpars.gov/

(b) Past performance evaluations will be prepared for each construction contract of

$750,000 or more, and for each construction contract terminated for default regardless of contract value. Past performance evaluations may also be prepared for construction contracts below $750,000.

G.9 Invoices.

Invoices must be submitted to the attention of the COR who will forward them to the Contracting Officer. Invoices must contain, at a minimum, the name of the Company;

Contract Number; description of services, price for such services actually rendered; shipping and payment terms; and name (where practicable), title, phone number and complete mailing address of responsible official to whom payment is to be sent. In order for invoices to be processed, certified payroll records must have been received by the Contracting Officer for the period being invoiced. NO INVOICES WILL BE PROCESSED UNLESS CURRENT CERTIFIED

PAYROLL RECORDS ARE ON FILE WITH THE CONTRACTING OFFICER IN ACCORDANCE WITH

THE CONSTRUCTION WAGE RATES REQUIREMENT. All invoices will be returned to the

Contractor without payment action until payroll records are received by the Contracting

Officer. The final invoice shall include a Release of Claims Form as shown in Section G.4 of the contract.

http://www.ipp.gov/ http://www.cpars.gov/

12405B25Q0061 – Conference Room Repair Page 17 of 42

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Submittals and Shop Drawings.

(a) The Contractor must submit for approval (if required), copies (minimally) of shop drawings of all manufactured products required in the construction for which such drawings are required. When approved, the Government will forward one (1) set to the COR, one (1) set to the Engineering Project Manager (EPM), and one set to the Contractor. If the Contractor requires more than one approved set, additional copies of this document must be forwarded in the number needed.

(b) Shop drawings and submittals must be marked with the Contract Number, Project

Description, Name of the Contractor, and accompanied by a letter of transmittal. If the shop drawings show variations from the contract requirements because of standard shop practice or other reasons, the Contractor must make specific mention of such variations in his/her letter of transmittal or directly on the drawing/submittal.

(c) Approval of shop drawings will be general and will not relieve the Contractor of the responsibility of furnishing material and work required by the purchase order.

(d) Shop drawings must be submitted for approval in ample time to permit checking of the drawings, allow the Contractor to make any corrections and resubmit drawings prior to the time construction is started on work covered by any drawings.

(e) Non-approval of equipment due to failure to meet specifications or non-approval of the

Contractor's drawings due to submission of incomplete or incorrect information must not be considered as a basis for extension of time for completion of the purchase order.

(f) The quantity of shop drawings required may be subject to change due to construction management surveillance needs and/or the complexity of the project. Quantities of shop drawings and submittals will be finalized at the preconstruction conference.

H.2 Construction Progress and Payment Schedule.

Within fourteen (14) calendar days after the date of receipt of contract, the Contractor must prepare and submit to the Contracting Officer for approval and signature, a copy of ARS Form

371, "Construction Progress and Payment Schedule." This form, in conjunction with ARS

Form 372, "Contractor's Request for Payment Transmittal" (or an acceptable facsimile), will be the basis for partial payments to the Contractor. The values employed in making the schedule will be used only for determining partial payments and will not be considered as fixing a basis for additions to or deductions from the contract. Upon the Contracting Officer's approval and signature, a copy of the Form 371 (with original signatures) will be given to the

Contractor. No work may be performed onsite unless and until the ARS Form 371 has been

12405B25Q0061 – Conference Room Repair Page 18 of 42 approved by the Contracting Officer. The ARS Form 371 is required even though progress or partial payments would not be requested by the Contractor.

H.3 List of Materials.

(a) The Contractor must submit for approval a complete list of brands, type, and make of various equipment and materials proposed to be used. If the Contractor fails to submit such a list, or names of equipment which does not comply with the specifications, or if the manufacturers named are unsatisfactory, the Government reserves the right to reject same and to select satisfactory substitute materials. This selection will be final and finding upon the Contractor, and the work must be installed on this basis without change in contract price.

(b) In order to properly identify and to prove compliance with the requirements of the specifications, the Contractor must give the following data for each product included in the list of materials. Section heading of the specifications under which material is specified.

Manufacturer’s name and address. Grade, type, trade or catalog number. Size, capacity, and other pertinent data.

(c) All materials, fixtures, and equipment furnished and installed under this contract must be new and of the best quality; must be standard cataloged products or reputable manufacturers products or of special manufacture, satisfying completely the contract requirements.

(d) Similar items, unless otherwise specified herein or approved by the Contracting Officer, must be the product of the same manufacturer, and those fulfilling the same requirements as to size and construction must be identical.

(e) Substitutions and/or Approved Equal: Where particular make, brand or type of material or equipment is mentioned in these specifications, it is to denote quality standard of article desired, but does not restrict contractor to brand specified; however, any substitution must be met with approval of the Contracting Officer. Other products comparable in type, quality, utility, and price are acceptable if approved by the Contracting Officer. Burden of proof of equality will rest with the Contractor. The Contracting Officer will be sole judge of paralleled quality.

H.4 Cooperation with Other Contractors.

During the period of construction for the work covered by this contract, other contractors performing work for the Government may be operating concurrently at the site. To minimize interference and delay to the construction progress of all concerned, all contractors must cooperate with each other and coordinate their construction operations to the fullest extent.

As far as practicable, all contractors performing work for the Government at the site must have equal rights to the use of all referenced facilities. In a dispute regarding the use of such facilities, the matter must be referred to the Contracting Officer.

12405B25Q0061 – Conference Room Repair Page 19 of 42

H.5 Subcontractors, Outside Associates and Consultants.

Any subcontractors, outside associates or consultants required by the Contractor in connection with the services covered by the contract will be limited to individuals or firms that were specifically identified at time of award or agreed upon during negotiations. The

Contractor must obtain the Contracting Officer’s written consent before making any substitution for these individuals or firms.

H.6 Biobased Products Requirements.

(a) This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the USDA

BioPreferred Program.

(b) The Contractor must comply with the Sections 9002 of the Food Conservation and

Energy Act of 2008, the Agricultural Act of 2014, all other federal Government Acts, Executive Orders, and Presidential Memorandums with regard to biobased products.

(c) The Contractor must utilize products and material made from biobased materials (e.g.

biobased greases; biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials must be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

(d) The following is an example list of products that may be used in this minor construction contract for which biobased products are available and the designated biobased content. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Adhesive and Mastic Removers – 58 percent Asphalt and Tar Removers - 80 percent

Asphalt Restorers – 68 percent

Carpet – 7 percent Carpet and Upholstery Cleaners – 54 percent

Spot Removers – 7 percent Composite Panels – Acoustical – 37 percent

Interior Panels – 55 percent Plastic Lumber – 23 percent

Structural Interior Panels – 89 percent Structural Wall Panels – 94 percent

Countertops and Solid Surface - 89 percent

12405B25Q0061 – Conference Room Repair Page 20 of 42

Concrete and Asphalt Cleaners – 70 percent

Concrete and Asphalt Release Fluids – 87 percent Dust Suppressants – 85 percent

Erosion Control Materials – 77 percent

Floor Coverings (Non Carpet) – 91 percent General Purpose Cleaners - 54 percent

Hand Soaps and Cleaners – 64 percent

Industrial Cleaners – 41 percent Insulating Foam – 7 percent

Leather, Vinyl, and Rubber Care Products – 55 percent Paint- Interior Paints and Coatings, Latex – 20 percent and Oil-based – 67 percent Paint Removers – 41 percent

Roof Coatings – 20 percent

Wastewater Systems Coatings –47 percent

(e) Reporting is required by Sections 9002 of the Food Conservation and Energy Act of 2008 and the Agricultural Act of 2014. The Contractor must provide quantities, product types and dollar value of any USDA-designated biobased product purchased by the Contractor. This important data must be submitted to the COR for the current quarter and current contract year. A brief explanation must include the methodology used to calculate the dollar value of USDA designated products used or supplied.

(f) The Contractor should also note that USDA-designated biobased products are available for purchase through the AbilityOne Program (formerly known as the Javits- Wagner-O’Day

(JWOD) Program). Under this program, members of organizations including the National

Industries for the Blind (NIB) and the National Institute for the Severely Disabled (Source America) offer products and services that are mandatory by Federal agencies. A search of the

AbilityOne Program’s online catalog (www.ability.gov) indicated biobased products that include but are not limited to: cleaners (glass, hand, and multipurpose), graffiti removers, and sorbents.

http://www.ability.gov/

12405B25Q0061 – Conference Room Repair Page 21 of 42

SECTION I – CONTRACT CLAUSES

I.1 52.252-2 Clauses Incorporated by Reference. (FEB 1998) as if they were given in full text. Upon request the Contracting Officer will make their full text http://www.acquisition.gov and http://www.acquisition.gov/AGAR

52.203-14 Display of Hotline Poster(s). (NOV 2021)

52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020) 52.204-19 Incorporation by Reference of Representations and Certifications. (DEC

2014)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities. (DEC 2023)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (NOV 2021)

52.204-27 Prohibition on a ByteDance Covered Application. (JUN 2023) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. (NOV

2015) 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than Commercial

Products and Commercial Services). (NOV 2024)

52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) 52.219-8 Utilization of Small Business Concerns. (FEB 2024)

52.219-28 Post-Award Small Business Program Rerepresentation. (FEB 2024)

52.222-3 Convict Labor. (JUN 2003) 52.222-6 Construction Wage Rate Requirements. (AUG 2018) 52.222-7 Withholding of Funds. (MAY 2014)

52.222-8 Payrolls and Basic Records. (JUL 2021)

52.222-9 Apprentices and Trainees. (JUL 2005)

52.222-10 Compliance with Copeland Act Requirements. (FEB 1998) 52.222-11 Subcontracts (Labor Standards). (MAY 2014)

52.222-12 Contract Termination-Debarment. (MAY 2014)

52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations. (MAY 2014)

52.222-14 Disputes Concerning Labor Standards. (FEB 1988)

52.222-15 Certification of Eligibility. (MAY 2014) 52.222-21 Prohibition of Segregated Facilities. (APR 2015)

52.222-26 Equal Opportunity. (SEP 2016) http://www.acquisition.gov/AGAR

12405B25Q0061 – Conference Room Repair Page 22 of 42

52.222-27 Affirmative Action Compliance Requirements for Construction. (APR 2015) 52.222-50 Combating Trafficking in Persons. (NOV 2021)

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026. (JAN

2022)

52.222-62 Paid Sick Leave Under Executive Order 13706. (JAN 2022) 52.223-2 Affirmative Procurement of Biobased Products Under Service and

Construction Contracts. (MAY 2024)

52.223-5 Pollution Prevention and Right-to-Know Information. (MAY 2024) 52.223-23 Sustainable Products and Services. (MAY 2024)

52.225-9 Buy American-Construction Materials. (OCT 2022)

52.225-13 Restrictions on Certain Foreign Purchases. (FEB 2021)

52.226-7 Drug-Free Workplace. (MAY 2024)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY

2024)

52.227-4 Patent Indemnity-Construction Contracts. (DEC 2007)

52.228-5 Insurance-Work on a Government Installation. (JAN 1997)

52.228-11 Individual Surety—Pledge of Assets. (FEB 2021) 52.228-12 Prospective Subcontractor Requests for Bonds. (DEC 2022) 52.228-14 Irrevocable Letter of Credit. (NOV 2014)

52.228-15 Performance and Payment Bonds-Construction. (JUN 2020)

52.232-5 Payments under Fixed-Price Construction Contracts. (MAY 2014)

52.232-27 Prompt Payment for Construction Contracts. (JAN 2017)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT

2018)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR

2023) 52.233-1 Disputes. (MAY 2014)

52.233-3 Protest after Award. (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004)

52.236-2 Differing Site Conditions. (APR 1984) 52.236-3 Site Investigation and Conditions Affecting the Work. (APR 1984)

52.236-5 Material and Workmanship. (APR 1984) 52.236-7 Permits and Responsibilities. (NOV 1991)

52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements. (APR 1984)

52.236-10 Operations and Storage Areas. (APR 1984)

52.236-11 Use and Possession Prior to Completion. (APR 1984) 52.236-12 Cleaning Up. (APR 1984)

52.236-13 Accident Prevention. (NOV 1991)

52.236-14 Availability and Use of Utility Services. (APR 1984) 52.236-17 Layout of Work. (APR 1984) 52.236-21 Specifications and Drawings for Construction. (FEB 1997)

12405B25Q0061 – Conference Room Repair Page 23 of 42

52.236-26 Preconstruction Conference. (FEB 1995) 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by

American Security Drone Act-Coverage Foreign Entities. (NOV 2024) 52.243-4 Changes. (JUN 2007)

52.243-5 Changes and Changed Conditions. (APR 1984)

52.244-6 Subcontracts for Commercial Products and Commercial Services. (NOV 2024) 52.246-21 Warranty of Construction. (MAR 1994)

52.249-4 Termination for Convenience of the Government (Services)(Short Form). (APR 1984)

52.253-1 Computer Generated Forms. (JAN 1991)

I.2 AGAR 452.204-70 Modification for Contract Closeout. (NOV 2024)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (CO) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than

$1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature.

(The CO may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and

Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a

“Contractor Release of Claims” and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the CO within 120 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

12405B25Q0061 – Conference Room Repair Page 24 of 42

SECTION J – LIST OF ATTACHMENTS

J.1 LIST OF ATTACHMENTS

ATTACHMENT NO. TITLE

Attachment 1 Statement of Work (SOW)

Attachment 2 Davis-Bacon Act Wage Determination Attachment 3 ARS-371

Attachment 4 ARS-372

12405B25Q0061 – Conference Room Repair Page 25 of 42

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS

K.1 52.204-8 Annual Representations and Certifications. (MAY 2024)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is

236220: Commercial and Institutional Building Construction.

(2) The small business size standard is $45.0 million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519 if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

(i) □ Paragraph (d) applies.

(ii) □ Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

12405B25Q0061 – Conference Room Repair Page 26 of 42

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless–

(A) The acquisition is to be made under the simplified acquisition procedures in part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that-

(A) Are not set aside for small business concerns;

areas.

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying

(vi) 52.204-26, Covered Telecommunications Equipment or Services-Representation.

This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-

Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

12405B25Q0061 – Conference Room Repair Page 27 of 42

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance-Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the

Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II).

This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than

DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans’ Employment Reporting Requirements.

This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

12405B25Q0061 – Conference Room Repair Page 28 of 42

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA–designated items; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and

Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-

Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate.

(Basic, Alternates II and III.) This provision applies to solicitations containing the clause at

52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan-

Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution

Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or…