Questions and Answers for 12405B23Q0582.docx

Questions and Answers for 12405B23Q0582

- How is the lab equipment loaded? Is it a live load and unload, drop trailer, do we need to provide labor or equipment, is there staff at the facility to load and unload, etc... Live load and unload. SOW specifies that contractor furnishes everything required to perform the job.

- What is the weight and dimensions for the individual pieces of equipment? We do not have ability to weigh the freezers prior to pick up. The -80 freezers are approximately 655 lbs empty (freezers will be full during delivery). The liquid nitrogen dewars are approximately 700 lbs empty (dewars will be full but we will try to deplete as much liquid nitrogen and fill once loaded. Estimated to be 2000 lbs when full)

Approximate dimensions are below.

-80 freezers: 34” x 40” x 80” -20 freezers: 32” x 32” x 70” Liquid nitrogen dewars: 56” x 45” x 62” Liquid nitrogen tanks: 66” tall, 20” diameter

- Is all of the equipment being moved in one trip? Or will it be multiple loads? One trip to move all equipment to Athens, GA. A second trip within 30 days to return the two LN2 tanks to East Lansing, MI.

- Will all pieces of equipments’ temperature need to be monitored and connected to electrical power, or just the 2 large liquid nitrogen tanks? All freezers and LN2 tanks will need to be connected to electrical power and to be monitored.

- Just to confirm, it looks like we are moving 9 total pieces of equipment. Is what I have listed below correct? 11 pieces total.

5x -80 freezers 2x -20 freezers 2x large liquid nitrogen dewars 2x large liquid nitrogen tanks

- Outside of the transportation needing electrical power to monitor the equipment's temperature, is any other special equipment necessary due to the commodity being in biological substance category B? Disinfectant and paper towels would be wise in case of a spill.

-What kind of Equipment is needed to transport these Freezers. That is for the contractor to determine.

-Does the contractor need to furnish the equipment to load and unload the freezers and nitrogen dewars/tanks, or will the government load and unload the equipment? Live load and unload. Contractor shall furnish everything to perform the job.

- Can you please explain what before 30 ARO, under the delivery due date section mean?

The period of performance of this contract is 30 days.

-Is this special load requirements? Yes – will require electrical outlets. The power requirements are 120 volts for this equipment. Nine 120v electrical outlets are required. Three of the -80 freezers are 35 amp. The remaining -80C freezers, -20 freezers and liquid nitrogen dewars are 20 amp.

-Did you had any special equipment to haul this load before? We have not moved this equipment before.

-Is it hazmat or regular load? The freezers and dewars will contain laboratory biological material and samples that fall under Category B (UN 3373) or are considered exempt by DOT shipping regulations.

- What is the gross weight of the product? We do not have ability to weigh the freezers prior to pick up. The -80 freezers are approximately 655 lbs empty (freezers will be full during delivery). The liquid nitrogen dewars are approximately 700 lbs empty (dewars will be full but we will try to deplete as much liquid nitrogen and fill once loaded. Estimated to be 2000 lbs when full)

- Do you have a product SDS that you can share with us? No. The freezers and dewars will contain laboratory biological material and samples that fall under Category B (UN 3373) or are considered exempt by DOT shipping regulations.

- Is there a specific temperature range that the product needs to be maintained at, or do they have to be stored at -80°C & -20°C respectively? Product will be moved within the various freezer equipment. Freezers will require electrical outlets during transportation. The power requirements are 120 volts for these pieces of equipment. Three of the -80 freezers are 35 amp. The remaining -80C freezers, -20 freezers and liquid nitrogen dewars are 20 amp.

- What is the cargo value of the product? Total value $139,000 for the equipment. (Replacement cost of liquid nitrogen dewar $32,000 each, Stirling -80 freezer $15,000 each, freezer contents are irreplaceable).

-Will any chemicals be transported? If so, please use the attached Chemical Inventory template to provide the chemical name, quantity, and volume of each. No. The freezers and dewars will contain biological material and samples that fall under Category B (UN 3373) or are considered exempt by DOT shipping regulations.

-What is the total value of all items to be transported, for valuation purposes? Total value $139,000 for the equipment. (Replacement cost of liquid nitrogen dewar $32,000 each, Stirling -80 freezer $15,000 each, freezer contents are irreplaceable).

-What is the preferred timeframe for the project to be completed? 3 months

-Does there need to be any info provided to potential bidders on the destination location? Are we only placing items on a dock? Will staff there unload any truck? Contractors will unload items to ground level at rear of Building 45. Forklift and pallet jack will be available, if needed.

-Is it possible if we can see photos of the equipment? See attached photos.

-How many category B substances will be included in the freezers. Or how many rows of category B substances will be in the freezers? Freezers are full of category B substances, consisting of cells and various other tissues infected with avian viruses. Each freezer contains thousands of samples.

-What are the dimensions of the mentioned products needing delivery? See above.

-How many total trucks will USDA be needing? That is for the contractor to determine.

-Is this for a regular 53' dry van or will we be needing to quote for cold/frozen/hazmat trucking? Freezers will require electoral outlets. The power requirements are 120 volts for these pieces of equipment. Three of the -80 freezers are 35 amp. The remaining -80C freezers, -20 freezers and liquid nitrogen dewars are 20 amp.

-Are any air bags, straps, tie-downs or any type of blocking and bracing needed for this operation? Equipment are on wheels and should be secured during transportation.

-Could you send along some pictures on the large Liquid Nitrogen tanks and the attached dewars? See attached photos.

-Is the trailer already loaded and it just needs to be transported to GA or do you need a truck equipped with an empty trailer that will be loaded onsite and then transported? Contractors must load and unload the truck on site.

-I wanted to know the sizes of the freezers and liquid nitrogen tanks to see what type of equipment is needed for the transport. See above.

-Currently, there is no point of egress for the two large nitrogen tanks. They are 45” wide and all doorways/elevator access are 41”. A doorway will need to be deconstructed to allow for their removal. We made this known to the origin client and they advised that they should be able to do that. I’m not sure what that does to the timeline for this move, but the work would need to be completed prior to any contractor being able to remove those tanks.

Doorway will be deconstructed prior to contractor arrival.

-The client is requesting that the two large nitrogen dewars (large bottles) will need to be returned back to Michigan as they are rented items. This not listed in the scope and can add cost to the work, so I wanted to make sure that all parties involved understood that this step is being requested for this move. As these tanks are needed as a backup to the powered transport, I’m wondering if anyone from leadership can speak to the need for these items seeing as how the tanks themselves will be powered during transit.

This was an oversight on our part. We have updated the SOW to indicate that the two liquid nitrogen tanks will need to be returned to the origin.

-Still curious to what the expectations are for destination in regards to receiving. Are we leaving on a dock or placing the items? Will the new space accommodate the large items in question?

Contractors will unload items to ground level at rear of Building 45. Forklift and pallet jack will be available, if needed.

What are the insurance requirements? Contractor is responsible for insurance requirements.

Do you know how heavy the items are and how many people may be required to move them. See above for weights. That is for the contractor to determine how many people may be required to move them.

1.) What are the dimensions of the freezers, dewars, and tanks? See above.

2.) How much does the equipment weigh, including contents? See above.

3.) Does this need to be moved on a particular type of vehicle? That is for the contractor to determine. Vehicle must have ability to power the equipment during transportation.

4.) Does all equipment need to be moved at same time? All equipment must be moved to Athens, GA together. The two LN2 tanks must be returned to East Lansing, MI within 30 days.

5.) At what frequency does temperature need to be checked? Temperatures should be monitored no less than every 4 hours.

6.) How many 120v outlets are needed during transport? Nine 120V outlets are needed. Three of the -80 freezers are 35 amp. The remaining -80C freezers, -20 freezers and liquid nitrogen dewars are 20 amp.

7.) What size truck will fit at facility? While it will be a tight fit, we have been able to have 53’ trailer back up to the loading dock in East Lansing, MI. The receiving end in Athens, GA can also accommodate this size truck.

8.) Will government load and unload equipment? No, Live load and unload. SOW specifies that contractor furnishes everything required to perform the job. Forklift and pallet jacks are available at both ends if needed.

9.) What are the trade-ins that are mentioned in the solicitation (a Quote on company letterhead detailing the item description, unit price per item, discounts for trade-ins, total price and valid for at least 60 days after receipt of quote;)? There are no trade-ins for this requirement.

Confirmation of the door frame removal requirement and its potential impact on the timeline. Doorway will be deconstructed prior to contractor arrival.

Confirmation of the Dewars (tanks) emptying and return plan, along with any specific instructions. Dewars will be full of items but we will try to deplete as much liquid nitrogen and fill once loaded. Estimated to be 2000 lbs when full. Liquid nitrogen tanks that were attached to the dewars will need to be returned to origin within 30 days of initial delivery.

Can you please provide the following items for further clarification. Feel free to share any additional information that would be helpful. See above.

a) Dimensions

b) Weights

c) pictures

d) one page document sufficient

What is the weight of each item to be transported or the total weight? See above.