Statement_Of_Work_Overlay_Parking_Lots_MilesCityMT.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Overlay Asphalt Parking Lots & Driveways At Fort Keogh near Miles City, Montana

Date: 7/30/2018

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

a. Project Number: 1232SD18B0018

b. Project Title: “Overlay Asphalt Parking Lots at Fort Keogh near Miles City, MT

2.0 PROJECT CONTACT PERSONS:

2.1 RESEARCH PROGRAM REPRESENTATIVES (RPR):

Dr. Lance Vermeire Tel. No.: (406) 874-8222

USDA, ARS, LRRL

Fort Keogh Miles City, Montana 59301 E-mail: lance.vermeire@ars.usda.gov

2.2 ADMINISTRATIVE OFFICER (AO):

Amy Bontrager Tel. No.: (406) 874-8239

USDA, ARS, LRRL

Fort Keogh E-mail: amy.bontrager@ars.usda.gov Miles City, Montana 59301 mailto:lance.vermeire@ars.usda.gov mailto:amy.bontrager@ars.usda.gov

2.3 CONTRACTING OFFICER (CO):

Vinay Kaul Tel. No.: 510-559-6016 USDA ARS WBSC Albany Supervisory Contract Specialist / Team Lead Email: vinay.kaul@ars.usda.gov 800 Buchanan St Albany, CA 94710

2.4 ADMINISTRATIVE CONTRACTING OFFICER (ACO):

Monte Jordan Tel. No.: 662-686-5361

USDA ARS WBSC

Contract Specialist Email: monte.jordan@ars.usda.gov 141 Experiment Station Road Stoneville MS 38776

2.5 ENGINEERING PROJECT MANAGER (EPM):

Greg Graham Tel. No.: (970) 492-7025

USDA, ARS, WBSC

2150 Centre Avenue, Bldg. D Suite 330 Fort Collins, CO 80526-8119 Email: greg.graham@ars.usda.gov

2.6 MAINTENANCE MECHANIC:

Luke Shurtliff Tel. No.: (406) 874-8235

USDA, ARS, LRRL

Fort Keogh E-mail: luke.shurtliff@ars.usda.gov Miles City, Montana 59301

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a technical and cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

4.0 PROJECT REQUIREMENTS:

The Contractor shall furnish a cost proposal to provide services to “Overlay Asphalt Parking Lots & Driveways at Fort Keogh near Miles City, MT. The contractor will provide a turn-key product to include, but not limited to, all materials as specified and the proper installation of all material.

a. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

mailto:greg.graham@ars.usda.gov mailto:luke.shurtliff@ars.usda.gov mailto:luke.shurtliff@ars.usda.gov

b. Materials and Installation shall meet the applicable sections of the Uniform Federal Guide Specifications (UFGS.

c. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal (USDA Natural Resources Conservation Services), and local code requirements as well as current industry standards, (ie: UBC, IBC, ASTM, etc.) and health and safety codes, in effect at the time of contract award.

d. Davis Bacon Wage Rates apply to all construction contracts in excess of $2,000. Employee payroll logs for the project will be required to verify wage rates are being adhered to.

e. Payment, bid or other bonds may be required per the Contracting Officer’s bid package. Obtaining and the cost of these bonds is the responsibility of the Contractor. Proof of Insurance is also required.

f. Shutoff of utilities shall be scheduled no less than ten (10) working days in advance.

g. The Contractor is responsible for visiting the site prior to submitting a proposal to observe existing conditions and clearly define scope of work. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

h. Clean up all debris from construction sites once job is completed.

i. Contractor will schedule work with location in order to allow location to meet current research needs.

5.1 Bid Schedule:

The Base Bid shall include all work described in 5.2 Description of Work.

5.2 Description of Work:

To provide the labor, materials and equipment to install a 2” hot asphalt overlay of the North and South Parking Lots and Driveways at the Fort Keogh Facility, as noted in the attached “North Parking Area 20180730v5.pdf” and “South Parking Area 20180730v5.pdf”.

5.2.1 Pre-Construction Phase Services

a. Pre-Construction Submittals

Prior to Construction NTP the following submittals must be submitted to the Contracting Officer (CO) for approval:

1. Work Hours, per Section H.30 entitled, MAXIMUM WORKWEEK –

CONSTRUCTION SCHEDULE. The work hours will include the daily start and stopping time, and days of the week the Contractor proposes to carry out the work.

2. Construction Cost Proposal presented in a cost break-out format resembling a Schedule of Values, if partial payments will be requested.

3. Submittal Register following 6.4 Submittals (below).

4. Submit resumes for key personnel to the CO for approval: Project Manager, Superintendent, Quality Control Manager, Scheduler, Safety Officer, etc. (review the contract document for personnel requirements).

5. Accident Prevention Plan/Safety Plan.

6. The construction contractor (CC) shall provide to the CO a list of contract personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. As changes occur and additional information becomes available, the CC shall update the list.

7. Contractor must have a superintendent on the job at all times when working on this project certified per Contractors SSSP/APP. It is acceptable to utilize any Subcontractors Superintendent if certified and included in SSS/APP and approved by CO.

5.2.2 Construction Phase Services

Construction Phase Services shall include, but not be limited to construction; administration of the construction contract and all sub-contracts; coordination of regular construction meetings; CPM scheduling; maintaining construction records including daily logs and monthly reports; monitoring of construction costs; administration of a Quality Control program and related inspection; close-out submittals, including record drawings and O&M at the completion of the project; and other required services specified in the Construction Documents (this Statement of Work & Attachments). The Contractor is responsible for the construction, including timely delivery and project cost control.

Construction Phase Services beginning at the issuance of the NTP after the Contract is awarded through construction completion.

5.2.3 Base Bid Item: Overlay Parking Lots

a. To provide the labor, materials and equipment necessary to prepare the areas shown on the attached file, North Parking Area 20180730v5.pdf” and “South Parking Area 20180730v5.pdf”.

b. Mill areas where needed to provide smooth transitions at adjacent drives, concrete gutters and curbs.

c. Deep cracks as noted on the drawings shall be milled 2 inches deep and approximately 18 inches wide, then filled with hot mix asphalt. Then overlaid with another 2” of hot mix asphalt, for total of 4” of new asphalt.

d. Overlay Parking lots with 2 inches of hot asphalt mix.

e. Install 13 new concrete parking bumpers.

f. Paint Stripes on North Parking lot like the existing.

g. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

h. Contractor is responsible for any damages to adjacent equipment during installation. The

Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

i. The Contractor is responsible for visiting the site prior to submitting a proposal to observe existing conditions and clearly define scope of work. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

5.3 Government Furnished Equipment\Services

a. The Government will be available to assist with the identification of site utilities above or below ground but does not guarantee location of all utilities.

b. The Government will furnish a reasonable amount of electricity and water.

6.0 GENERAL REQUIREMENTS:

6.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

6.2 Existing Installations / Demolition:

a. Contractor shall modify existing installations as needed to accommodate the new Installation.

b. Contractor shall coordinate demolition / modification of existing installations with Owner.

c. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

d. Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations.

e. Contractor shall legally dispose all equipment / materials removed that will not be retained.

f. Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

6.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

6.4 Submittals (Digital Only, No Hard Copies):

Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government.

6.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the

COR. Quality control is the exclusive responsibility of the Contractor.

6.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work.

Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

d. All employees of the general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training. Supervisors shall have completed the 30-hour OSHA training.

e. Submit training records of all such employees to the Contracting Officer for approval before the start of work.

6.7 Temporary Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR fourteen (14) working days prior to the need.

6.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

6.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

6.10 Warranty:

a. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

6.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT

(other documents may also be required):

a. General contractors one (1) year warranty on work.

b. All warranties from manufacturers covering materials.

c. As-built drawings (provide at least updated drawing sketch information) IF drawings provided by

Government as part of contract documents.

d. Release of liens.

e. Employee payroll\time sheets

f. Invoice

g. O&M Manuals, 2 copies – IF applicable

7.0 PROJECT SCHEDULE: The Contract time for this project is 60 calendar days after NTP.