C05b_Attachment 4 - Ammended Statement of Work_1232SA26Q1088.pdf

US Department of Agriculture (USDA)

Statement of Work

Janitorial Services

Edinburg, TX

Contents Project Title General Information

1.0 Background and Purpose

Contractor Requirements

2.0 Technical Requirements / Tasks

3.0 Deliverable / Schedule .................................................................................................................................................................. 3-5

4.0 Government Furnished

5.0 Security Requirements

6.0 Performance Requirement Measures ........................................................................................................................................... 5-6

Project Title Janitorial Services

General Information

1.0 Background and Purpose

This requirement is to provide Janitorial Services, ensuring health, safety and protection of valuable research conducted at this facility.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform janitorial services for the USDA-ARS, Cattle Fever Tick Research Unit as defined in this Performance Work Statement (PWS). All equipment and supplies needed to perform the requirement beyond Government provided in section 3.0 is the responsibility of the Contractor. The Contractor shall perform to the standards of this PWS.

This is a performance-based requirement, the labor mix of employees to perform this contract remains the discretion of the Contractor for all services.

Government Provided Consumables: Plastic trash bags, toilet tissue, soap, wax, stripper, window cleaner, bowl cleaner, liquid cleaner, mops (wet or dry), brooms, mop buckets, floor wax, stripping solution, and paper towels.

Contractor Requirements

2.0 Technical Requirements / Tasks

2.1 Sweeping and Wet Mopping: After sweeping and mopping operations, all floors shall be clean and free of dirt streaks;

no dirt in corners, under furniture, and behind doors (under furniture means chairs, desks, or tables having airspace).

After being mopped, the floor shall have a uniform appearance with no streaks, swirl, or detergent marks, or any evidence of soil, stains, film, or standing water. There shall not be any splash marks or mop streaks on furniture, walls, baseboards, or mop strands remaining in the area.

2.2 Cleaning Glass (Windows & Mirrors): After glass has been cleaned, all traces of film, dust or dirt, smudges, or other foreign matter shall have been removed from frames and casings. Windows to be cleaned monthly inside and outside.

2.3 Trash Removal: All waste trash containers and other trash containers shall be emptied and returned to their original location. The trash shall be secured (tied) in plastic bags and deposited in the nearest outside trash dumpster to the building, daily Monday through Friday. Only municipal waste is required to be removed.

2.4 Vacuuming: After vacuuming, the carpeted floor shall be free of all visible litter and/or soil.

2.5 Drinking Fountains: Disinfect all polished metal surfaces. After cleaning, the fountain shall be free of streaks, stains, spots, smudges, scale, or other obvious soils.

2.6 Cleaning Walk-In Mats: Carpet-type entrance mats shall be vacuumed to remove soil and grit. Soil and moisture underneath the mats shall be removed and mats returned to their normal location.

2.7 Cleaning Toilet Bowls, Wash Basins, Urinals: Cleaning, disinfecting, and descaling the entire surface, inside and outside, shall leave the fixture free from stains, streaks, scum, scale, or rust, daily Monday through Friday.

2.8 Floor Maintenance: Twice per year to be scheduled with the location, ALL tile floor covered under this contract shall receive floor maintenance. This includes dry buffing, spray buffing, stripping, and waxing. Extremely stubborn spots --gum, rust, burns -- shall be removed by hand. corners and other areas that floor machines cannot reach shall also be cleaned by hand. After maintenance, the floor shall have a uniform, glossy appearance, free of scuff marks, heel marks, and other stains or discolorations. All equipment shall have bumpers and guards to prevent marking or scratching fixtures, furniture, or building surfaces. All equipment used shall have the necessary safety protection and be UL approved. Equipment must operate using existing building circuits.

3.0 Deliverable / Schedule

3.1Building 1– 3 Laboratories (Approx. 3,204 square feet) daily Monday through Friday 8am and 4pm:

3.1.1 Sweep and disinfect mop all hard floors, Entry-ways-Foyer, Halls, Restrooms, laboratories

Brian.Fien Highlight

3.1.2 Empty ALL trash containers; install new plastic liners as required

3.1.3 All trash will be in plastic bags, tied to prevent trash from spilling in the process of dumping.

3.1.4 Clean and disinfect restrooms -- wash basins, showers, stools, urinals, mirrors

3.1.5 Service restrooms -- paper towels, toilet paper, and soap

3.1.6 Remove all cobwebs from entryways, hallways, ceilings and surrounding areas

3.1.7 Vacuum walk-in door mats

3.1.8 Clean glass doors and windows monthly inside and outside

3.1.9 Dust out all blinds and windowsills

3.1.10 Dust/damp wipe all doors and door frames

3.2 Building 2–Laboratory (Approx. 512 square feet)

daily Monday through Friday 8am and 4pm:

3.2.1 Sweep and disinfect mop all hard floors, Entry-ways, laboratory

3.2.2 Empty ALL trash containers; install new plastic liners as required

3.2.3 All trash will be in plastic bags, tied to prevent trash from spilling in the process of dumping.

3.2.4 Remove all cobwebs from entryways, ceilings and surrounding areas

3.2.5 Vacuum walk-in door mats

3.2.6 Clean glass doors and windows

3.2.7 Dust out all blinds and windowsills

3.2.8 Dust/damp wipe all doors and door frames

3.3 Building 3 Office space and Restroom (Approx. 250 square feet) daily Monday through Friday 8am and 4pm:

3.3.1 Sweep and disinfect mop all hard floors, Entry-ways, office space and restroom

3.3.2 Empty ALL trash containers; install new plastic liners as required

3.3.3 All trash will be in plastic bags, tied to prevent trash from spilling in the process of dumping.

3.3.4 Remove all cobwebs from entryways, ceilings and surrounding areas

3.3.5 Clean and disinfect restrooms -- wash basins, stools, urinals, mirrors

3.3.6 Service restrooms -- paper towels, toilet paper, and soap

3.3.7 Clean disinfect fountains (1)

3.3.8 Vacuum walk-in door mats

3.3.9 Clean glass doors and windows monthly inside and outside

Brian.Fien Highlight

3.3.10 Dust out all blinds and windowsills

3.3.11 Dust/damp wipe all doors and door frames

3.3.12 Dust/damp wipe washer and dryer and refrigerator.

3.3.13 Wipe down all tables, chairs, bookshelves, cabinets and desk.

3.4 Building 17 Office/Conference room (Approx. 3,300 square feet) daily Monday through Friday:

3.4.1 Sweep and disinfect mop all hard floors, Entry-ways-foyer, offices, kitchen/lunchroom and restrooms

3.4.2 Empty ALL trash containers; install new plastic liners as required

3.4.3 All trash will be in plastic bags, tied to prevent trash from spilling in the process of dumping.

3.4.4 Remove all cobwebs from entryways, offices, ceilings and surrounding areas

3.4.5 Clean and disinfect restrooms -- wash basins, stools, urinals, mirrors

3.4.6 Service restrooms -- paper towels, toilet paper, and soap

3.4.7 Clean disinfect fountains (2)

3.4.8 Vacuum walk-in door mats

3.4.9 Vacuum conference room carpet

3.4.10 Clean glass doors and windows monthly inside and outside

3.4.11 Dust out all blinds and windowsills

3.4.12 Dust/damp wipe all doors and door frames

3.4.13 Wipe down all tables, chairs, bookshelves, cabinets and desk.

3.5 Building 21 Office/Conference room/Laboratories (Approx. 5,017 square feet) daily Monday through Friday 8am and 4pm:

3.5.1 Sweep and disinfect mop all hard floors, Entry-ways-Foyer, Halls, Restrooms, offices, conference room and laboratories

3.5.2 Empty ALL trash containers; install new plastic liners as required

3.5.3 All trash will be in plastic bags, tied to prevent trash from spilling in the process of dumping.

3.5.4 Clean and disinfect restrooms -- wash basins, showers, stools, urinals, mirrors

3.5.5 Service restrooms -- paper towels, toilet paper, and soap

3.5.6 Clean disinfect all fountains

3.5.7 Remove all cobwebs from entryways, hallways, ceilings, offices, conference room, laboratories and surrounding areas

3.5.8 Vacuum walk-in door mats

3.5.9 Clean glass doors and windows monthly inside and outside

3.5.10 Dust out all blinds and windowsills

3.5.11 Dust/damp wipe all doors and door frames

3.5.12 Wipe down all tables, chairs, bookshelves, cabinets and desk.

3.6 Laboratory spaces

3.6.1 Sweeping, mopping, trash removal, window cleaning are all that will be done in lab spaces. If the space becomes a restricted area none of the cleaning services will be conducted while it is restricted.

4.0 Government Furnished

Plastic trash bags, toilet tissue, soap, window cleaner, bowl cleaner, liquid cleaner, mops (wet or dry), brooms, mop buckets, floor wax, stripping solution, and paper towels.

5.0 Security Requirements

Personal Identity Verification (PIV) of Contractor Employees: Contractor may begin work escorted while PIV requirements are processed

5.1.1 The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the United States Department of Agriculture (USDA) Directives 4620-002 series. https://www.usda.gov/directives/dm-4620-

5.1.2 Should the USDA Directives 4620-002 require the exclusion of a contractor's employee, the Contracting Officer, Administrative Officer, or Government Technical Monitor will notify the contractor in writing. The contractor representative shall manage compliance with the PIV policies established by the USDA Directives 4620-002 and to maintain a list of employees eligible for a USDA PIV card required for performance of the work.

5.1.3 The responsibility for maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA PIV ID card. Failure to maintain a sufficient workforce of employees eligible for a USDA PIV ID card may be grounds for termination of the contract.

5.1.4 The PIV Sponsor for this contract is the USDA Program Office Administrative Officer. Background Investigation data will only be submitted to the PIV Sponsor. No other parties will be included in Background Investigation submittal communications from the contractor to the PIV Sponsor.

6.0 Performance Requirement Measures

6.1 The Government shall evaluate whether the Contractor is meeting the performance standards/quality levels identified in the SOW to ensure that the government pays only for the level of services received. The requirements are stated below.

6.2 Surveillance Requirements for Section 2 and 3:

6.2.1 The Government Technical Monitor will complete random, unannounced inspections at minimum weekly of the areas identified in Section 2 to the detail established in Section 3.

6.2.2 Any deficiencies will be documented in writing via email to the contractor. A camera or video may be used to visually document any deficiencies.

6.3 Corrective Action Requirements for Section 3 and 4:

6.3.1 In the event there are performance deficiencies, the Government Technical Monitor will notify the Prime Contractor Representative by noon central time the next business day following the service inspection in writing indicating the section of the SOW by number where the deficiencies occurred.

6.3.2 Upon notification, the Prime Contractor Representative shall be allowed three business days to correct the deficiency.

6.3.3 If the deficiency is not corrected within three business days or the correction is not accepted by the Government Technical Monitor, the Government Technical Monitor will document the overall service visit as a percentage performance level less than 100%.

6.3.4 If a three-month performance level rolling percentage level drops below 85%, the Contracting Officer will be notified to pursue corrective action.