National Agricultural Library Conference Room Request_2024.pdf
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- Solicitation number
- 1232SA26Q0114
About this file
This is a National Agricultural Library (NAL) Conference Room Request Form used to reserve meeting space at the NAL facility.
The form governs the reservation of five available conference rooms for meetings held Monday through Friday between 8:00 a.m. and 5:00 p.m., with no evening, weekend, or holiday availability. Reservations are accepted on a first-come, first-serve basis. The requestor must provide the meeting organizer's name, affiliation, phone number, email, meeting title, date(s), time(s), and estimated number of attendees. A list of actual attendees must be submitted to NAL admin staff 24 hours in advance of the event. Building entry requires presentation of a government ID, and security will conduct a visual bag check. The completed form must be emailed to NAL-Admin-Office@ARS.USDA.GOV.
Available conference rooms include the First Floor Conference Room (Room 110) with 10-person seating at a fixed table; the Main Reading Room accommodating 180 people in auditorium style; the Multipurpose Room (Room 107) with 35 or 26 with tables; Room 1402 with 78 or 37 with tables; and Room 1403 with 78 or 37 with tables. Six seating configurations are available: auditorium (rows facing presenter), classroom (rows with tables facing presenter), conference (seats around center table), herringbone (rectangle tables with seats), round (round tables with seats), and horseshoe (U-shaped table arrangement). Meeting support options include in-person or hybrid meeting type designation, poster boards (4' x 6'), and guest Wi-Fi accounts for non-USDA attendees with names and emails supplied three days in advance.
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Text version
National Agricultural Library Conference Room Request Form
The conference rooms are available for meetings Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. This schedule must allow for adequate time for set up and clean up within NAL’s regular office hours.
Please do not request to have time extended. [Please note: The facility is not available evenings, weekends, or holidays.] Reservations will be accepted on a first-come, first serve basis. A list of attendees must be provided to the admin staff 24 hours in advance of the event. To enter the building please present a government id security will do a visual bag check. Please email the completed conference room request to the following email address NAL-Admin-Office@ARS.USDA.GOV.
Today's Date:
Meeting Organizer
Event Organizer
Affiliation
Phone number
Meeting/Event Information
Meeting/Event Title
Date(s)
Time(s)
Number of Attendees (if unknown, supply an estimate)
Select Conference Room(s)
Choice Room Seating Capacity First Floor Conference Room (Rm. 110) Ten persons with table (fixed set-up) Main Reading Room 180 Auditorium style with chairs Multipurpose Room (Rm. 107) 35 or 26 with tables Room 1402 78 or 37 with tables Room 1403 78 or 37 with tables
Conference Room Set-up Options (see diagram)
Choice Style Description Auditorium Rows of seats facing presenter Classroom Rows of seats and tables facing presenter Conference Seats placed around center table Herringbone Rectangle tables with seats Round Round tables with seats Horseshoe Seats place around U-shaped table.
Meeting Support
Choice Description Quantity (if applicable) Type of Meeting - In-person Type of Meeting - Hybrid Poster board (4’ x 6’) Guest Wi-Fi accounts – non-USDA only. Supply names/emails
3 days in advance.
mailto:NAL-Admin-Office@ARS.USDA.GOV
Round Table Style Conference Room Style
Classroom Style Auditorium Style
Herringbone Style Horseshoe Style
File details come from the government source that posted it. Updated .