Questions and Answers_Amendment 0003.pdf

Q&As

1. Is there a limit on the number of major repairs ( >$2500/incident) that are to be covered by the contractor? Subsequent task orders for additional work will not be in excess of $25,000.00 per order and will be priced when the need is identified. Additional work order line item will be $250k NTE, not guaranteed.

2. Please confirm that the trades below are excluded from this contract per the site walk

a. Elevator n/a

b. Fire Protection (Fire Alarm and Fire Suppression) n/a

c. Chemical treatment of chilled water and condenser water loop n/a

d. Gas piping n/a

e. Pest control n/a

f. Roof n/a

3. Please confirm that all supplies required for PM ( filters, belts, lubricants, etc) will be government-furnished supplies to perform PM services. Confirmed

4. PWS Section 14.5 reads “ A qualified boiler operator must perform all PM and repairs”.

Please confirm if a Boiler Engineer will be required to support the boiler PMs. General Contractor BL (boiler license required by state code)

5. Please confirm if light bulb replacement will be a government-furnished supply, and the contractor will be responsible for labor only. Confirmed

6. Can the government provide PM requirements for the generator? n/a - not included in this contract

7. Please confirm that Snow and Ice Removal is routine in nature and included in the

FFP. NO SNOW AND ICE REMOVAL

8. Are there any page limits for volumes of the proposal. 10-page limitation

9. PWS lists 17 additional locations. Section 8.4 describes emergencies at other locations. Can the government provide a summary of the 17 locations, the proximity of each location to the main office and the equipment/facility requirements for each location? CHARLESTON IS THE ONLY LOCATION

10. Please provide the governments’ reasoning for a 1 year contract. FUNDING

11. Please clarify statement in 16.3 to specific Performance Work Statement task. For example, annual carpet shampoo is not addressed in the PWS. Carpet shampoo is not needed

12. Without a PRS, how will compliance be measured and documented? (Ref. PWS 11.3;

18.6–18.8).

13. FMX provisioning: who creates Prime/Sub accounts; any security constraints? (Ref PWS 7.1). FMX is web-based and maintained by the Facility Manager

14. Please Confirm gov’t provides CMMS. FMX maintenance workorder system is being used. The awarded contractor will be given access to the web-based software and training.

15. PM Plan submittal timing/contents; confirm 45-day approval expectation. (Reference PWS 9.2; 10.8.1). FMX maintenance workorder system is being used. The awarded contractor will be given access to the web-based software and training.

16. Please Resolve AHU (15) and exhaust fan (35) counts cited in HVAC section; and provide verified locations/sizes. (Reference PWS 14.7).

17. Elevators: clarify “One Passenger Elevator (2 stops) — 4 each; Dover (hydraulic)” and confirm unit count, make/model, serials, locations. (Reference PWS 15.3). It was stated during visit that the elevator was not included

18. Setpoints conflict: which table governs (space temps & CHW temps)? (Reference PWS 14.3; 14.4). Irregularities in setpoints will be addressed as a workorder by the Facility Manager (if deemed out of tolerance)

19. Boiler plant: clarify the need for a qualified operator credential level. (Reference PWS 14.5). General Contractor BL. South Carolina cert to repair and PM boilers

20. Special equipment (mini-splits, server-room HVAC, walk-in chambers): which are critical and any uptime targets? ALL are critical. It was noted that walk-in chambers are repaired by the scientists (maintenance only checks for power)

21. Please confirm Service pickup and demarcation (utility transformer; 480/277V).

(Reference PWS 15.2). Omit this requirement.

22. Emergency generator(s)/ATS: make/model, kW, fuel, ATS qty/rating, runtime & Field note: observed 350 kW unit; told Caterpillar holds OEM service—please confirm unit brand/model and service contract. NOT IN THIS CONTRACT

23. Are UPS/batteries in scope—make/model and test cadence. N/A

24. Thermography and switchgear/breaker PM: last dates of testing and futurecadence.

(Reference PWS 15.4). Last test July 2025…passed- Next test due July 2026

25. Portable fire extinguishers: counts by building/area; clarify 3-business-day refillwindow. (Reference PWS 12.5) Safety coordinator has 3rd party annual inspections for replacements. This contract is only responsible for the monthly inspections and signatures of

26. Sprinkler systems: contractor testing/inspection responsibilities; any firepump/jockey (make/model and testing cadence?) N/A

27. Fire/smoke doors & dampers: counts and inspection/testing frequency. N/A

28. Lightning protection: inspection/testing requirement and date of last certificate. NOT REQUIRED in this contract.

29. Trash handling: confirm interior trash tasks are not in scope and clarify any recycling/hauling responsibilities N/A

30. Mowing & edging: confirm bi-weekly year-round and edge standard; provide total edge LF. (Reference PWS 13; 13.2) Every 2 weeks for 12 months. Cold season will focus on replenishing beds more, trimming, edging, leaves, debris, and light mowing

31. Turf/beds/mulch: provide turf acres, ornamental bed SF, mulch SF & depth, and any bed exclusions. Area bed replenishing once a year. Area covered in grounds amendment.

32. Weeding & fertility: confirm bed/veg weeding cadence; turf fertilizationevents/yr;

bed/shrub fertilization; list restricted products/areas. (Reference PWS13.7) No fertilizing. Routine weeding during visits to keep weeds down. Area bed replenishing once a year.

33. Storm response: expectations for windfall/cleanup between cycles. Farm shop handles outdoor clean-ups. Any interior damage will be an emergency call.

34. Required licenses/certs: e.g., a qualified boiler operator must perform all PMs and repairs, pesticide applicator—confirm specifics. (Reference PWS 14.5) General Contractor BL. South Carolina cert to repair and PM boilers

35. QC Plan due 30 days after award—preferred format/template? Or is this “vendor format”? Vendor format is acceptable for QC Plan.

36. PM Plan due 30 days after award—preferred format/template? Or is this “vendor format”? USDA sets PM plan through work order system which has already been created

37. HVAC setpoints—confirm single governing standard and any exceptions. (Reference

PWS 14.3; 14.4)

38. Elevators—confirm “4 each” hydraulic passenger units and service level. (Reference PWS 15.3) n/a

39. AHU/Exhaust—validate 15 AHUs/35 exhaust and list by building. (Reference PWS14.7) Building location is designated by (example) A1 is located in A-Hall, etc.

AHUs:

EXHAUST FANS:

40. List of current subcontractors (if any). n/a

41. Historic generator fuel usage Not part of contract. n/a

42. Expected FTE staffing or minimum presence, if any. To be determined by awardee to ensure PWS requirements are met

43. Current warranties impacting O&M scope (equipment/system). (Reference 15.3) chillers, cooling towers, roof, autoclaves, sterilizers, condenser pumps/motors, chill water pumps/motors, cold water pumps/motors, generator, elevator, BAS/Siemens controls, walk-in chambers

44. Date of last real property inventory. n/a

45. Is there a requirement to perform eddy-current on chillers? (Reference PWS 14.7) n/a

46. Date of last radon testing and frequency requirements n/a

47. Is third-party elevator inspection required? (Reference PWS 15.3) n/a

48. Backflow preventers: Please provide device list/locations;. n/a

49. Eyewash/showers: provide counts & locations and confirm weekly eyewash /monthly shower testing with at-device documentation. (Reference PWS 12.4) Weekly eyewash & shower testing

50. Load bank requirement for generator? n/a

51. Is kitchen equipment in scope (beyond custodial)? n/a for routine, could be part of additional work order

52. BAS/BMS responsibility boundaries (Gov’t vs Contractor)—controls, trend logs, alarms.

(Reference PWS 15.1) n/a

53. Who currently performs grounds maintenance n/a

54. Pest control (IPM) responsibility and service frequency, if “in-scope” n/a

55. Trash & recycling hauling: who hauls, which streams, pickup schedule, contamination rules? (Reference PWS 16.1) REPUBLIC SERVICES THROUGH PERPETUITY (NOT IN THIS

CONTRACT)

56. Will the gov’t provide a copy of the site-visit sign-in sheet No

57. Annual Custodial Services: Will the government provide the floor wax and stripper? Yes

58. Do the floor machine, scrubber, and other equipment in the closet belong to the government? YES

59. Does the government provide the floor maintenance equipment or is it the contractor’s responsibility to provide it. Contractor is responsible for floor waxing equipment

60. We are just taking care of the fire extinguishers? Monthly- 140 inspected fires extinguishers (to be signed off for completion), Weekly- 36 eyewash and emergency showers (to be signed off for completion)

61. Will the annual and three year electrical service need PMed? It's supposed to be done every three years and I understood that it wasn't going to be part? N/A

62. Will we be responsible for the emergency generator monthly and annual PM? NO