FL_Ordering_Procedures_06142018.pdf

Ordering Procedures

The Contracting Officer shall issue Call Orders under the BPA pursuant to the procedures in FAR 13.3 and the Ordering Procedures outlined below.

In accordance with FAR 13.303-2(c), Contracting Officers will issue Requests For Quotes (RFQ) to all BPA Holders for each Order in excess of the micro threshold.

Limiting Sources

The Contracting Office may limit sources for Orders less than the micro threshold. The Contracting Officer is not required to notify unaffected BPA Holders when utilizing this exception.

BPA SECTION 7.4 ORDERING PROCEDURES

General Requirements for Responding to a RFQ for Call Orders

RFQ on Call Orders will include:

A Performance Work Statement describing the work to be performed, a description of the task, the deliverables, the Order start and completion date, the Government Point of Contact, an inspection and acceptance of the services, period of performance, and specific instructions on what to include in the quote, including but not limited to, written responses summarizing delivery and price.

Evaluation of Quotes

Each order will be evaluated on price, delivery, and past performance according to the listed order of importance and any other information deemed appropriate.

Time Frames for BPA Holders Quote Submission

BPA Holders will submit quotes within three business days of issuance of the RFQ Order, unless otherwise specified.

BPA Holders Quote Requirements

At a minimum, BPA Holders quotes will include:

(1) Price

(2) Statement disclosing any known or expected conflicts of interest pursuant to FAR 9.5;

(3) Past Performance Information if requested; and

(4) Period of Performance.